RELEASE DATE: January 201301040-1
SECTION 01040
PROJECT COORDINATION
PART 1 -GENERAL
1.01DESCRIPTION
A.This Section specifies the minimum administrative and supervisory requirements necessary for integration and coordination of work on Project including, but not limited to, the following:
1.Project Meetings
2.Outside Agencies
3.Quantity Measurements
4.Special Reports
5.Conservation and Salvage
B.Work Included: To enable orderly review during progress of the work and to provide for systematic discussion of problems, the Engineer will conduct project meetings throughout the construction period.
C.Related Work
1.Documents affecting work of this Section include, but are not necessarily limited to, Contract Articles, Drawings and Technical Specifications.
2.The Contractor's relations with his subcontractors and materials suppliers, and discussions relative thereto, are the Contractor's responsibility and normally are not part of project meetings content.
1.02QUALITY ASSURANCE
A.For those persons designated by the Contractor to attend and participate in project meetings, provide required authority to commit the Contractor to solutions agreed upon in the project meetings.
1.03SUBMITTALS
A.In accordance with Section 01340-Shop Drawings, Product Data, Samples, and Record Documents of these Specifications, the following shall be submitted:
1.Agenda Items: To the maximum extent practicable, advise the Engineer at least 24hours in advance of project meetings regarding items to be added to the agenda.
2.Minutes: The Engineer will compile minutes of each project meeting, and will furnish one copy to the Contractor.
PART 2 -PRODUCTS (Not Used)
PART 3 -MEETINGS
3.01MEETING SCHEDULE
A.Except as noted below for Pre-construction Meeting, project meetings shall be called throughout the progress of the work as deemed necessary by the Engineers.
B.Coordinate as necessary to establish mutually acceptable schedule for meetings.
3.02MEETING LOCATION
A.The Engineer will establish meeting location. To the maximum extent practicable, meetings will be held at the job site.
3.03PRE-CONSTRUCTION MEETING
A.Pre-construction Meeting will be scheduled by METRO prior to the Notice to Proceed.
1.Provide attendance by authorized representatives of the Contractor and major subcontractors.
2.The Engineer will advise other interested parties.
B.Minimum Agenda: Data will be distributed and discussed on at least the following items:
1.Organizational arrangement of Contractor's forces and personnel, and those of subcontractors and materials suppliers.
2.Channels and procedures for communication.
3.Construction schedule, including sequence of critical work.
4.Contract Documents, including distribution of required copies of original Documents and revisions.
5.Processing of Shop Drawing and other data submitted for review.
6.Processing of Change Orders, Bulletins, and field decisions.
7.Rules and regulations governing performance of the work.
8.Procedures for safety and first aid, security, quality control, housekeeping, and related matters.
9.Other contracted related items such as conflicts/compatibility problems, weather limitations, manufacturer recommendations, acceptance of substrates/adjoining work, temporary facilities, space and access limitations, governing regulations and inspection/testing requirements.
3.04PROJECT MEETINGS
A.Attendance
1.The Contractor's Project Manager and/or Superintendent shall represent the Contractor at all project meetings throughout progress of the work.
2.Subcontractors, materials, suppliers, and others may be invited to attend those project meetings in which their aspect of the work is involved.
B.Minimum Agenda
1.Review, revise as necessary, and approve minutes of previous meetings.
2.Review progress of the work since last meeting, including status of submittals for approval.
3.Identify problems which impede planned progress.
4.Develop corrective measures and procedures to regain planned schedule.
5.Complete other current business.
C.Revisions to Minutes
1.Unless published minutes are challenged in writing prior to the next regularly scheduled progress meeting, they will be accepted as properly stating the activities and decisions of the meeting.
2.Persons challenging published minutes shall reproduce and distribute copies of the challenge to all indicated recipients of the particular set of minutes three working days prior to next regularly scheduled meeting.
3.Challenge to minutes shall be settled as priority portion of "old business" at the next regularly scheduled meeting.
PART 4 -OUTSIDE AGENCIES
4.01Contractor shall interface with outside agencies as required for Contract conformance. Contractor shall appraise/copy METRO on all correspondence, between Contractor and governing agencies, which is necessary to meet the terms of this Contract.
4.02Contractor shall coordinate the inspection of work from all outside governing agencies as required.
PART 5 -QUANTITY MEASUREMENTS
5.01The Contractor shall supply necessary manpower, equipment, and tools to assist METRO representative in the field measurement of Contract pay quantities.
PART 6 -SPECIAL REPORTS
6.01REPORT TIMING
A.Contractor shall submit special reports directly to METRO within one (1) day of an occurrence on the site. A copy of the report shall also be submitted to the other entities that are affected by the occurrence within one (1) day.
6.02REPORTING UNUSUAL EVENTS
A.When an event of an unusual, unscheduled, or significant nature occurs at the Site, Contractor shall prepare and submit a special report. Such special report shall list chain of events, and times of occurrence, persons participating, action by Contractor's personnel, an evaluation of the results or effects and similar pertinent information.
6.03REPORTING ACCIDENTS
A.Contractor shall prepare and submit reports of accidents at Site and anywhere else related work is in progress. Report shall record and document names, dates and actions. For this purpose, "accident" is defined to include events where personal injury is sustained, or property loss of substance is sustained, or where the event posed a significant threat of loss or personal injury. Reporting shall comply with requirements of OSHA and other local authorities having jurisdiction.
PART 7 -CONSERVATION AND SALVAGE
7.01GENERAL
A.During supervision and administration of the work, construction operations shall be carried out with the maximum possible consideration given to conservation of materials. In addition, maximum consideration shall be given to salvaging materials and equipment involved in performance of the work, but not incorporated therein. Disposition of salvage materials which are METRO's property shall be as directed in writing by METRO.
END OF SECTION 01040
Metropolitan Transit Authority / Standard Specification
0104012/17/12
METRO Capital Programs