(Sample) Project Finalisation Report
Project Management: Principles, Processes and Practice
Document Management
Distribution List
Record the details of all project stakeholders accessing this document.
Name / Position / Signature / DateVersion Control
Record all approved changes to this document.
Revision # / Change Description / Approval Date / AuthorProject Registration
Project Name
Record the project name in a way that clearly communicates what it is about.
Project #
Record a unique identifier for the project that enables appropriate referencing.
Sponsor/Client
Record the name and contact details of the project sponsor/client.
Project Manager
Record the name and contact details of the project manager.
Project Review
1 Integration Management
Record an evaluation of the success/failure of how the project processes were managed throughout the project, including reference (but not limited) to:
§ methodology
§ project planning
§ performance reporting
§ project change controls
§ lessons learned.
2 Scope Management
Record an evaluation of the success/failure of how the project scope was managed throughout the project, including reference (but not limited) to:
§ deliverables
§ inclusions
§ exclusions
§ lessons learned.
3 Time Management
Record an evaluation of the success/failure of how the project scope was managed throughout the project, including reference (but not limited) to:
§ estimating accuracy
§ milestone and or deadline achievement
§ schedule revisions
§ lessons learned.
4 Cost Management
Record an evaluation of the success/failure of how the project scope was managed throughout the project, including reference (but not limited) to:
§ estimating accuracy
§ cost reporting and control measures
§ access to contingency funds
§ budget revisions
§ lessons learned.
5 Human Resource Management
Record an evaluation of the success/failure of how the project’s human resources were managed throughout the project, including reference (but not limited) to:
§ performance levels
§ corrective action and/or reinforcement
§ professional development opportunities
§ supervision and or management issues
§ lessons learned.
6 Communications Management
Record an evaluation of the success/failure of how the project’s communications were managed throughout the project, including reference to:
§ stakeholder management
§ access to information
§ escalation processes
§ document management
§ lessons learned.
7 Procurement and Contracts Management
Record an evaluation of the success/failure of how the project procurement and contract processes were managed throughout the project, including reference (but not limited) to:
§ compliance with specification
§ contractor performance
§ value for money
§ contract breaches
§ dispute resolutions
§ lessons learned.
8 Risk Management
Record an evaluation of the success/failure of how the project risk was managed throughout the project, including reference (but not limited) to issues relating to risk:
§ level and accuracy of assessment and analysis undertaken
§ effectiveness of management strategies
§ stakeholder commitment
§ lessons learned.
9 Quality Management
Record an evaluation of the success/failure of how the project quality was managed throughout the project, including reference (but not limited) to issues relating to quality:
§ compliance with requirements, standards and or definitions
§ inspection, testing and control regimes
§ opportunities for improvement
§ lessons learned.
Authorisation
Acceptance
Record the confirmation that the sponsor/client has accepted complete and final delivery.
Sign off
Record the name, signature and date of all appropriate stakeholders signing this project finalisation report.
Document Register
Record the details of all supporting documents, retention requirements, archiving procedures, security and access restrictions applicable.
Appendices
Record the details of any other information and or documentation supporting the project finalisation report.
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