IFB #14-9692-12JC

February 6, 2015

ADDENDUM NO. 1

Invitation for Bid: #14-9692-12JC

Subject: Pest Control Services

Please make the following changes, corrections, additions or deletions to the above referenced Invitation for Bid.

This IFB and any addenda are available on the County of Henrico website at: www.henrico.us/purchasing/ and may be viewed under the Bids and Proposals link. To download the IFB, click the link and save the document to your hard drive. To receive an email copy of this document, please send a request to:

See attached Q&A.

Page 3. Section I. Scope of Work/Services, A. General Requirements 7. a. Preventive Service, change the following sentence:

a. Preventive Service

Succesful Bidder(s) shall provide a canine scent detection service quarterly or up to every 6 months that provides a thorough inspection for the presence of bed bugs through detection of the pheromones of the live bedbugs.

To read:

a. Preventive Service

Succesful Bidder(s) shall provide a canine scent detection service to specific departments as needed and requested that provides a thorough inspection for the presence of bed bugs through detection of the pheromones of the live bedbugs.

Page 4. Section I. Scope of Work/Services, B. Specifications 3. Scheduling a., the following:

It is intended that this base schedule shall include service of all “general pests” as defined by the industry such as flying insects, ants, cock roaches, flies, centipedes, silverfish, bees, spiders, as well as mice & rats. Exceptions to insects/services that would not be included in a base schedule such as wood boring insects and bed bugs are listed separately.

Shall be changed to:

It is intended that this base schedule shall include service of all “general pests” as defined by the industry such as ants, cock roaches, centipedes, silverfish, bees, spiders, crickets, moths, hornets, yellow jackets as well as mice & rats. Not included in this IFB are flies, bats, mosquitos, snakes, small mammals or wildlife. Exceptions to insects/services that are not included in a base schedule such as termites and bed bugs are listed separately.

1590 E. PARHAM ROAD / P O BOX 90775 / HENRICO VIRGINIA 23273-0775

(804) 501-5660 FAX (804) 501-5693

Page 16. Lot #3 Libraries, the following table, replace in its entirety with the following corrected table:

Lot #3
Libraries
a. / Sandston Library / Monthly / M-W, F 10 am to 5 pm, / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 7833 / 23 E. Williamsburg Road Sandston, VA 23150
b. / Glen Allen Library / Monthly / M-W, F 10 am to 5 pm, / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 23000 / 10501 Staples Mill Road Glen Allen, VA 23060
c. / Twin Hickory Library / Monthly / M - F 9am to 5 pm / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 40000 / 5511 Twin Hickory Road Glen Allen, VA 23059
d. / North Park Library / Monthly / M-W, F 10 am to 5 pm, / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 15039 / 8508 Franconia Road Richmond, VA 23227
e. / Varina Library / Monthly / M-W, F 10 am to 5 pm, / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 5456 / 2001 Library Lane Henrico, VA 23231
f. / Fairfield/Bookmobile / Monthly / M - F 9am to 5 pm / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 18000 / 1001 N. Laburnum Avenue
g. / Dumbarton Library / Monthly / M - F 9am to 5 pm / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 22500 / 6800 Staples Mill Road Henrico, VA 23227
h. / Tuckahoe Library / Monthly / M - F 9am to 5 pm / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 53000 / 1901 Starling Drive Richmond, va.23229
i. / Gayton Library / Monthly / M-W, F 10 am to 5 pm, / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 12672 / 10600 Gayton Road Henrico, VA 23238
j. / Administrative Building / Monthly / M - F 9am to 5 pm / County of Henrico Public Libraries 1700 N. Parham Road Henrico, VA 23229 / 16,000 / 1700 N. Parham Road Henrico, VA 23273

The Bid Form pages 33-44 shall be replaced in its entirety with the following Revised Bid Form pages 33-44.

Unless otherwise changed by an addendum, all other information will remain the same.

Sincerely,

Cecelia H. Stowe, CPPO, C.P.M.

Purchasing Director

Jacque Comuzzi

Senior Purchasing Officer

804-501-5639

Invitation for Bid: IFB #14-9692-12JC

Questions and Answers

PEST CONTROL SERVICES

Q1. Does the county of Henrico require a certified entomologist to be on call to explain the IFB program?

A1. No, there is no requirement in the IFB for a certified entomologist. The elements of the IPM program are listed on page 2 A. General Requirements 1-7.

Q2. Does the documented copy of our IPM Program need to give a specific treatment for each pest listed in this IFB?

A2. The elements of the IPM program are listed on page 2 A. General Requirements 1-7.

Q3. How much did the county of Henrico spend on pest control excluding the cost for bed bugs, mattresses, box spring covers, termites, or K-9 inspections in 2013 and 2014?

A3. Calendar year spending for this commodity in 2013 was approximately $44,000 and in 2014 was approximately $25,750.00. These totals are listed by contract number, not service, therefore exclusions are not immediately available.

Q4. Is the bid form, purchase order, or bid tabulation sheet from the most recent pest control contract available?

A4. The Bid Tabulation is available on the Henrico County website: http://henrico.us/purchasing/bid-tabulations/ under Tabulation 13-9531-12JC – February 7, 2014 Pest Control. Other documents are available by request.

Q5. Is this IFB similar to the previous IFB?

A5. It is similar in scope of work, however; it is different in the way it is being awarded. The previous IFB was awarded by Total Bid Price.

Q6. Will the Successful Bidder be issued keys to access the locations?

A6. Access to the facilities will be determined by the individual departments after the award.

Q7. Are the prices given for Bed Bed bug and Termite treatment at the end of the Bid Form included in the contract?

A7. No, as stated on the Bid Form, those prices are not to be included in Total Bid Price, therefore the services are optional to the County and may be used by the County as needed with no guarantee.

44

IFB #14-9692-12JC

REVISED BID FORM

County of Henrico

Department of Finance

Purchasing Division

North Run Office Park

1590 East Parham Road

P. O. Box 90775

Henrico, Virginia 23273-0775

I/We hereby propose to furnish and Pest Control Services, in accordance with the enclosed general terms, conditions and specifications contained in IFB # 14-9692-12JC. The Bid Form must be completed in blue or black ink. Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. My/Our prices are as follows:

PRICES QUOTED SHALL BE FOB DESTINATION. Freight charges shall be included in the bid price.

Quantities listed are an estimate only; actual usage could be more or less during the contract period.

PLEASE SUBMIT AN ORIGINAL AND 1 COPY OF YOUR BID RESPONSE.

Bidders must bid on all items in each lot. Bidders are not required to bid on all lots to be considered. Items provided at no charge must reflect a $0 figure.

Lot #1 General Government
Location / Frequency of Service / Square Feet / Monthly Price / Number of times / Annual Price
*** Including all restrooms, lounge area and vending machine areas.***
a. / East Health Center / Monthly / 13,248 / $ / 12 / $
b. / Dabbs House Bunker / Monthly / 7,320 / $ / 12 / $
c. / Administration Building / Monthly / 162,000 / $ / 12 / $
d. / Administration Annex / Monthly / 55,000 / $ / 12 / $
e. / Courthouse / Monthly / 104,544 / $ / 12 / $
f. / Motor Pool / Monthly / 2,162 / $ / 12 / $
g. / Eastern Government Center / Monthly / 76,716 / $ / 12 / $
h. / Human Services Building / Monthly / 87,000 / $ / 12 / $
REVISED BID FORM
i. / Juvenile Courts and Probation / Monthly / 55,155 / $ / 12 / $
j. / Animal Protection Center / Monthly / 10,000 / $ / 12 / $
k. / Public Safety Building / Monthly / 63,100 / $ / 12 / $
l. / Emergency Communication and Training Facility / Monthly / 79,910 / $ / 12 / $
m. / Economic Development Authority / Monthly / 20,136 / $ / 12 / $
n. / Christmas Mother Warehouse / Monthly / 30,800 / $ / 12 / $
o. / Tuckahoe Annex / Monthly / 32,000 / $ / 12 / $

Total Bid Price Lot 1 $______

REVISED BID FORM
Lot #2-Recreation and Parks, Juvenile Detention, Public Utilities, Public Works, CRWP, Central Automotive Maintenance and Cultural Arts
Recreation and Parks
Location / Frequency of Service / Square Feet / Bi-Monthly Price / Number of Times / Annual Price
WEST DISTRICT
a. / Glen Allen Softball Complex / every other month / 1,938 / $ / 6 / $
b. / Bethlehem Little League / every other month / 1380 / $ / 6 / $
c. / RF&P Softball / every other month / 882 / $ / 6 / $
d. / RF&P baseball / every other month / 1450 / $ / 6 / $
e. / RF&P Football / every other month / 1610 / $ / 6 / $
f. / RF&P Stadium / every other month / 1550 / $ / 6 / $
g. / Deep Run Small Building / every other month / 208 / $ / 6 / $
h. / Lakeside Little League / every other month / 612 / $ / 6 / $
i. / Dumbarton Little League / every other month / 1323 / $ / 6 / $
j. / Laurel Recreation / every other month / 1368 / $ / 6 / $
k. / Short Pump Concession / every other month / 1288 / $ / 6 / $
l. / Pouncey Tract Park / every other month / 1610 / $ / 6 / $
m. / J. Sargeant Reynolds Concession / every other month / 168 / $ / 6 / $
n. / Virginia Randolph Concession / every other month / 2555 / $ / 6 / $
o. / Hunton Recreation / every other month / 396 / $ / 6 / $
p. / Tuckahoe Sports Complex / every other month / 108 / $ / 6 / $
EAST DISTRICT
q. / Dorey Softball Concession / every other month / 525 / $ / 6 / $
r. / Dorey Soccer Concession / every other month / 1300 / $ / 6 / $
REVISED BID FORM
s. / Dorey Baseball Concession / every other month / 408 / $ / 6 / $
t. / Glen Lea Recreation Concession / every other month / 576 / $ / 6 / $
u. / Glen Lea Elementary Concession / every other month / 630 / $ / 6 / $
v. / Highland Springs Recreation / every other month / 832 / $ / 6 / $
w. / Sandston Little League(2 stands) / every other month / 1200 / $ / 6 / $
x. / Seven Pines Concession / every other month / 1196 / $ / 6 / $
y. / Varina Recreation Concession / every other month / 1140 / $ / 6 / $
z. / Wilder Middle School(football/soccer field) / every other month / 910 / $ / 6 / $
aa. / Klehr Field / every other month / 1150 / $ / 6 / $
bb. / Eastern Henrico Rec. Center Concession Stand / every other month / 1274 / $ / 6 / $
BELMONT GOLF COURSE
Location / Frequency of Service / Square Feet / Bi-Monthly Price / Number of times / Annual Price
a. / Recreation Center / every other month / 23,400 / $ / 6 / $
b. / Snack Bar / every other month / 2170 / $ / 6 / $
c. / Pro Shop / every other month / 2500 / $ / 6 / $
d. / 9th hole concession stand / every other month / 544 / $ / 6 / $
e. / Administration Building / every other month / 1196 / $ / 6 / $
f. / Maintenance Building / every other month / 5322 / $ / 6 / $
g. / Cart Barn / every other month / 3337 / $ / 6 / $
RECREATION CENTER (not including Historical Properties)
a. / Confederate Hills Recreation Center / every other month / 13140 / $ / 6 / $
b. / Dorey Recreation Center / every other month / 10640 / $ / 6 / $
c. / Coal Pit Learning Center / every other month / 1537 / $ / 6 / $
REVISED BID FORM
d.. / Three Lakes Nature Center / every other month / 6600 / $ / 6 / $
e. / Twin Hickory Recreation / every other month / 1950 / $ / 6 / $
f. / Antioch Recreation Center / every other month / 1296 / $ / 6 / $
g. / Hidden Creek Recreation Center / every other month / 2262 / $ / 6 / $
h. / Deep Run Recreation Center / every other month / 22970 / $ / 6 / $
i. / Henrico Park Services / every other month / 11600 / $ / 6 / $
j. / Eastern Henrico Recreation Center / every other month / 25772 / $ / 6 / $
PARK SERVICE ADDITIONS
Location / Frequency of Service / Square Feet / Quarterly Price / Number of Times / Annual Price
a. / Nuckols Farm Garage / Quarterly / 2280 / $ / 4 / $
b. / Bowles House / Quarterly / 2000 / $ / 4 / $