Pro Helvetia Johannesburg and
Swiss Agency for Development and Cooperation
Ant Mobility funding application form for Organisations, Groups and Companies
(Supporting mobility, collaboration & dissemination of creative work across Southern Africa for the period between March 2018 and November 2018)
JANUARY 2018 CALL
About Ant Mobility funding for Organisations, Groups and Companies
1. Introduction
Pro Helvetia Johannesburg, the liaison office of the Swiss Arts Council for Southern Africa, acts as a funding body, advisory body, and co-producer of cultural (exchange) events in Southern Africa or Switzerland.
Pro Helvetia Johannesburg has been mandated to manage funds made available by the Swiss Agency for Development and Cooperation (SDC). The mandate stipulates that these funds should be used towards arts and culture projects within Southern Africa.
The core purpose of this programme is to make a strategic contribution to building a more connected cultural field in the Southern African region, through supporting transnational collaboration, circulation of relevant new work and professional development.
Through the ANT Mobility (Organisations, Groups, Companies) funding stream Pro Helvetia Johannesburg provides support to bands, performing arts companies, collectives, festivals and organisations who are active in the professional field of arts and culture. We invest modest resources in the ability of people to connect with one another across the region in ways that can then generate new networks, ideas and future projects.
2. Projects and activities that qualify for Ant Mobility Funding
The primary focus of Ant Mobility funding for organisations, groups and companies is to assist these entities to strengthen their SADC regional network and footprint. We support:
● The circulation of significant and relevant work through music and performing arts tours and exhibitions to audiences across the region
● Professional development and exchange through workshops, master classes, conferences and meetings
● Combinations of touring/presentation and professional development/exchange
We are particularly interested in investing in activities that have the potential to have a catalytic effect – prompting new relationships, networks, projects or initiatives that would then have the possibility to develop independently in the future.
Activities should involve mobility between two or more of the following countries:
Angola, Botswana, Democratic Republic of Congo, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, South Africa, Swaziland, Seychelles, Tanzania (including Zanzibar), Zambia, and Zimbabwe.
Successful proposals will be provided with financial support up to a maximum amount of ZAR60 000/US$ 5000 and applicants are expected to seek additional funding from other sources.
We normally only support the following expenditure items:
● local and international travel within and between the aforementioned countries,
● accommodation costs (up to a maximum period of one month),
● reasonable local living expenses/per diems,
● visa fees where relevant,
● reasonable travel insurance costs where relevant,
● administrative costs (not exceeding 5% of the budget),
● professional, facilitation or management fees (the amount requested from Pro Helvetia should not exceed USD1000/ZAR12 000 and we would normally assume complementary contributions from other parties in addition to our contribution).
Key issues that are taken into account in the evaluation of your proposal include:
● clarity of intent and the relevance of the proposed activities to the objectives of the Regional Arts Development Programme,
● artistic merit/quality and the track record of the applicant artistically and professionally,
● active engagement in the proposal from collaborators/partners/hosts in the countries with which you are engaging, and complementary in-kind or financial support from local collaborators/partners/hosts and other funders or sponsors,
● the potential for the proposed activities to trigger meaningful and relevant ongoing relationships, networks and activities that can develop in the future independently of our investment.
All projects must be completed by the end of November 2018.
3. Projects that do not qualify for funding
We do not support:
● Commercial or profit-oriented projects
● Training of non-professionals
● Formal education programmes or course fees (eg at schools, colleges or universities)
● Video/film production (though we can consider supporting content research or development for digital/on-line distribution)
● Book printing (though we can consider supporting content research or development, or audience led dissemination)
4. Application Procedure
● Applications must be made using this Application form (JANUARY 2018)
● Completed applications must be emailed to Pro Helvetia Johannesburg at: regional(at)prohelvetia.org.za
● Your emailed application should include the words “ANT Mobility for Organisations, Groups and Companies JANUARY 2018” in the subject line.
● Submit applications by 12 February 2018, for projects that will be completed during the course of 2018, between March 2018 and end November 2018.
● We regret no applications by post will be accepted.
● Application outcomes will be communicated and announced on or before 28 February 2018.
● Please note: the information on your application form becomes an integral part of the contract in the event of your application being successful.
5. After applying
Applications received are screened and assessed by Pro Helvetia Johannesburg. The final outcome of applications is dependent on approval by the management of Pro Helvetia Johannesburg.
Receipt of applications will be acknowledged by email. Please ensure to follow up via phone or email should you not receive an acknowledgement email within 3 days after deadline date.
Only fully completed (digital) applications in the format detailed below will be processed.
Pro Helvetia Johannesburg and
Swiss Agency for Development and Cooperation
Ant Mobility funding for Organisations, Groups and Companies
Application Form
JANUARY 2018
Please provide all information requested below.
Section A: Applicant details
Applicant’s Title, Name and Surname [individual AND organisational details]:
Title of Project for which you seek funds:
Project contact person(s) and contact details [email address, mobile number with country code]:
Landline with country code:
Mobile number with country code:
E-Mail:
Website (URL):
Art discipline (i.e. dance, literature, visual arts, etc.):
In which country(ies) and city(ies) will the project take place?
In which country(ies) and city(ies) do the project participants / does the project come from?
List all project partner(s) with full addresses):
Starting date of project:
Projected completion date:
Who produces the project? [This will be the contracted partner if the application is successful.]
Section B: Project Description
This is the heart of your proposal. Provide a clear and concise description of:
● the aims or objectives of your project - what you are hoping to achieve and why
● the concrete/tangible results of the project
● your planned activities toward achieving those aims or objectives
● who you are planning to work with
Indicate briefly who would concretely benefit from the project, and in what way. Please give an indication of the kinds of audience that the project would be targeting and how, where this is relevant.
Be sure to show how your project/planned activities are relevant to the primary aim of ANT Mobility Funding, which is to assist in developing a connected cultural field in the region through one or more of the following measures:
● transnational collaborations and the production of new work
● the distribution of new and existing works to a broader Southern African audience across national borders
● sharing of knowledge and expertise across national borders
Provide a summary of the professional track record of your entity and short biographies of any relevant local partners and/or participants.
Append the following information to the application:
● a profile of your organisation/group/company
● where relevant, invitations/expressions of interest from local partners in the country/ies you are traveling to, also detailing any support that they might be providing (for example, from a festival or host organisation)
● where relevant, commitments from other funders or sponsors
The main text of your project description (excluding these appendices) should not be longer than 3 pages.
Section C: Budget and Financial Information
Please provide the full budget in Excel format and indicate all other funding sources that you may have to cover this budget. Clearly indicate how much is being requested from SDC/Pro Helvetia and what it will be allocated to. The maximum funding per project available from Ant Funding is ZAR 60 000.00 (US$ 5,000.00). The amount awarded will depend on the individual needs of the project.
Please adapt the following template to your purposes (copy into Excel as necessary):
Item / units / nr of units / cost per unit / TOTAL / Amount requested from ANT MobilityInternational travel
Per diems/Living expenses (incl local travel) / days
Accommodation / days/weeks/month
Visa (if relevant)
Insurance (If relevant)
Management/Professional fees (add detail)
Administration
Other: (explain)
Total
Please note that we approach the assessment of budgets bearing in mind that this funding is modest in scale, and normally needs to be complemented by support from other sources and local partners and collaborators that you intend to work with.
The “Total” column should show the total anticipated costs for each expenditure item. Indicate in the far right column (“Amount covered by Pro Helvetia request”) which of these costs you require Pro Helvetia to support, or partly support. Please do add other rows detailing additional costs or providing more detailed information on particular costs. Note though that under normal circumstances we only cover the above broad types of expenditure.
Please ensure that your budgets are constructed with the following in mind:
● We will not support per diems greater than ZAR360 / US$30 per day per person
● Accommodation costs addressed by Pro Helvetia should not normally exceed R750 / US$60 per person per night
● Only Economy class flights are supported
● Administration costs should not exceed 5% of the amount proposed for the project.
Applicants from South Africa should formulate budgets in South African Rands (ZAR). Applicants from elsewhere in the region should formulate budgets in US Dollars (USD).
Section D: Amount requested from Ant Funding
USD/ZARamount
Total Cost of Project (should correspond to sum of “Total” column in budget):
Amount requested from Ant Mobility (should correspond to sum of “Amount requested from ANT Mobility” column in budget):
Section E: Agreement of Applicant
Please read and sign acceptance of the following agreement:
We/I [insert your name and name of organization here] have read and understand the notes and instructions attached to this application form, and in the event of this application being successful, we/I agree to abide by the conditions on which the grant is made available by the Swiss Agency for Cooperation and Development, through Pro Helvetia Johannesburg, according to the contract, which will be issued.
We/I accept that the decision of the Pro Helvetia Johannesburg authorities with respect to this application is final, and that no further correspondence or discussion will be entered into once the decision has been communicated to us/me.
We/I confirm that the information contained in the application form is true and correct.
Place and date
Signature of applicant
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Pro Helvetia Johannesburg and the Swiss Agency for Development and Cooperation
Ant Mobility funding for Organisations, Groups and Companies JAN 2018