LCS Web team
Meeting Minutes
Page | 1
Meeting Date:17 August 2017Meeting Location: LCS
Approval: Khulisujobe Sithole and Lewatle Phaladi
Recorded by: Eric Skosana
Chair: Charl Roberts / Attended by: Charl Roberts, Lewatle Phaladi , Sipho Dache, Khulisujobe Sithole, Maryna Van Den Heever, Janet Zambri and Eric Skosana
Apologies: Thuli Dlamini
Project / Description / Tasks / Deadline / Responsibility
UPDATE AND NOTES
CMS UWL website
http://www.wits.ac.za/library
http://t4staging.com/wits-university/cutups/round-5/ / Log all errors for site on LCS helpdesk
Prioritize services and pages to add to the website.
ü LCS does NOT create content / · Advance search problem – KS to log a call with III – III will forward this request to the developers – we will check after the EDS upgrade
· Clean up project – Content still there and SID will monitor / SID
CR
WIReDSpace
http://wiredspace.wits.ac.za/
Staging:
http://wiredspace-dev.wits.ac.za / Digital Library & Archives team responsibilities are:
a. marketing
b. help academics get content
c. university committees on policies
d. not involved in digitation
School/academic collections remain the responsibility of the subject librarian not tech services or LCS
ALL WHSL collections and training to be forwarded to Patricia Warner.
Embargoed documents must be removed from OCLC, Withdraw item from ETD’s. Google cached the files (takes between 24 hours and 5 days to remove the records).
Webometrics ranking 148 worldwide and 3rd in Africa
Withdrawing items -> requests to be sent to Chiratidzo & copy Paiki.
https://catalyst.harvard.edu/services/redcap/ / · Ver. 6 is live on Dev
o CR to ask Paiki to go live of ver 6 – next meeting Thursday
· LP to investigate how to change the order of the collections – Ver. 6
· Secure login – ver 6
General:
o AWStats – to create a path on the test server to pick logs from Prod server – done – struggling to draw more than one month
o Pilot test for the map project.
ü Thumbnail display – Installed and LP to check how the map displays
ü Magnifying tool – Downloaded the map from other collection.
o OCLC harvesting – to test under the new version
ü Waiting to meet with developers from ROCS for integration - done
ü SMT has approved the workflow that content from ROCS may go into collection workflow to be reviewed by librarians only content with full text will be published
· New ver – LP has manage to include item type limiter
· Wits press meeting – Received test content and CR will test.
· CR presenting WIReDSpace / LP
CR
LP
LP
CR
LP
LP
Data Management Repository / · LCS will investigate DMR options
· CR Added and submitted comments on the draft e-research strategy document
Orcid / · Road show demo at the University - ongoing
· Benefits of having member API
o Automatically collect authors ID
o Display any ID’s in the repository
o Connect to research output
o Sync research ID with HR
· Connecting DSpace to ORCID
o LP to test public API
· No agreement signed with the Tenet consortium
· Orcid integration with III – to get feedback
Social Media and Communications / · Library website
· Wits Clips
· What’s new
· Projects
· WIReDSpace news
· OPAC/Airpac
· YouTube
• Library news needs to be approved by Paiki
LCS needs PowerPoint presentations to update the Digital Displays / · KS to make a schedule to add latest articles from WIReDSpace
· We should put out a WITSClips when items added / Bi-monthly / Janet
OPAC & AIRPAC / · Encore Opac and Air Pac
o Presentation on what is required to update air Pac and mobile impact
Library platform (LMS) / · Oracle integrations
o Lucy manage to do PSNext submission for us
· 21Mill limit on the Fund account – waiting for the response from III
· Online Ordering
o Workflow meeting will be on the 23rd August 2017
· EDS/Encore and Sierra upgrade to new Versions
· ERM training – waiting for quotation from Vasti
· Slow Sierra response
o Call logged with III
o To install Jav console and run analyzer to test
· Serials:
o Problems with routing – call logged with III
· Invoices – Problems when updating the invoice
· How Innovative libraries are using the open Sierra APIs to improve patron services and create more efficient workflows – 23 August 2017Undergraduates Circ Stats
· Admin corner – to test with Putty / ES, CR, KS
Atom Software
(ArteFactual) / Meetings every Friday with Gabi to discuss for updates
ATOM PROD : http://historicalpapers.atom.wits.ac.za/
ATOM DEV : http://10.21.3.177
ATOM QA : http://10.21.3.178/atom-2.1.0/index.php/ / · Upgrade Atom ver 2.4
o Artefactual to do the upgrade
o Contract extended till October
· New domain for Google Analytics is up – LP to look at it – Pending
· Not deleting items they have loaded – escalated to Artefactual
o LP to check how Atom can pick stats from AWStats – to talk to Artefactual
· Atom harvesting –EBSCO identified problem collections and CR spoke to Gabi and initiated a ticket to Artefactual
· Teleconference with artefactual – waiting for a date
o System documentation required by LCS
· Atom Was down – Requested space to be extended and franz will extend / LP/CR
ArchiveMatica / ArchiveMatica software creates a link between archive tiff file and pdf published files. / · Budget required for operating space and hosting service – allocated 16TB, Gabi is testing – CNS waiting for delivery in 6 weeks
o Waiting for additional 20TB space - quote received.
o Asked for quote on AM support / Awaiting Atom completion / CR/LP
HP Website / · Gabi is working to move content so that the site will be decommissioned – ongoing / LP/CNS
Statistics / · Where do we find statistics:
· UWL website (Google analytics)
· TRC site (Google analytics)
· OPAC (Google analytics)
· LibGuides (Google analytics)
· QuestionPoint
· Historical papers
· Airpac (Google analytics)
· WIReDSpace stats / · Circulation statistics on undergraduate / CR, KS
Zendesk / https://witslibrary.zendesk.com/
· Academics and students must not be asked to log tickets on the LCS help desk only library staff. / · SLA for low tickets – Will wait for new SLA (21 August 2017)
· SID to monitor Zendesk
Libguides
Libguide stats is not counter compliant / · Springshare
Guide owners are responsible for all content updates. LCS only works on technical aspects / · LibCal Ver 2
o Live on the 21st August 2017
o SID to meet with Thuli and Nondumiso
· FAQ Libguides:
o First page is blank
o To be place a link on “what to know” on CMS
E-Resources Access Issues / All resource related issues to be logged as a ticket on Zendesk / · List below of databases not opening in our proxy and some not opening at all –> J-AK is working on this
1. In Cites – Subscription issue
· Colleagues should look at subscription coverage before informing LCS of possible problems
· HTTPS – some forwarding is broken by the proxy – CNS is motivating for wits to issue its own SAN certificates
o Paiki will escalate this issue.
· Sabinet – WIRedSpace Is not being harvested by Digital Gateway
o CR has the logins to give to LP
o Claiming that OCLC is not harvesting / Ongoing / CR & J-AK
SID
General
Intranet / CS meeting dates: / · Zendesk tickets relating to any patron must describe student/staff numbers
· SID must inform CR of any SLA violations
· Client services Minutes
o SID to look at making Janet an approver
o Janet to send minutes to SID
· Quarterly reports
o Janet to decide on the structure for quarterly reports on Intranet – created a structure, waiting for Janet
· Clients services minutes –SID updated the names on SharePoint group
· Library Survey:
o Janet sent the doc and SID created a survey
o Link to be put on libguides, social media and CMS
· Setup for Video equipment - Nolo to a demo - Janet to send date and time
Page | 1