INTRODUCTION

This handbook was prepared to provide you with information that will be useful to you in your daily life as a graduate student. We recommend that you familiarize yourself with this information. Some of the information in this handbook is merely to serve as a guide and it is always recommended that you first speak to your supervisor first when determining your program timeline and academic goals.

Faculty and University Policies and procedures can be found on the Faculty of Graduate and Post-Doctoral Studies website: and on the university calendar: .

In the event that this handbook is in conflict with the UBC University Graduate regulations and the Faculty of Graduate Studies (G+PS) website in the calendar, the latter will prevail. If you have any questions, please do not hesitate to contact your supervisor, department’s graduate advisor, or graduate program assistant to clarify policies and procedures.

For other information about the department and Faculty Members, please visit the Language and Literacy Education website at

We hope this handbook will be helpful to you as you plan your Graduate Program in the Department of Language and Literacy Education and we wish you success throughout your program!

LLED ADMINISTRATIVE CONTACTS

ROOM / TELEPHONE
Department Head / Anthony Paré
/ PCOH 2017 / 604-822- 9247
Administrative Manager / PCOH 2014 / 604-822-5235
Head’s Secretary / Laurie Reynolds
/ PCOH 2015 / 604-827-5785
Graduate Advisor / George Belliveau
/ PCOH 3139 / 604-822-8654
Graduate Program Assistant / Christopher Fernandez
/ PCOH 2016 / 604-822-8259
Administrative Assistant / Ana Susnjara
/ PCOH 2012 / 604-822-5788
Digital Literacy Center / / PCOH 1226 / 604-822-5368

ANNUAL ADMINISTRATIVE CALENDAR

*These dates are approximates only. Please consult the Calendar or contact the department for actual dates

Date / Event
Last week of August / First week of September / LLED Graduate Student Orientation
September 2-3 / Winter 1 Session Begins
September 22-25 / SSHRC Departmental Deadline
October 15-17 / Last Day for Acceptance of Final, Approved Doctoral Dissertation for Fall Graduation
November 20-24 / Fall Graduation Ceremony
January 2-3 / Winter 2 Session Begins
April 15-17 / Last Day for Acceptance of Final, Approved Doctoral Dissertation for Summer Graduation
May 22-24 / Summer Graduation Ceremony

MODEL PROGRESS TRAJECTORY FOR PH.D. STUDENTS

Year 1: PREPARING FOR COMP (Focusing on courses and the comp exams during the first 5 semesters)
Winter 1: 3 courses (you must complete LLED 601 and LLED 602), PD workshops, SSHRC grant
application
Winter 2:3 courses (course requirements complete) TA, preparing for comp, PD workshops
Summer:Preparing for comp, TA
Year 2: FROM COMP TO PROPOSAL (The goal: a proposal done at the end of the 6th semester)
Winter 1: 1st comp, TA, PD workshops
Winter 2:2nd comp early in the semester, begin work on thesis proposal, TA, PD workshops,
Summer:Finishing thesis proposal, TA
Year 3: DISSERTATION RESEARCH (Research and writing)
Winter 1: Research, PD workshops
Winter 2:Research/writing, journal manuscript TA, attending conferences,
Summer:Dissertation writing, TA
Year 4: FINISHING DISSERTATION, EXPERIENCING TEACHING, JOB APPLICATIONS
Winter 1: Lectureship, dissertation writing, job applications, job seminars
Winter 2:Lectureship, dissertation writing, job interviews
Summer:Dissertation defense, journal articles
Year 5: JOB OR JOB APPLICATIONS AND LECTURESHIP
Winter 1: Begin job as an assistant professor or continue job applications and take on Lectureship
Winter 2:Job or Lectureship/Job interviews

Notes:

TA: Teaching assistantship

PD: Professional development workshops

Each year The Faculty of Graduate and Post-Doctoral Studies offers a series of Professional Development Workshops for graduate students. PhD students are encouraged to attend these workshops.

MODEL CALENDAR FOR PH.D. STUDENTS

Year 1:
September
Winter Term 1 / 2-3 courses / Starting course work requirements
Early in the semester: meeting with senior supervisor
Early in the semester: departmental and UBC orientations
Applying for SSHRC or Affiliated funding
January
Winter
Term 2 / 2-3 courses / Completing course work requirements
Early in the semester: progress report meeting with Supervisory Committee
Comprehensives planned with supervisor
Applying for OGPR funding
May
Summer Term 1 – 2 / 1-2 courses / Early in the semester: meeting with senior supervisor
Attending conferences and PD workshops
Planning potential Supervisory Committee
Year 2:
September
Winter Term 1 / 1-2 courses / Preparing for comprehensive writing/exam
Early in the semester: meeting with senior supervisor
Applying for SSHRC or Affiliated funding
Attending conferences and PD workshops
January
Winter
Term 2 / Course requirements completed / Completing comprehensive writing/exam requirements
Early in the semester: meeting with senior supervisor
Applying for OGPR/Other UBC funding
Attending conferences and PD workshops
May
Summer Term 1 - 2 / Complete comprehensive exam requirements
Meeting with senior supervisor
Completing dissertation Proposal
Attending conferences and PD workshops
Year 3:
September
Winter Term 1 / Beginning dissertation research
Meeting with senior supervisor
Applying for SSHRC or Affiliated funding
January
Winter
Term 2 / Continuing dissertation research
Meeting with Supervisory Committee
Applying for funding
May
Summer Term 1 - 2 / Continuing dissertation research
Meeting with Supervisory Committee
Applying for funding
Year 4:
September
Winter Term 1 / Continuing dissertation research
Lectureship (optional)
Start job hunting
January
Winter
Term 2 / Completing the dissertation
External examiner selected
May
Summer Term 1 - 2 / Defending dissertation (late July)
All degree requirements complete (thesis submission included) Ph.D. conferred

Continuous Registration:

Please note that it is a G+PS requirement that students in a graduate program must be registered in a course andmust remain continuously registered throughout until you have completed your degree. If for some reason you are unable to continue your studies for the semester, it is your responsibility as a student to file a formal leave of absence to the department and also securing approval from your pro-tem supervisor and graduate advisor.

Tools For Planning The Comprehensive Examination:

Planning your comprehensives, please refer to the Phd handbook:

Tools For Planning The Doctoral Exam:

PhdDissertation ProposalDefense Administrative Checklist:

  • When you have successfully completed both Comprehensive Exams, start preparing your dissertation proposal.
  • When your Supervisory Committee determines that your draft proposal is ready for presentation, schedule a proposal presentation.
  • After the presentation, prepare a final proposal for approval by your Supervisory Committee and complete your Advancement to Candidacy Form:
  • Send an electronic copy of your Dissertation Proposal to the Graduate Program Assistant.

Phd Dissertation Defense Administrative Checklist

Source:

Handbook of Graduate Supervision:

A graduate student's progress depends upon the support of people in a number of roles at the graduate program and university levels. Both graduate students and supervisors need to be aware of these different roles and their responsibilities.

This section will clarify who is responsible for administrative decisions, and the responsibilities of the graduate program advisor, the supervisor and the graduate student.

Source: