This document is a model Health Policy. It includes both WAC items and what Snohomish Health District considers to be best practice when caring for children.

To meet licensing requirements a health policy must be individualized for each school-age program. This document contains many sections marked inredthat need to be filled in with specific information relevant to your program. Make sure to take out any red words in parentheses or in italics that were put in to help you complete this document. Do not hesitate to add additional points to reflect your program’s policies. Items in greenare best practice, rather than required and can be removed if you choose.

Make sure you read through the entire policy as you work on it. If any items are unclear or are in conflict with what you do at your site, make any necessary changes to reflect your own program’s practices. For example, if you share your site with other groups, tailor all sections to reflect responsibilities of your staff and the host site. Call the Communicable Disease Outreach Program if you have questions or need clarification on which items are required by WAC. The WACs can be found on the Department of Early Learning’s website

Once finalized, your health policy should reflect exactly what is done in your school-age program. Use your health policy to train all staff and to inform parents.

Note: The table of contents has been set up so that it can be easily updated. Make all changes to the document, including any page breaks. When you are finished, click once somewhere in the middle of the table of contents which should select the entire table. Then right click, select “update field” and then “update entire table.” The table of contents will automatically update itself.

This model health policy references various forms, logs, and other policies that are necessary for recordkeeping. Below is a list of these items. The Communicable Disease Outreach Program has examples of all of these forms and policies. Please contact the Communicable Disease Outreach Program for copies or assistance with personalizing these documents.

  • Model Policies
  • Bloodborne Pathogen Exposure Control Plan
  • Pet Policy
  • Pesticide Policy
  • Disaster Plan
  • Example Forms
  • Injury Report
  • Record of Injury & Incidents
  • Medication Treatment Form
  • Medication Count Verification Form
  • Childhood Health History
  • CIS Form
  • Abuse/Neglect Report Form
  • Healthy Child Care Cleaning Schedule
  • Individual Care Plans
  • Individual Plan of Care (general form)
  • Asthma Plan
  • Emergency Plan of Severe Allergies
  • Other Useful Documents
  • Keep Me Home If…
  • Menu Planner
  • Child Care Food Transportation Temperature Log (for catered foods)
  • Child Care Classroom Refrigerator Temperature Log
  • Playground Maintenance Checklist

School Age Care Health Policy

Snohomish Health DistrictPage 1

Health Policy

Name of School Age Program/Organization:
Name of Provider:
Address:
City/State/Zip: / Site Phone Number:
Site Director: / Phone Number:
Program Director: / Phone Number:
Site Contact: / Phone Number:
Out-of-Area Contact: / Phone Number:

Emergency telephone numbers:

Fire/Police/Ambulance: 911

Poison Center: 1-800-222-1222

Animal Control: 425-388-3440

C.P.S.: 1-866-363-4267 or 425-339-1830

C.P.S. (after-hours):1-800-562-5624

Hospital used for life-threatening emergencies:

Name of Hospital:

Address:

Phone:

* For non-threatening emergencies, the program will defer to parent preference as listed on the child’s registration form.

Other important telephone numbers:

DEL Health Specialist: Lalaine Diaz 206 760-2027

DEL Licensor:

Communicable Disease Reporting Line:Snohomish Health District 425-339-5278

Child Care Health Consultation: Snohomish Health District 425-339-5278

Snohomish Health District Website:
TABLE OF CONTENTS

TABLE OF CONTENTS

INJURY/ EMERGENCY PROCEDURES

CONTACT OR EXPOSURE TO BODY FLUIDS

INJURY PREVENTION

MEDICATION MANAGEMENT

POLICY AND PROCEDURE FOR EXCLUDING ILL CHILDREN

COMMUNICABLE DISEASE REPORTING

HEALTH RECORDS

ILLNESS PREVENTION PRACTICES

IMMUNIZATIONS

HANDWASHING

GENERAL CLEANING, SANITIZING, AND LAUNDRY

FOOD SERVICE

NUTRITION

PHYSICAL ACTIVITY

DISASTER PREPAREDNESS

STAFF HEALTH

CHILD ABUSE AND NEGLECT

CHILDREN WITH SPECIAL NEEDS / INCLUSION

BEHAVIOR MANAGEMENT/GUIDANCE PRACTICES

SCREEN TIME

PEST CONTROL

ANIMAL POLICY

DRINKING WATER

WASTEWATER DISPOSAL

SMOKING

TRANSPORTATION SAFETY

ATTENDANCE RECORDS

SIGNATURES

INJURY/ EMERGENCY PROCEDURES

MINOR EMERGENCIES

Staff trained in first aid will refer to the (name of first aid guide) located with the first aid supplies. Gloves will be used if any body fluids are present. Staff will refer to the child’s emergency form and call parents/guardians, emergency contacts, or health care provider as necessary.

Staff will record the incident on either the (name of injury form) or the (name of the illness form). These forms are kept (where). These forms will include the date, time, place, and cause of the injury or illness, if known. A copy will be given to the parent/guardian the same day and another copy placed in the child’s file. (WAC 170-297-3575)

The incident will also be recorded on the Incident Log, which will be located(where).

Incident Logs will be reviewed monthly by the(title of responsible person). The logs will be reviewed for trends. Corrective action will be taken to prevent further injury or illness. All reports, including this log, are considered confidential.

LIFE-THREATENING EMERGENCIES

If more than one staff person is present: one staff person will stay with the injured/ill child and send another staff person to call 911. If only one staff person is present: person will assess for breathing and circulation, administer CPR for one minute (if a child), if necessary, and then call 911.

Staff will provide first aid as needed according to the (name of first aid guide) located with the first aid supplies. Gloves will be worn if any body fluids are present.

A staff person will contact the parent/guardian(s) or the child’s alternate emergency contact person. (WAC 170-297-3600)

A staff person will stay with the injured/ill child, including transport to a hospital if necessary, until a parent, guardian, or emergency contact arrives.

The incident will be recorded on either the (name of injury form) or the (name of the illness form) and Incident Log as described in “Minor Injuries” section. (WAC 170-297-3600-3)

Serious injuries/illnesses, which require medical attention, will be reported to the licensor immediately. A copy of the illness or injury form will be sent to the licensor no later than the day after the incident. A copy will be placed in the child’s file. (WAC 170-297-2250)

Individualize for your site how the incident will be documented, where documentation will be kept, and what will be used to provide parents with documentation.

FIRST AID

When children are in care, staff members with current training in Cardio-Pulmonary Resuscitation (CPR) and First Aid are with each group or classroom. (WAC 170-297-1825) Documentation of staff training is kept in personnel files. (WAC 170-297-2075)

First aid kits are located (where). (WAC 170-297-4075-1)

The first aid kits contain: (WAC 170-297-4075-2,3)

first aid guide
sterile gauze pads
small scissors
adhesive tape
ice packs / Band-Aids (different sizes)
elastic roller bandages
large triangular bandage
gloves (Nitrile or latex) / tweezers for surface splinters
CPR mouth barrier
digital thermometer with sleeves
blood cleanup kit

A fully stocked first aid kit will be taken on all off-site trips, walks,field trips and playground tripsand will be kept in each vehicle used to transport children (remove red-type if you do not go on field trips). (WAC 170-297-4075-1) These travel first aid kits will also contain:

  • liquid soap and paper towels

  • water

  • instant hand sanitizer (for staff use only)

  • chemical ice (non-toxic)

  • change for phone calls and/or cell phone (choose one or both)

  • an emergency dose of critical medication such as an Epipen or asthma inhaler for those children who need it

All first aid kits will be checked by the (title of assigned person) and restocked (how often) or sooner if necessary.

CONTACT OR EXPOSURE TO BODY FLUIDS

When staff reports blood contact or exposure, the program will follow the (name of program’s bloodborne pathogen exposure control plan) and the current guidelines set by the Washington State Department of Labor and Industries. (WAC 170-297-1850-2)

The (name of program’s bloodborne pathogen exposure control plan) is stored (where). Each staff will keep written documentation of bloodborne pathogen training including HIV/AIDS. (WAC 170-297-1850-3)

INJURY PREVENTION

The program space will be inspected at least (quarterly, monthly) for hazards by the (title of assigned person).

Hazards include, but are not limited to: (WAC 170-297-4300 to -4550)

  • safety hazards (broken toys, equipment, drowning, choking, sharp objects, entrapments, unshielded light bulbs, etc)
  • proper security of the site (secure doors, proper supervision, etc)
  • trip/fall hazards (heights, rugs, cords, uncontained toys, heavy items up high, windows on upper stories, etc)
  • poisoning hazards (plants, chemical storage, etc)
  • electrical hazards (electrical cords, outlets, etc) (WAC 170-297-4350)
  • burn hazards (unprotected heaters, space heaters, cooking equipment, etc.)
  • strangulation hazards (blind cords) (WAC 170-297-4300)
  • ______
  • ______

Toys will be age-appropriate, safe, in good repair, and not broken. (WAC 170-297-4200-1) Recalled items will be removed as soon as the program becomes aware of the recall. (WAC 170-297-4200-2) (Title of assigned person) will periodically review the CPSC website for recalled items at

Hazards or contamination will be reported immediately to the (title of responsible person). This person will ensure that the hazard or contamination is removed, made inaccessible, or repaired immediately to prevent injury. Staff will review program spaces daily and remove any broken or damaged equipment, toys, etc.

Remove references to loose-fill material if your playground has rubber mats. The playground will be inspected daily before use for broken equipment, environmental hazards, garbage, animal contamination, areas of low surfacing material such as at the ends of slides and under swings, and other hazards by the (title of assigned person). Loose-fill surfacing material will be raked (weekly, daily). (WAC 170-297-4950)

Playground equipment will be free from entrapments, entanglements, and protrusions and will be checked for these hazards at least weekly by the (title of assigned person). (WAC 170-297-5000) This safety inspection is documented on a (name of playground maintenance checklist), which is kept (where).

Include the following if there are areas on a shared playground that are not approved for use by the school-age program. The following pieces of equipment on the playground shall not be used per DEL licensor: (list any items that have been restricted from use by DEL licensing). (WAC 170-297-4950-6)

Proper supervision will be maintained during all outdoor play. (WAC 170-297-5100) Staff will position themselves to observe the entire play area.

The accident and injury log will be monitored by the(title of assigned person) at least(how often)to identify accident trends and implement a plan of correction.

MEDICATION MANAGEMENT

Choose one of these three statements and delete the other: (WAC 170-297-3315-1c)

(Prescription medications only) Medications are provided only to those children with a health care provider’s prescription. If a child has a condition where the Americans with Disabilities Act (ADA) applies, reasonable accommodations will be made and the child will be given medication. (WAC 170-297-3315-7)

– OR –

(Prescription or over-the-counter medications) Medications are provided to any child with a health care provider’s prescription or a medication consent form from the child’s parent/guardian as appropriate. If a child has a condition where the Americans with Disabilities Act (ADA) applies, reasonable accommodations will be made and the child will be given medication. (WAC 170-297-3315-7)

MEDICATION RULES

In order for staff to give a child medication, the medication must have a (name of medication authorization form) consent form filled out with the following information: (WAC 170-297-3375-1)

  • the child’s first and last name
  • the child’s parent/guardian signature
  • the medical provider’s signature (if necessary; see next section)
  • the name of the medication
  • reason for giving the medication
  • amount of medication to give
  • how to give the medication or route of administration
  • how often to give the medication
  • start and stop dates
  • possible side effects (use package insert or pharmacist’s written information)
  • how to store the medicine consistent with directions on the label

The consent is good for the number of days stated on the consent form.

  • The number of days must be 30 calendar days or less, except for those listed in the next bullets. After one month, a new consent must be obtained. (WAC 170-297-3375-1g)
  • For sunscreen, hand sanitizers, or hand wipes with alcohol, the consent can be used for up to 180 calendar days. (WAC 170-297-3375-2)
  • For prescription medications, the parent permission is effective up to the number of days stated on the medication label. (WAC 170-297-3375-3)

All medications must be in the original container and labeled with the following information:

  • child’s first and last name (WAC 170-297-3475-5)
  • instructions and dosage recommendations for the child’s weight and age (WAC 170-297-3425, -3525)
  • duration, dosage, frequency, and amount to be given (WAC 170-297-3425)
  • expiration date (WAC 170-297-3475-5c)

Medication is not given past the days prescribed on the medication bottle even if there is medication left. (WAC 170-297-3375-3)

REQUIRED CONSENT

A parent/legal guardian is the sole consent to medication being given (WAC 170-297-3375-1), without the consent of a health care provider, if and only if the medication is over-the-counter and is one of the following types:

  • antihistamine
  • non-aspirin fever reducer/pain reliever (see last paragraph)
  • cough, cold, or flu medication (see next two paragraphs)
  • ointment or lotion specifically intended to reduce or stop itching, treat dry skin, or care for a wound
  • hand sanitizers or alcohol hand wipes
  • sunscreen

A health care provider’s consent, along with parent/guardian consent, is required for:

  • prescription medications (WAC 170-297-3475)
  • over-the-counter medications that are not one of the medications listed above
  • over-the-counter medication with a label that does not include the age or weight of the child being treated
  • vitamins, herbal supplements, teething aids, and fluoride

Optional and Recommended paragraph:Many over-the-counter medications are not approved for young children. According to the American Academy of Pediatrics, cough suppressants, antihistamines, and decongestants may not be effective in children younger than 6 and can have potentially serious side effects, even when given as directed.(Optional: Based on this information, over-the-counter cough and cold medications will not be administered to children younger than 6 years unless the parent provides written and signed instructions from a health care provider in addition to the completed consent form.)

(Include this paragraph if you will administer any oral medications with only parental consent) This child care agrees to administer certain over-the-counter medications. It is the parent’s responsibility to ensure that incompatible medications are not given together or that multiple medications containing acetaminophen are not given together.

A health care provider’s consent is accepted in 3 different ways:

  • The health care provider’s name is on the original pharmacist’s label (along with the child’s name, name of the medication, dosage, duration, and expiration date).
  • The health care provider signs a note that includes the information required on the pharmacist’s label (such as when medications are given in the clinic). Note: medications must be in the original container.
  • The health care provider signs a completed (name of medication authorization form).

“As Needed” Medications

“As needed” medications are given when the above requirements are met and the signed (name of medication authorization form) also includes the:

  • symptoms that require the medication
  • the length of time the medication is to be given (ex. 1 week)
  • the maximum amount of medication that can be given in a day
  • the minimum amount of time between consecutive doses

SUNSCREEN

When sunscreen is necessary, it is applied only when the above requirements are met. In addition, the following special requirements are adhered to:

  • choose 1: the program provides the sunscreen – or – parents provide sunscreen for their child
  • sunscreen is applied at least 15 minutes before sun exposure
  • spray-on sunscreens are not used
  • when used, spray on sunscreens are only applied outside and are never sprayed in a child’s face (apply to face using gloved hand)
  • the following method is used to apply sunscreen: (describe method used – examples include squeezing sunscreen from bottle onto a clean paper towel for each child, having older children self-apply with supervision, spray-on to gloved hand and then applied, using clean gloves for each child, etc.).

BULK MEDICATIONS

If the program does not allow the use of bulk medications, take this section out. “Bulk medications” include containers of sunscreen, instant hand sanitizers, etc. These bulk medications are given only when the above requirements are met AND:

  • written parental consent prior to use is obtained
  • it is used no longer than six months (write the date opened on the container)
  • parents are notified of the name of the product used, the active ingredients, and Sun Protection Factor (SPF) for sunscreen
  • products are applied in a manner to prevent contaminating the bulk container

When administering bulk medications, the method used to prevent contamination of the bulk container is (describe method used – examples include squeezing medication from bottle onto a clean paper towel for each child, or only spray-on sunscreens are used, or using clean gloves for each child, etc.).