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Role Description

Job Title: / Human Resources Administrator
Location: / Based at Movilla House with peripatetic responsibilities across all company locations
Contractual Status of Role: / Permanent
Hours: / 20 hours
Job Title of Line Manager: / Human Resources Manager

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Job Purpose: / Provide administrative support within the Human Resources function
Personal Development /
  • Ensure continuous improvement in own personal development by keeping up to date with new and updated legislation in the areas of administration, data protection and employment laws as appropriate to the role

Skills: /
  • Ability to communicate effectively with all levels of management and staff.
  • Good time management skills & ability to prioritise
  • Computer literate
  • Ability to use initiative and work independently and as part of a team
  • Excellent numeracy and communication skills

Qualifications: /
  • Minimum of five GCSEs at grade C or above to include Maths and English or NVQ Level 2 Business/Administration
  • At least one years’ experience of working within a similar admin function
And
  • Working knowledge of Microsoft office including word processing, excel, data base management
  • Certificate in Personnel Practice is desirable along with experience of PAMS and Crystal Reporting.

Additional Circumstances: /
  • Full current driving licence and access to a car for business purposes

Notes:
  • This role description is not intended to be exhaustive in every respect, but rather to clearly define the fundamental purpose, responsibilities and dimensions for the role. Therefore, this role description does not describe any individual role holder.
  • In addition to the contents of this role description, employees are expected to undertake any and all other reasonable and related tasks allocated by line management.

Main Responsibilities/Deliverables:
Administration
  • Provide admin support to the HR team in relation to and as appropriate with all HR activities including the development and maintenance of databases and provide accurate reports as required from Crystal Report System. Also provide administration support for both Chief Executive and Deputy Chief Executive.
Recruitment
  • Undertake all aspects of recruitment and selection administration processes to include:
  • Advertising and promotion of recruitment campaigns
  • Ensure that all interview, selection and appointment processes are delivered including legislative requirements
  • Work in collaboration with the training manager to ensure that all induction training is completed and departments are notified in a timely manner the availability of new staff
  • Assist with the creation of personnel files and sub-files.
  • Compile statistical reports for the senior management team and board of directors on the outcome of each campaign to include economic viability.
Statutory Provisions
  • Maintain all administration to standards required by legislation and statutory regulators
  • Record and check Nurse Pin and migrant worker expiry dates
  • Liaise with HR Advisor on any DBS(Disclosure Barring Service) or NISCC (Northern Ireland Social Care Council) implications including reporting to HR Manager regarding NISCC lapses.
Maternity and Long Term Sick
  • Identify long term sick triggers and manage process by providing weekly/monthly reports up to and including seeking Occupational Health reports.
  • Assist with any other aspect of absence management administration as required including co-ordination of return to work forms.
  • Assist with maternity related administration.
Communication
  • Project professional image both within the immediate working environment and whilst representing the company in any external forum.
  • Fully embrace company ethos of confidentiality within all aspects of work at all times.
  • Communicate effectively with all departments and staff adhering to high levels of confidentiality as appropriate to the role.
Flexibility and Mobility
  • Travel to any location as required by the employer using own transport.
General
  • Assist with any employee relations administration.
  • Assist with any HR related meetings, taking notes and typing to required standards.
  • Maintain stationery levels for department and undertake general office duties such as filing and photocopying.
  • Answer and deal with incoming internal and external telephone calls and transfer where appropriate.
  • Adhere to all company policies and procedures and legislative requirements.
  • Undertake duties with due regard to the health and safety of self and others.
  • Ensure high standard of personal appearance and maintain clean and tidy office.
  • Occasionally travel to any other location within the group as and when necessary.
  • Any other duty as required.

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