PLANNING OFFICER

Overall Responsibilities: / Responsible for supporting the achievement of Genesis’ growth through the implementation of an efficient and effective production planning system. Duties include planning, coordination and control of manufacturing processes.
Work closely with Development, Manufacturing, Procurement, Distribution and Sales to ensure there was good cross functional working.
Department: / Production
Accountability: / Planning Manager
You Report To / Planning Manager
Cover When Absent: / Planning Manager
Key Responsibilities and Tasks: -
  1. Generate daily production schedules for the bakery
  2. Transfer the production schedule to the Steven’s System
  3. Develop the integration between the production schedule and the Steven’s system
  4. Cover for the Planning Manager when on leave
  5. Manage the Steven’s System to ensure that it is providing accurate, up to date information
  6. Diagnose problems with the Steven’s System as they arise and report to support team when necessary
  7. Responsible for management and maintenance of the recipes with the Technical team
  8. Build accurate Bills of Material in Navision for finished goods
  9. Follow up on and take action against any discrepancies in production totals that arise throughout the production process
  10. To ensure safe working practices are adopted at all times in accordance with Safety, Health and Environmental policies, procedures and legislation.
  11. To communicate and update all relevant parties of any issues or changes.
  12. To ensure 100% completion of daily rituals
  13. To attend taste panels when required
  14. To support the Improvement Programmes in place
  15. To encourage colleagues to participate and drive continuous improvement in their area
  16. To meet daily Key Performance Indicators on a consistent basis
  17. Any other duties within the post holder’s competence as requested by the manager.

Behaviour Characteristics
Leadership: / The ability to motivate, manage and influence people so as to achieve group objectives. Constructively critiques performance and seeks improvements.
Energy: / The ability to create and maintain a level of appropriately directed activity, capacity to work hard, drive and stamina.
Initiative: / Actively influencing events rather than passively accepting. Seize opportunities when they arise and act on them. Originates action.
Entrepreneurial: / The ability to think creativity, offer dynamic and innovative solutions.
Commitment: / Belief in own job or role and its value to the organisation, makes extra effort for the Company, though it may not be in own self-interest.
Communication Skills: / Effectiveness of both oral and written information in individual or group situations.
Decisiveness: / Does not jump to conclusions – seeks a variety of solutions and analyses for best fit whilst able and willing to make decisions.
Delegation: / Effective use of subordinates and other resources available. Knowledge of when, how and to whom to delegate. Effective allocation of decision-making and other responsibilities.
Interpersonal Sensitivity: / Awareness of other people and environment and own impact on these. Actions indicate a consideration for (but not necessarily sympathy with) the feelings and needs of others.
Management Control: / An understanding of the need to maintain controls of their area, people and processes; the discipline required to follow up on tasks initiated
Planning & Organisation: / Must be highly effective in planning and organising self and supporting other to plan and organise effectively. Effectiveness in establishing an appropriate course of action either for oneself or others to achieve an objective.
Personal Attributes
The role holder must consistently adopt a professional and confident approach to their work and when dealing with internal and external customers. They must be self-motivated and be an excellent communicator at all levels of the business.
They must be a team player who demonstrates a high level of commitment, adopts a flexible, positive and proactive approach, and able to demonstrate tenacity, and assume accountability for their work.
The role holder must have the ability to work unsupervised with good time management skills in order to meet tight deadlines, have the confidence to challenge information and ensure attention to detail at all times in a fast paced, pressurised and challenging environment.
Factor / Essential / Desirable
Skills and Knowledge /
  • Effective verbal and written communication skills
  • Problem Solving
  • Team working
  • Numeracy skills
  • Time Management
  • Fully component in Excel
  • 2-3 years experience in a similar role
/
  • FMCG experience
  • Knowledge of traceability systems
  • ERP systems/ Microsoft Nav
  • Knowledge of databases

Qualifications/Education /
  • Demonstrate a high level of written and oral English
  • Basic Food Hygiene
/
  • Basic Health & Safety
  • Third Level qualification

Working Pattern /
  • Week day and weekend working
  • Must be flexible in order to meet the requirements of the role

Agreed by Employee:Date:

Agreed by ManagerDate: