SUPREME COUNCIL REPORT

Return completed forms within (5) days of visit

Grotto
Grotto City
Grotto State
Date
Grotto Size
Does the Grotto specifically notify or remind members of regularly scheduled meetings? / Yes / ☐ / No / ☐ /
If so, how is it done? / Newsletter / ☐ / Robo Call / ☐ / Personal Call / ☐ /
Other (explain)
Number of Prophets in attendance
Number of Visitors in attendance
Number of New Members this year
Number of Deaths this year
Number of Suspensions this year
Meeting
Was meeting conducted in proper order with regalia worn? / Yes / ☐ / No / ☐ /
Did Meeting start on time? / Yes / ☐ / No / ☐ /
Length of Meeting?
Were refreshments served? / Yes / ☐ / No / ☐ / Before / ☐ / After / ☐ /
Was goodfellowship and harmony present? / Yes / ☐ / No / ☐ /
Date of Last Ceremonial
How are Prophets notified of meetings?
Has the Grotto paid its Per Capita / Yes / ☐ / No / ☐ /
How was Per Capita paid? / Check ☐ Credit Card ☐
Programs
Does Grotto have membership chairman and committee? / Yes / ☐ / No / ☐ /
Does Grotto have membership program? / Yes / ☐ / No / ☐ /
Does Grotto use literature supplied by Supreme Council? / Yes / ☐ / No / ☐ /
Does Grotto support enchanted lantern program? / Yes / ☐ / No / ☐ /
Does Grotto support Humanitarian Foundation programs? / Yes / ☐ / No / ☐ /
Does Grotto use toothbrush program? / Yes / ☐ / No / ☐ /
Date of last membership event?
Type of event?
Suspensions
Are Prophets contacted prior to being suspended? / By phone? / ☐ / By Letter? / ☐ / By Visit? / ☐ /
How are Prophets notified of yearly dues?

SUPREME COUNCIL DISTRICT DEPUTY VISITATION REPORT

FINANCIAL REPORT

Grotto
Date

It is the responsibility of the Grotto to furnish all the information required, so that SUPREME COUNCIL of GROTTOES of NORTH AMERICA keeps in good standing with the applicable government agencies.

AUDITS

Date of last audit of Grotto books
Date of last audit of unit books
Date of last audit of fund raising books
Were funds of units and fund raising turned over to Grotto? / Yes / ☐ / No / ☐ /
If not turned over to Grotto what is their dispositions?
Date of last federal tax form 990/990N filed
Was documentation provided to you verifying Bonding of Secretary/Treasurer / Yes / ☐ / No / ☐ /
Policy #
EIN#

BALANCE OF ACCOUNTS

Savings: / Checking:
C.D.’s/Bonds: / Building Fund:
Life Memberships: / Other:
Monarch’s Signature
Print your Name
Phone Number
District Deputy’s Signature
Print your Name
Phone Number

OPENING AND CLOSING EXCELLENCE AWARD

Grotto / Date / SCDD

To receive award: NO ALTERNATE FOR MONARCH ALLOWED!

(Only the Grotto Officers are to be judged, not attending Prophets)

Speaking parts team:

Monarch
Chief Justice
Marshal
Captain of the Guard
Chaplain
Inside/Outside Passwords / ☐ / 2pt = none taken up / ☐ / 1pt = one taken up / ☐ / 0pt = two taken up
Dress Uniformity (can you tell who the officers are?) / ☐ / 1pt = no / ☐ / 0pt = yes
Flags present–(USA & Canadian) / ☐ / 2pt = no flags / ☐ / 1pt = one flag / ☐ / 0pt = two flags
Memorized Parts / ☐ / 0pts = All parts memorized / ☐ / 5pt = Monarch uses notes/book
☐ / 3pts = Chief Justice reads / ☐ / 2pt = Marshal reads
☐ / 1pt = Captain of the Guard reads

Timing/Presentation (gavel used appropriately, done proficiently and with meaning, rehearsed, NOT JUST READ WORDS) ☐2pt = Poor ☐1pt = Good ☐0pt = Excellent

Signs given correctly by Marshal (1 point for each of 3 signs not given or given wrong) and NOT given by Monarch (1 point for each sign given by Monarch) = Points.

SCORES:

Inside / Outside Passwords
Dress Uniformity
Flags Presentation
Memorization
Timing / Presentation
Signs
TOTAL

MONARCHS WITH SCORES OF 5 POINTS OR MORE ARE NOT ELIGIBLE TO RECEIVE AWARD OF EXCELLENCE. SCORES OF 15 POINTS OR MORE POSSIBLE PROBATION RECOMMENDATION.

SUPREME COUNCIL DISTRICT DEPUTY POST VISIT REPORT

To be completed after your visit with any comments you wish to state about the condition of that Grotto.

S.C. District Deputy’s Signature______

Return completed forms within (5) days of visit to:

Supreme Council Grottoes of North America

Attn: Pat Phillips

430 Beecher Road

Gahanna, Ohio 43230

Reviewed by:______Date:______

Action Person

Required:______Assigned:______

Follow-up date: ______

S.C. Officer’s signature______

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