City Council City Hall 7:00 P.M

December 7, 2015

City Council**City Hall**7:00 p.m.

Adopted Meeting Minutes

Public Hearing for 2016 Tax Levy and Budge

Council Present: Darrell Nissen, Bruce Bakalyar, Andrea Monson, Nathan Hall, Brent Pavelko

Council Absent:

Others Present: Kelly Rasche-Clerk, Andrew Konechne-Police Chief, Justin Lessman-Media, Lance Frerichs-Street Dept., Cheryl Ulferts-Finance Manager, Jeremy Fricke-Ambulance Director, Sue Jansma, Brian Rossow, Dennis Johnson-Wenck Associates, Lorri Lillquist, Jeff Lillquist, Lloyd Bottin

Lloyd Bottin – inquired about city clean up funding. In 2016 the funding is not in the budget for this.

Motion to close the hearing at 7:10 p.m. made by Bakalyar/Pavelko, all yes, motion carried.

CALL THE MEETING TO ORDER

Council Present: Darrell Nissen, Bruce Bakalyar, Andrea Monson, Nathan Hall, Brent Pavelko

Council Absent:

Rasche Introduced Street Department Foreman Lance Frerichs. He began his duties on December 1, 2015.

Minutes Approval – Motion to approve the minutes of November 16, 2015, meeting, made by Pavelko/Hall all yes, motion carried.

Accounts payable –Motion to approve accounts payable, for a total of $186,144.69 made by Bakalyar/Monson, all yes, motion carried. Mayor Nissen removed the payment of $111,192.92 to Svoboda Excavating for the 2014 Street Project. Motion to approve the payment to Svoboda Excavating contingent on clarification on some of the charges in the final pay request, made by Monson/Pavelko, all yes, motion carried.

SCHEDULED/UNSCHEDULED GUESTS

Scheduled

Unscheduled

1. Lori Lillquist – Snow removal on Main Street. She is concerned that the piles of snow in intersections are not removed in a timely manner.

AGENDA ITEMS:

1. 2016 Levy Consideration – The levy presented is a 4.5% increase over the 2015 levy and a 1.5% decrease from the 2016 Preliminary levy. Staff worked to trim in many places to reduce the preliminary. The remaining increase over 2015 is attributed to a proposed street project and the normal cost increases in each department.

Motion to approve Resolution 15-25 for the 2016 levy and budget made by Bakalyar/Hall, all yes, voice vote, motion carried.

2. Employee Pay Step Schedule – Motion to approve the presented pay step scales including a 1% COLA for 2016 made by Monson/Pavelko, all yes, motion carried. The steps included in each scale were expanded from 9 steps to 22 steps.

3. Approve payback schedule from Sewer Maintenance to 2014 Street Project Bond Fund – Motion to approve the amortization schedule for sewer maintenance to make payments to the 2014 Street Project Bond fund made by Bakalyar/Hall, all yes, motion carried.

4. Ambulance Request to purchase computers for ambulance rigs – Jeremy Fricke-Ambulance Director requested the council to approve the purchase of two laptop computers for the ambulance rigs. This purchase would allow the ambulance to begin to be a “paperless” service. Motion to approve the purchase of two laptops at a cost of $6,654 from TKK Electronics made by Pavelko/Hall, all yes, motion carried. Funds from the sweepstakes will be utilized for this purchase. The sweepstakes brought $5,801 in donations to the service.

5. 2016 Liquor and Tobacco Licenses – Motion to approve the below listed licenses for 2016 made by Hall/Pavelko, all yes, motion carried.

Maynard’s of Lkfld Tobacco
Lakefield Municipal Tobacco
Hage Oil 3.2 Off Sale and Tobacco
Staples Oil Co. dba Expressway 3.2 Off Sale and Tobacco
Bowler’s Inn Liquor and Sunday Liquor
GORDLU dba The Shed Liquor and Sunday Liquor
Hanson Ward VFW Post Liquor and Sunday Liquor
Krafka Golf dba North Valley Golf Course Liquor and Sunday Liquor

6. Southern End, Minnesota Street Vacation Hearing Set – 7:00 p.m. Monday, December 21st – Motion to approve Resolution 15-26 calling for public hearing for Minnesota Street vacation made by Hall/Bakalyar, all yes, voice vote, motion carried.

7. Police Department Vehicle Purchase Request – Chief Konechne presented information on a Ford Interceptor SUV and a Dodge Ram Pickup to replace the Chevy Impala which has 109,000 miles. Expect some equipment to be transferable from the Impala to the SUV. Motion to approve the purchase of the Interceptor SUV from Nelson Auto at a cost of $29,526.95, funds will be from the police department CIP, made by Monson/Bakalyar, all yes, motion carried. Konechne will inquire on the trade value of the Chevy Impala with Nelson Auto. Additional funding approval for equipment installation and decal plan will be presented at a future meeting. Delivery is expected in 90 days.

8. 2016 Street Project –

a. Call for preparation of report from Wenck Associates, Inc. for 2016 Street Project – Motion to call for the preparation of the report for presentation at the December 21, 2015, council meeting made by Bakalyar/Monson, all yes, motion carried.

OLD BUSINESS

OTHER BUSINESS

DEPARTMENT REPORTS:

1. Clerk

a. Pump at wastewater plant maintenance $600-$1000 – Provided as information, no action taken by the council.

b. 2016 Fee Schedule Information – Provided to the council for reference, will be presented for discussion at a future meeting.

INFORMATIONAL ITEMS

1. Department Head Report

2. Police Department Report

ANNOUNCEMENTS

1. Next council meeting Monday, December 21, 2015, at 7:00 p.m. in City Hall.

Closed Session for property transaction discussion – Motion to move to closed session at 8:10 p.m., made by Monson/Bakalyar, all yes, motion carried. Motion to return to open session at 8:30 p.m. made by Bakalyar/Monson, all yes, motion carried.

Motion to authorize the offering of up to $14,350 to the Rensink Trust for an option to purchase real estate and authorization of Mayor and Clerk to sign proposed option, if accepted by sellers, made by Bakalyar/Hall, all yes, motion carried.

Motion to authorize staff to work with Karen Cavett of Short Elliott Hendrickson Inc. (SEH®) Engineering on the waste water project made by Hall/Pavelko, all yes, motion carried.

Motion to adjourn the meeting at 8:35 p.m. made by Pavelko/Monson, all yes, motion carried.

Attest:

______

Kelly R. Rasche, Clerk Darrell Nissen, Mayor