Employee Travel Responsibility Statement

Marlboro County School District

EMPLOYEE TRAVEL RESPONSIBILITY STATEMENT

Hotel/Motel Expenses

According to district guidelines, double occupancy of rooms should be utilized whenever possible and/or feasible (i.e. two individuals of the same sex traveling to the same destination) in the interest of conserving district funds.

I understand that if I choose to stay in my own private room, I will be responsible for paying at least half of the rate or depending upon the funding source, I may not be able to attend the event.

I also understand that if the daily rate cost of my room, (even with double occupancy), exceeds the limits of the listed conference hotels; I will be responsible for the expense that is above and beyond the conference rates (except in extenuating circumstances).

Meals

I understand that I am responsible for any and all costs over and above the meal allowance reimbursement set by the district ($25.00) per day. Breakfast $6.00 (must depart prior to 8 AM) Lunch $7.00 (must be out of district a noon) Dinner $12.00 (must return to district after 6 PM)

Mileage

I understand that I am responsible for any and all costs over and above the mileage allowance reimbursement per IRS Code at 53.5 cents effective July 1, 2017.

I also understand that mileage to various locations have already been calculated and if my travel is to a place other than those listed, reimbursement will be determined by the MCSD Business Office.

Baggage Check, Parking, Cab fare, etc.

I understand that upon presentation of an original receipt, I will be reimbursed for the cost to check one bag, parking and roundtrip cab/transport to the event from the airport.

I UNDERSTAND THAT I AM RESPONSIBLE FOR ALL COSTS OVER AND ABOVE THE REIMBURSEMENT RATES SHOWN ABOVE FOR ALL TRAVEL AND ASSOCIATED EXPENSES AND AM NOT EXPECTING TO BE REIMBURSED FOR THESE COSTS. I ALSO UNDERSTAND NO REIMBURSEMENT IS AVAILABLE MORE THAN 30 DAYS AFTER THE TRAVEL DATES AND ANY ADVANCE TRAVEL IS SUBJECT TO PAYROLL WITHHOLDING IF I FAIL TO ACCOUNT BACK WITHIN 30 DAYS OF THE TRIP.

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Signature of Employee Date Revised 7/01/2017