Is Looking for a Qualified Candidate to Fill the Fixed-Term Temporary Appointment Of

UNICEF UKRAINE

is looking for a qualified candidate to fill the fixed-term temporary appointment of

Administrative Clerk / Driver

(Fixed-Term Appointment)

Level: G-4

Location: Kharkiv

TERMS OF REFERENCE

PURPOSE OF THE POST:

Under supervision of Field Coordinator performs a variety of clerical duties related to the administration of the office.

MAJOR DUTIES AND RESPONSIBILITIES:

·  Searches office files and records relating to a variety of topics for information and references. Selects information and records in specified format for use by others in preparing reports, correspondence, technical papers, projects or programme plans and general reference documents.

·  Assists staff members and their dependents by processing requests for visas, identity cards, drivers’ licenses and other necessary personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station. Maintains facts on living conditions and special entitlements.

·  Drafts routine correspondence, telegrams, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures.

·  Classifies and codes material relating to a number of subject matter areas, and maintains general office files.

·  Makes travel and hotel reservations, prepares travel authorization forms and assembles information pertaining to the purpose of travel.

·  Makes arrangements for shipment and receipt of office and project supplies and equipment and household effects, including customs clearance.

·  Maintains, updates and transmits the inventory records of non-expendable equipment.

·  Drives office vehicles for the transport of authorized personnel and delivery. Meets official personnel at the airport and facilitates visa or custom formalities, if required.

·  Performs other duties, as required.

QUALIFICATIONS AND COMPETENCIES REQUIRED:

·  EDUCATION

Completion of secondary education or equivalent, supplemented by courses in purchasing methods and/or accounting. Training in administrative field is desired.

·  WORK EXPERIENCE

Four years general clerical work, which should include a good knowledge of standard clerical practices and procedures.

·  LANGUAGES

Working knowledge of English, Russian and Ukrainian

·  COMPETENCIES

i) Core Values (Required)

Commitment

Diversity and Inclusion

Integrity

ii) Core Competencies (Required)

Communication [I]

Working with People [II]

Drive for Results [I]

Functional Competencies (Required)

Analyzing [I]

Learning and Researching [I]

Planning and Organizing [I]

Following instructions and Procedures [I]

The deadline for submission of applications is 12 December, 2014.

Only short-listed candidates will be contacted.

Applicants that fulfil the above requirements are requested to complete a United Nations Personal History Form (P. 11) which is available at a web-site http://www.unicef.org/ukraine/overview_10566.html and submit it together with a CV and a cover letter describing your professional interests in working for UNICEF.

Please, indicate Administrative Clerk/Driver G-4 in the subject.

Fax No. 380-44-230-2506

E-mail:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.