Unity Activity / Event Proposal Rev:3 Apr2517 SB

Submitted by: Today’s Date:

Name:
/ Phone: / e-mail:

Activity / Event Description

Proposed Date:
/ Proposed Start / Stop Time: / Where:
Cost: Free Fixed amount Love offering
Revenue share between Unity & Presenter:
Who is invited? Unity only General public
Maximum number of participants:
A/V resources needed:

Champion and primary coordinator for this Activity / Event

Name:
/ Phone: / e-mail:
Support team for this Activity / Event / Who is the target audience?
Please provide some ideas for how we can promote / advertise to reach the target audience.

Steps for review process: ( see following page for details )

Date received by Events Team:
Date reviewed by Events Team: / Approved Rejected Need more info
Date forwarded to Board:
Date reviewed by Board: / Approved Rejected
Date feedback given to applicant: / By whom:

Notes:

  1. Please attach any supporting documentation or Internet links for this Activity / Event.
  2. The more lead time we can get before the event, the better. 3-6 months is ideal.
  3. Champion needs to work with the EVENTS Team to develop a marketing strategy.
  4. Please submit this completed for to a member of the Events Team.

Review & Evaluation Process

  1. Member completes and submits proposal form to member of the Events Team.
  2. Events Team evaluates proposal with respect to:
  3. Alignment with Unity mission and objectives
  4. Annual planned schedule of Activities / Events
  5. If needed,Events Team request further information or details
  6. If deemed acceptable by Events Team, submit to Board for evaluation and approval
  7. If approved by Board:
  8. Confirm date, time, details in Events Annual Planner
  9. Confirm event as planned with Primary Coordinator by e-mail
  10. If rejected by either Events Team or Board:
  11. Events Team member notifies Person who submitted the request
  12. In writing or via e-mail
  13. Thanking them for submitting their idea
  14. With clear explanation of why it was rejected
  15. If possible, best to offer this feedback by phone or in person
  16. File the proposal for future reference