HALLS for Cornwall Capital Grants Programme

HALLS for Cornwall Capital Grants Programme

Application Form

Cornwall Council is looking to establish a HALLS for Cornwall CapitalGrants Programme, for venues in Cornwall with a significant proportion of performing arts programming.

The Hall for Cornwall (HFC) now has a funding package in place for its major redevelopment. This means that it will be closed for up to 15 months to allow for the building works to take place. To prepare for this period of closure the HALLS for Cornwall Capital Grant Programme will enable other cultural venues in Cornwall to expand their scope and make significant long-term investments.Support from HFC and Carn to Cove should be available to assist venues with their programming during this time. The HALLS for Cornwall grants will providethe ability to improvevenue facilities, increase income generation orreduce overheads as well as providing opportunities for attracting new audiences and programming.

The grants will also support the goals in Cornwall Council’s White Paper for Culture Edition 2.

Applications will be judged on a competitive basis. It is anticipated that projects will be undertaken in the 2017/18 financial year and that they will be fully completed by 31 March 2018.

The maximum grant available is £50,000 and it is expected that organisations will have made every effort to secure match funding – your application will score more highly in the assessment process if you can demonstrate a higher ratio of match funding; we will be looking for a ratio of 1:1 match funding or above.The total budget for thisgrant scheme as a whole is £200,000.

If you would like to apply please complete and return the project proposal below.

ELIGIBILITY

Projects will be considered against the following criteria:

Expenditure must be used for a purpose for which the Council has the legal powers to spend money.
Expenditure must be classified as Capital Expenditure: this can be for new equipment or building work, but not (for example) for salaries, day to day running costs, repairs or maintenance. [If equipment, the organisation must provide assurances that it will be kept by the organisation for a minimum of five years]
There will normally be two or more funding partners and proof will be required of efforts to secure funding from other sources.
Expenditure will be ‘one off’ and have no additional revenue implications for the Council. No guarantee of any future funding is provided.
Expenditure must demonstrate a long term positive impact on the sustainability of the organisation
Applicants must demonstrate that a significant proportion of their ticketedpublically accessible programme is performing arts. Film screenings will also be taken into consideration, but the scheme is not open to venues trading principally as cinemas. We define the performing arts as forms of creative activity that are performed in front of an audience, such as drama, music, live art and dance.
Expenditure should contribute towards the fivegoalsof Cornwall’s White Paper for Culture Edition 2 which are:

A place of global renown – being a leading rural region for creativity and culture
A place to inspire – achieving excellent community and social engagement
A place to create – growing high value creative industries
A place of cultural distinctiveness and sustainability – achieving cultural distinction and greater sustainability in the cultural sector
A place of growth – being a leading creative industries cluster

Organisations must demonstrate the need for Council investment i.e. expenditure could not easily be met from other resources.
Contribution of the capital works to environmental sustainability e.g. work that reduces carbon emissions will score additional points in the assessment process.
The maximum grant level will not normally exceed £50,000.

Project Proposal Outline
1 / YOUR ORGANISATION
1a / Your Organisation:
1b / Organisation Address:
Postcode:
1c / Is the address of your project the same as 1b? / Please circle the correct answer: YES / NO
If no, please provide the address of the project:
1d / Please provide details of the main project contact: / Name:
Position:

Contact Address:

Email Address:
Phone Number:
1e / What is the legal status of your organisation?
Tick the small box to select an option.
Include the organisation’s registration number on the dotted lines. / [ ] Company ......
[ ] Community Interest Company ......
[ ] Charity ......
[ ] Town Council ......
[ ] Other (please specify in the box below)
2 / YOUR PROJECT
2a / Does your project involve (please tick the small boxes): / [ ] Buildings, lands or other cultural assets
[ ] Purchase of equipment or furniture
[ ] Other (please specify in the box below)
2b / Please provide a factual description of your project:
2c / The funding must be used for capital investment that has a long-term positive impact on the sustainability of your organisation. You must demonstrate how this investment meets some or all of the following criteria:

provide the means to increase earned income
diversify your income streams
reduce your overheads or fixed costs
strengthen the management of your organisation

2d / Estimated total project cost (including any VAT that you are not eligible to recover):
2e / Please give details of any match funding or non-cash contributions you anticipate being able to make towards the total budget:
2f / How will your project strengthen your cultural programme offering for audiences?
2g / What steps have you taken to involve the community? Have you done any consultation?
2h / How will the community benefit from your project? Who are the main beneficiaries?
2i / How does your project contribute the five goals of Cornwall’s White Paper for Culture Edition 2 which are:

A place of global renown
A place to inspire
A place to create
A place of cultural distinctiveness and sustainability
A place of growth

2j / Will your project go ahead if you do not receive a Cornwall Council grant?
2k / Does your project have an environmental impact?Please provide details:
3 / PROJECT DELIVERY
3a / When will development on your project start and when will the project be completed? [If the work does not commence within 12 months of the grant approval date, the offer of the grant will be withdrawn]
Projects should be undertaken in the 2017/18 financial year and fully completed by 31st March 2018. / Start:

Finish:
3b / How will you manage your project?
3c / Is your project dependent on any permission, such as planning? / Please circle the correct answer: YES / NO
3d / If your project involves work to a building, land or other asset, do you: / [ ] Own the building / land / asset
[ ] Lease the building / land / asset
Length of lease: ......
Other (describe below):
4 / PROJECT COSTS
4a / Description / Cost £ / VAT £ / Total Cost £
COST TOTALS
Please provide a break-down of costs:
5 / PROJECT INCOME
5a / Cornwall Council can provide a financial contribution of up to £50,000
Source / Description / Total / Secured? (Y / N)
Cornwall Council grant requested
There should normally be 2 or more funding partners for the project and we expect that effort has been made to secure funding from other sources. The Council will be looking for a ratio of 1:1 match funding or above. Applications that demonstrate a higher ratio of match funding will score more highly in the assessment process.
5b / Non-Cash Contributions:
Description / Value £ / Other Value
(e.g. volunteer days)
DOCUMENTS TO SEND WITH YOUR APPLICATION

Copy of your organisation’s accounts for the last financial year
Copy of deeds, leases, mortgages or other proof of ownership if your project involves works to land, buildings or other cultural assets
Copies of three quotes for major items of expenditure
Evidence of the performing arts and film programming that you have provided over the past year.
Small selection of visual aids that you consider will illustrate your project, such as drawings or photographs
Letters of support (no more than 6) that relate specifically to the benefit of your project on that organisation or other group (this should not be a general letter of support)

TERMS OF THE GRANT

Funding will be payable 50% in advance, 40% mid project on production of invoices and 10% will be held back until the final completion report has been submitted
Organisation in receipt of funding must provide written confirmation to the Council on how the funds have been spend by completing the claim form provided
Cornwall Council must be acknowledged on all publicity materials, etc.
If works begin on the project before we award a grant and before we have agreed that work can start, we may withdraw our grant
We may also withdraw our grant if work has not started within one year of the letter awarding your grant
If the land, building, equipment or other cultural asset is sold within 5 years of the completion of the project we will requireour grant to be repaid

DECLARATION
Please be aware that you are making this application at your own risk and we cannot be responsible to anybody for any loss, damage or costs arising directly or indirectly from this application.
•I have read, understand and accept the notes that came with this application form. I understand and agree to you using and publishing the information in this application. I agree that you can check the information in it and any supporting documents with other people and organisations).

The project, and my organisation's role in it, falls within my organisation's powers and purposes.
My organisation has the power to accept a grant, under your terms, and the power to pay back the grant if the terms are not being met.
I understand that any misleading statements (whether deliberate or accidental) I give at any point during the application process, or any information I knowingly withhold, could mean my organisation's application is not valid, in which case you will cancel the grant and claim back the money we have received, stop assessing and return the application, or withdraw any grant you offered my organisation.
The project has not yet started and will not do so until my organisation receives permission from you.
I accept that you may make the information contained in this form available to members of the public who ask to see it under the Freedom of Information Act 2000 and the Freedom of Information (Scotland) Act 2002 in Scotland. I understand that you will treat this information in line with the Data Protection Act 1998, the Freedom of Information Act 2000 and the Freedom of Information (Scotland) Act 2002 in Scotland, and that, unless I have said otherwise, you will make sections 2 and 3 of this form available to the public if you are asked to (this does not include any supporting documents). I understand that you will take account of any objection we make to you releasing the information contained in sections 2 and 3 or elsewhere in the form. I accept that you have responsibilities under the Data Protection Act 1998, the Freedom of Information Act 2000 and the Freedom of Information (Scotland) Act 2002 in Scotland (which may mean you have a duty to make the information available even if I have objected to this) and I agree that you will not be held responsible for any loss or damage we may suffer as a result of you meeting those responsibilities in line with the law.
I agree that any personal data supplied on this form (or otherwise) by my organisation will be used in accordance withthe Data Protection Act 1998, and the Data Protection statement in the Introduction and Help Notes.
I am authorised to put forward this application on behalf of my organisation and to sign this declaration.
On behalf of my organisation, I agree that if we receive any grant from you for our project, we will keep to the standard terms of grant and any further terms and conditions set out in the grant notification letter.
We will take your signature (or signatures) on this form as confirmation that you:
Have understood we have legal responsibilities under the Data Protection Act 1998, the Freedom of Information Act 2000 and the Freedom of Information (Scotland) Act 2002 in Scotland.
Accept that we will not be responsible for any loss or damage you suffer as a result of us meeting these legal responsibilities.

•The person signing this declaration must have the authority to do so (for example, the chief executive, director, chairperson, vice chairperson, secretary or treasurer of your organisation).
Please keep within the boxes provided:
NAME (please print):

SIGNATURE:

POSITION:

DATE:

The application deadline is 12 noon on Wednesday 21st December 2016.

We will aim to let you know whether your application has been successful by early March 2017.

Please note that Cornwall Council operates ‘paper-free’ offices so emailed/scanned versions of your application form and all supporting documentation would be preferred.

Please submit your completed application to:

Vicky Reece-Romain

Culture Strategy Officer

Email:

Tel. 01872 224716

Economic Development and Culture / Displegyans Erbysek ha Gonisogeth

Economy, Enterprise and Environment / Erbysiedh, Aventur ha Kerghynnedh

Cornwall Council/Konsel Kernow

5th Floor, Zone A, Pydar House, Truro, TR11XU

5es Leur, Kwartron A, Chi Peddra, Truru, TR11XU

HALLS for Cornwall Capital GrantsApplication form1

V1.