Central States Board of Directors Meeting
July 27, 2006
Bloomington, MN
Meeting was called to order by President Bruce Richardson, W9FZ at 10:33 PM
W9FZ announced a quorum of the BOD was present after making a count
W5NZS, Larry, couldn’t attend the conference due to family health issues. K0DAS, Rod, volunteered to be the temporary secretary
Tomorrow’s BOD meeting will be 9:00 – 10:00 PM in Room 157
Conference Report – W9FZ
171 Pre-registrants; should have 50 – 60 walk-ins tomorrow
442 room-nights – better than typical CSVHF conferences
222 Pre-registered for the banquet. We committed for 260 at the banquet
Antenna Measurements: W0AUS, WB2VOI, WB0TEM, WA5VJB and starts at 8:00 AM. Approximately 42 antennas in the pre-registration
N.F. Measurement: K0TAR (Tom Ring) & VE4MA (Barry) & WD5AGO (Tommy)
Family program:
130 on the Boat Dinner
42 on Mall of America Tour
16 for Scrap Booking
42 on Trolley Ride Sat.
Ft. Snelling - only 10 people - so car pool
Prizes: Lenny, Chairman, got some cash donations so used it to buy prizes
Program & Proceeding Report – W0ZQ (Programs) & WA2VOI (Proceedings)
18 Programs
Proceedings in good shape
Audio/Visual in good shape
ND2X point: Let’s put info that’s presented but not in the proceedings up on the CSVHF web site. Ensuing discussion was favorable
Secretary’s Report – Tabled for now as minutes not printed yet
Treasurer’s Report – W9FZ
Received two thank-you letters from ARRL and AMSAT for our donations last year
Budgeted conference on 185 attendance
Committee folks – turn in your expense reports
Old Business:
Awards Committee – WA5VJB
Have expenses for plaques
Had a lot of nominations but many were not CSVHF members
Electronic Archive Committee – N8KWX - Not present; deferred to next BOD meeting
FCC Committee – K0DAS
No activity last year
Future issue: WARC 07
BPL turned the corner and FCC enforcement actions taking place
Finance Committee – N0LNO
Going to do an audit
Treasurer should probably not be on the committee although the Presidents handbook says he should be
Bruce mentioned shouldn’t have a “dual hat” e.g. he was both President and Treasurer this past year.
Historian – W3XO
Should have more detailed history in the proceedings; more than who past officers and locations of conferences.
Presentation and two articles in proceedings this year
Presidents Handbook – N0LNO
Recovered the Presidents Handbook in electronic form
Presidents Handbook is guidelines – not rules or forms
Bruce has past mailings & should scan into PDF
Publicity/Recruitment Committee – W9GA
Has a power point presentation & used at 2 club meetings plus a hamfest in Milwaukee area. Introduces weak signal VHF
Ken also worked on a Word document as a Press Release
Going to disseminate it to BOD members for comment and use
Charlie, K5TTT, also did one for his local club
Peter, VE3AX, also did one for the Southern Ontario VHF Group and it lead to them doing a conference
Publicity/Recruitment Committee is there as a resource for each conference
States Above 50 MHz Committee – VE3AX
Got forms on the web site now
30 entries so far for this year (up from last year)
Expecting 3 – 4 more entries
Electronic forms getting favorable responses
Reverse VUCC – K5MAT – Not Present
WA5VJB noted there is an ARRL award and rules for a Reverse VUCC
VHF/UHF Microwave Council – WA5VJB
Had a brief meeting last week
Say they represent over 2,000 VHF/UHF/Microwave weak signal users (but some are double club members)
WWW Home Page Committee – NN5DX
Two sites needed for back-up to prevent outages – meeting to address this will happen tomorrow
Nothing resolved on member list per ND2X
Issue: need to save printing costs by putting on web but need to keep the email addresses from being picked up by “web crawlers”
All member stuff on now is protected by .gff files
K5TTT recommended the committee study this problem and come back with a recommendation
Dave, KB0PE – Let’s just print it (membership list) and make available for pick-up at the conference
W9FZ – The CSVHF site was out recently for 5 days but this site is free. So let’s try to get a back-up host for free also. “Free is Good” in the immortal words of President Bruce Richardson, W9FZ.
NN5DX – “We will get this resolved by end of the Conference”
Liability Insurance – It’s about $374 per year and W5NZS takes care of it
Newsletter – “Give the editor some meat”, Bruce, W9FZ
Re-incorporation Report – K0TLM does this every year in the State of Missouri and it costs about $15 per year
2005 Tax – W9FZ
It happened; filled out a form; no tax needed but we are over $25K gross due to the shirts, so now have to fill out a few more lines on the tax form.
The shirts are a break even for the treasury
Election of BOD at the General Membership Meeting – It will be the first agenda item so counting can happen early.
More Old Business:
Paul, N6TX – 1296 EME Beacon of SETI League is back on the air – partially funded by CSVHF Society & could use some more support.
New Business:
Proposal for hosting the 2008 conference was presented by N0JEV, WR0I, Mel; and KA0KCI, Dave
Passed out some literature
Have about 5 core folks to run the conference
Have a hotel that is available for about $80 per room (Airport Hilton)
Pete, WB0DRL may help as well as KB0HH & K0UO?
WB0DBS getting active again
Hotel has place for antenna range
Also considering a “ship to storage area” for folks flying in
W9FZ – Let’s consider this proposal, see if any more come forward and then decide (vote) at the Sat. BOD
Organizational Functional Potential Changes – W9FZ – Talk about it and we’ll bring it up at the next BOD meeting.
WA5VJB moved the meeting adjourn
NN5DX seconded the motion
Motion passed by unanimous voice vote
Meeting was adjourned at 12:04 AM July 28, 2006
Minutes recorded and submitted by Acting Secretary Rod Blocksome, K0DAS
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