Summary
Not Official Minutes
The Metcalfe County Board of Education met at 109 Sartin Drive on Tuesday, October 13, 2015 at 6:00 PM for the regular monthly meeting. The following members were present:
1) Joey Shive 2) Tim Brown 3) Donnie Perry 4) John Caffee 5) Robin McMurtrey
Present - Superintendent
Absent - Board Attorney
1) Call to Order
Invocation/ Pledge of Allegiance
Chairman Shive called the regular October meeting to order and led the Pledge of Allegiance.
Donnie Perry gave the invocation.
2) Recognition
Student
Lisette Perez- MCMS Student of the Month
Staff
Deborah Blythe - MCHS Classified Staff of the Month
Mary Ann Forbes - MCHS Certified Staff of the Month
Sponsored by Alliance Corporation, RBS Design Group & and Metcalfe County Board of Education
3) Superintendent Report
Jeanie Cannon, RBS Design Group
· Change Order # 2 is to add an additional fire wall. Six months was spent planning and designing the building. Plans are then submitted to KDE for school review and the fire marshal for code review. When plans were drawn up, the original building was interrupted as a three level building, this assessment was declined. The new addition will be a part of the main floor. The original plans called for a fire wall separating the old wall from the new construction. The final plans were submitted on May 28, 2105. A rejection letter was received on June 29, 2105. Bids were set for July 02, 2015, which was four days after the rejection letter was received. Rather that postpone bids we went ahead with the bidding process, while a variance was requested. The variance was denied as KDE saw the building as a two story building. They consider the main and lower levels as one. With the square footage in the addition an additional fire wall is necessary. Updated plans were submitted with the additional fire wall and the plans were approved on September 21, 2015. Alliance has been in the process of getting prices on the additional fire wall. There is not a general contractor so they have been working with seven different sub-contractors. After negotiations the total cost for the change will be $97,051.02. After original bids were awarded there was $200,000.00 of contingency funds in the project, $9,000 was spent on the first change order of hidden footings, this change order is $98,000 to proceed with the project. That leaves $97,000 in contingency funds. The only other change anticipated is possibly moving some fiber lines when the bus loop is constructed next spring.
Tim Geegan, Alliance Corporation
· When the updated design was approved and the proposal request was received, pricing was sought with the sub-contractors. The timing was such that nothing had to be redone, the changes were incorporated into the design. Negotiating was done with the sub-contractors to get the best price.
Ryan Martin, Alliance Corporation
· The building is out of the ground and the trades are working well together. We are on schedule and weather permitting we will be under roof by the first of the year.
Jeff Sprowles, Wise Buckner, Sprowles & Associates, PLLC
· The 2014-15 audit was presented to the board. The presentation included Basic Financial Statements, Supplementary Information and Independent Auditor's Report. The district received a clean audit. The audit includes the activity funds at the schools. Mr. Sprowles thanked the board for allowing his firm to conduct the audit.
Bennie Stephens
· Shared Accountability Performance from the KY School Report Card for the district and schools.
MCS Proficient/Progressing - High Progress District
MCES Proficient/Progressing
MCMS Needs Improvement/Progressing
MCHS Proficient/Priority School
Each school will share in more detail at upcoming board meetings regarding scores.
· The College & Career Fair was held on October 1st and was a success. There was good participation from vendors. Students from grades 3 - 12 attended. Eric Sexton and Allyson Davis coordinated the event and did a very good job.
Jamie Moss
· There are three students who an IEP and doctor note recommending shortened days or week
for them. After board approval KDE will be notified of the change.
· The grade range waiver is needed since we do not have a resource unit at each school. This year there are resource units at the elementary and high schools. Two middle school students attend class at the high school.
Dwight Ross
· Payment application for the elementary project has been reviewed and everything looks good.
· The Section 125 Plan documents is an annual re-service agreement with American Fidelity.
· The October finance reports are routine.
· The purchase of two school buses had been requested by the Transportation Department. We do have money to purchase. The cost is $82,891 each. We purchased two buses last year and if we stay on this rotation we will be able to keep our fleet updated.
· We have received the first KETS/Technology Offer of Assistance in the amount of $12,411. Board approval is required for matching funds by the district.
Dr. Lile
· Chris Huffman could not be here tonight. He left the attendance report for board members which shows enrollment and attendance figures. Attendance is up a district level to 95.2% at this time last year we were at 93.6%.
· The District of Innovation Committee will be meeting October 14. There will be representation from all schools as well as the district level. If all goes well, at the November board meeting we should have completed application for consideration of approval.
4) Consent Items
Minutes
September 08, 2015
Fieldtrips
MCHS
FFA National Convention Louisville 10/28-29/15
MCES
Bowling Team State Competition Louisville 12/04-06/15
Fundraisers
MCHS
Class of 2017 Suckers Nov 2015 - May 2016
Cheerleaders Basketball Program Ads 10/14-12/01/2015
MCMS
Media Center Ozark Suckers 10/14/15 until sell out
School Wide Fall Fling 10/16/15
Student Government Halloween Dance 10/29/15
MCES
PTO Raffle Tickets 10/02/15
Personnel
Appointments
Madison Pierce MCMS 21st CCLC After-School Student Mentor 09/08/2015
Jared Bertram MCMS Asst. Baseball Coach 09/08/2015
Melinda Matthews MCES Preschool Teacher 09/08/2015
Larissa Woodie Migrant Recruiter Part-Time 09/28/2015
Hope Sholar MCES Preschool Paraeducator 09/28/2015
Diane Burks Bus Monitor 10/01/2015
Resignations
Heather Estes MCMS 21st CCLC 09/28/205
Emily Smith MCES Speech 10/23/2015
Consent items were approved as presented.
5) Action Items
5A. Consider Payment Application for Elementary Construction Project
5B. Consider Change Orders on Elementary Construction Project
5C. Consider Shortened Day/Week Wavier for Students
5D. Consider Grade Range Waiver for MCHS Student
5E. Consider Section 125 Plan Documents
5F. Consider Bus Purchase
5G. Consider Audit 2014-15
5H. Consider October Finance Reports
5I. Consider KETS/Technology Offer of Assistance
Action items were approved as presented
7) Board Discussion
None
8) Public Comment
None
9) Adjourn