Princeton Lakes Operations Manager Scope of Work

Princeton Lakes Operations Manager Scope of Work

Scope: Define the responsibility of the Lake Operations Manager and his/her committee members. The document needs to be reviewed on a yearly bases to help meet our changing needs.

1.0  Formation of the Princeton Lakes Operations Committee:

1.1  In the October elections meeting solicit volunteers to help your activities. If no one volunteers do not run for the position.

1.2  The Committee will share the decision load, as well as, the work load of the lake operations.

1.3  Meet regularly or as needed to get consensus on decisions and plans of actions. Communicate committee findings and request people with dissenting opinions join the committee.

2.0  Lake Management:

2.1  Lake Level Management:

Responsible to manage the lake level between the 7'6" high water point to the 5'6" low water point, (as designated by the ruler on the boat ramp dock. The top of the ruler is 8'0"). Lot access owners are responsible for cleaning out their slips and proper operation of their boat lifts within the design of the lakes 7’6” to 5’6”.

2.1.1  It is good practice to vary the water level to limit any erosion occurring in one place due to boat wakes.

2.1.2  Use the drain valve on the east side of lake 2 to drain the lakes when the lakes exceed 7'6". In the winter months maintain the lakes below the 7’6 mark over the next few years to minimize the erosion that occurs at this level (once the grass is established re-evaluate the situation. Allow the spring rains to raise the lake to 7’6 during the spring only (the lake typically looses an 1” a week, this helps reduce the amount of erosion at the 7’6” level).

2.1.3  During the summer, allow the lake to drop to 6'3" before turning the pump on if we are within our budget guidelines (well operation typically budgeted for the months of June, July, August and September), if outside our budgeted guidelines allow the lake to drop to 6’. Allow the pump to run continuously until the lake has reaches " 6’10” mark or evaporate has stopped.

2.2  Pump Management:

2.2.1  The well requires a switch to be set and the start button depressed in order to activate pump. Water should flow at approximately 240 gallons/min.

2.2.2  There is a demand charge on the meter for the well pump. Every month that we have the account active there is ~$400 demand charge regardless of whether we use the pump or not. A billing period is the time between when they read the meter last time until they read it again to charge you for the current month (1 month long).

2.2.3  If the lakes are full and the pump is not needed, (winter months), request the meter be removed. If the meter remains the POA will be charge every month, even if the well is not in operation. Electricity usage is priced on a sliding scale. The more you use in a single billing period the lower the price on that additional usage. The difference between using the pump for 30 days entirely in one billing period and 30 days the second half of 1 period and the first half of another billing period is a couple of hundred dollars.

2.2.4  If the well cuts out during high temperatures, reset the thermal switch within the cover. If there are any questions regarding the switch, DO NOT TOUCH, contact an electrician for help, (or Ron Gunkel).

2.3  Lake Dye Installation:

2.3.1  Lake dye serves two purposes, photosynthesis inhibitor and enhances the water color to a blue/green. The photosynthesis inhibitor is used to limit algae blooms in the summer.

2.3.2  By design the lake dye should be installed 4 times per year, but can be installed as few as twice a year to save money.

2.3.3  Standard treatment is approximately 48 gallons, distributed evenly
over all four lakes. As a cost savings measure, treatments can be as little as 3 treatments
through the year. Each treatment can be 40 gallons (2 2.5 Gal bottles per lake.) once the water temperature exceeds 60 degrees.

2.3.4  Application can occur from the shores or from a boat, however, the dye is very powerful and will stain everything it touches, including your skin, (Smurf man).

2.3.5  Inform the POA prior to installation, allow 8 hours before skiing to ensure no staining will occur.

2.4  Ski Course Maintenance:

2.4.1  Each lake contains mobile home anchors for a slalom course, mini course, and some lakes contain a trick course. Lake one also contains a jump course. The course will be maintained with the inflatable buoys and submerged magnets; this provides a safe environment for all users (skiers, wakeboarders, recreational activities and boat props). The foam buoys with magnets at times will be installed during the tournaments by the tournament committee, caution should be used when wakeboarding and for recreational activities during these times (foam buoys are extremely hard and the magnets in the foam buoys could damage your boat prop).

2.4.2  Connected to each mobile home anchor is a sub buoy.

2.4.2.1  Clips from Academy are used to connect nylon ropes to the sub buoys.

2.4.2.2  Rings are included on the nylon ropes and sub buoys are placed below the rings.

2.4.2.3  Clips from Academy are connected to the rings and 3/8" bungee cord is connected to the clip

2.4.2.4  Another clip is attached to the other end of the bungee cord which hold the buoy.

2.4.2.5  Each nylon and bungee cord section should be measured to ensure the sub-float will not be damaged at the lower lake levels. Better to use more rope than bungee since it is less expensive but, not to the point where the sub-float is only 2' under water. Measurements so far:
- 42" of rope yields a subfloat/magnet height of just under 3' after clips are attached.
- 36" to 42" of bungee depending on the lake.
- More bungee for Lake 1, less for lake 4.
- Less bungee typically at the buoy than boat guide.
- The bungee will seem too long when the lake is at 6' but just right if we were at 7'6".

2.4.2.6  The clips allow the buoys to be adjusted.

2.4.3  Assignment of buoy maintenance to members of the Lake Operations committee. Get two volunteers per lake and two alternates. Schedule maintenance intervals in the summer. Do not worry about buoy maintenance in the winter unless a large number of POA members are skiing, (judgment call).

2.4.4  Buoys are ordered from where ever they can be purchased the cheapest.

2.4.5  Magnets are installed in place of some of the sub buoys in the slalom course boat guides. Replacement magnets can be purchased from the contact listed in the buoy box on lake 1.

2.4.6  Cleaning and painting of the buoys is suggested to save $$$s.

2.5  Jump course maintenance is a non-scheduled event. Solicit the assistance of the "Jumpers" if there are any questions.

2.5.1  There is an electrical outlet and a pump on the jump. In order not to damage the surface of the jump it is important for the jump to have water flowing from the top down during use. The jump also requires wax, (solicit the assistance of "Jumpers" as needed).

2.6  Waiting Docks:

2.6.1  Each lake will have a waiting dock. Lake Operations is responsible to ensure the docks are kept in good repair and maintained.

3.0  Land Maintenance:

3.1  Mowing of all common areas and non-residential lots needs to occur regularly.

3.1.1  Schedule "mowings" to maintain the common areas with in the city ordinace of 12” maximum grass height (approximately 20 mowings for the berm and south side of lake 4).

3.1.2  Charge the POA for the common areas and invoice the POA members for the non-residential lot mowings.

3.2  Contract a landscape company to maintain the entrances, the parks and other common areas. The cost is a flat monthly fee. They also can be contracted to program the sprinkler systems.

3.3  Lake Operations is responsible for shoreline repairs and maintenance. This is an ongoing event. Use work parties to fix problem areas and remain vigilant.

4.0  Work Parties:

4.1  It is customary for at least two work parties per year. The scope of these work parties are to repair any damage to the property or pick up trash

4.2  It is important to get as much involvement as possible since the parties are effective in getting POA members to take ownership in their neighborhood.

4.3  Align your activities with those of the Events Committee since they are essential in supporting work parties.

5.0  General:

5.1  People are very willing to assist in what needs to get done. It is vital that the Lake Operations Manager has planned all events thoroughly to ensure all volunteers are useful during work parties and everything is completed as smoothly as possible. This includes purchasing any equipment or materials needed to complete jobs.

Revised 7/26/03