Clean LeadershipProgram:

Project Application Guide - 2018

This document is intended to provide supportfor each section of the application and additional appendices. It is recommended to read through this document to ensure your application is completed properly and fully – if you have questions or concerns, please contact Morgan Book or Lauren Murphy - ( or )

SECTION A

This section asks forgeneral information regarding your organization and staffing. Pages 1 to 3 on Application.

A.1 Address Field

Please provide a street address not a PO Box. This information is required for federal and provincial funding applications.

A.17A.18 Riding Selection

In order to secure funding for Clean Leadership, Clean submits applications for federal (Canada Summer Jobs) and provincial (Student Employment Program) funding. These funding pools are based on provincial and federal ridings and therefore we need to know your “home base”. This information should reflect the “home base” for where the intern will be working – generally this will be your office address.

Federal Ridings

Please select your riding from the following list. Note: the boundaries of the federal ridings changed in 2012. If you are not sure of the riding your organization is in, please check the online maps at

Cape Breton–Canso

Central Nova

Cumberland–Colchester–Musquodoboit Valley

Dartmouth–Cole Harbour

Halifax

Halifax West

Kings–Hants

Sackville–Eastern Shore

South Shore–St. Margaret's

Sydney–Victoria

West Nova

Provincial Ridings

If you are unclear of your provincial riding please check the online map and information at

SECTION B

This section is specific to the project the Clean Leadership intern(s) will be working on.

B.34Project Location:

Enter the site/location where most project activities will occur if different than organization address.

B.35Project Description

Give a brief but detailed description(300 words maximum)of the project that the intern(s) will be working on. The entire project could be based around the work of the interns or the interns can be working as part of a larger project within your organization.

B.36Requested Work Term

The Clean LeadershipProgram offers:a 9 week summer internship for both Indigenous and Non-Indigenous Students, and a 15 week Leadership internship for both Indigenous and Non-Indigenous students(* = tentative).

  1. 9 week internships areforfull-time and returning students aged 15-30. The internships run from June 25th-August 24th, 2018. Interns in the 9 week internship will receive at minimum $11.75/hr.Jobs will be posted and Interns hired in the early spring (April), though their start date remains June 25th. Interns will be encouraged to attend the Clean Leadership Professional Training Conference in Halifax May 22 - 24*.
  2. 9 week Indigenous internships are for full-time and returning students aged 15-30 who self-identify as Indigenous. The internships run from June 25th -August 24th, 2018. Interns in the 9 week internship will receive at minimum $11.75/hour.Jobs will be posted and Interns hired in the early spring (April), though their start date remains June 25th. Interns will be encouraged to attend the Clean Leadership Professional Training Conference in Halifax May 22 - 24*.This stream is aimed at youth who are at risk of under/unemployment, in particular self-identifying Indigenous youth.
  3. 15 week Indigenous Leadership component is aimed specifically at returning post-secondary students who self-identify as Indigenous (high school students are not eligible) that will run from May 14th – August 24th, 2018. The Leadership positions must provide opportunity for interns to have greater responsibility for project planning as well as implementation and requires that they will be in a supervisory role for at least a portion of their internship for another Clean Leadership intern (preferable), employee, or volunteer. Interns in the leadership component will receive at minimum $13.25/hr. The leadership component is aimed at youth who are at risk of under/unemployment, in particular self-identifying Indigenous youth and youth living in rural and remote areas.
  4. 15 week Leadershipinternshipcomponent is aimed specifically at returning post-secondary students (high school students are not eligible) that will run from May 14th – August 24th, 2018. The leadership positions must provide opportunity for interns to have greater responsibility for project planning as well as implementation and requires that they will be in a supervisory role for at least a portion of their internship for another Clean Leadership intern (preferable), employee, or volunteer. Interns in the leadership component will receive at minimum $13.25/hr. The 15 week leadership component is aimed at fulltime and returning, post-secondary students.

Please indicate in B.36 the type (i.e. 9 week, 9 week Ind., 15 week IndL, 15 weekL) and numberofinterns per stream you are requesting.

Note the costs of hosting Clean Leadershipintern(s). Host projects that are approved for summer 2018 are responsible for contributingat least40% of the total wages per intern. Hosts will be invoiced for the prescribed amount in August and payment is expected via EFT (associated form upon contractual finalization)

Typically, more positions are requested than funding can accommodate. Therefore, all projects undergo a formal review by a jury and are ranked based on criteria developed out of this application in mid-January. It is with these results that Clean finalizes the number of interns approved per project; this number may be less than the requested amount by your organization/company. If your project requires a minimum number of interns to run, whether for safety or other reasons, please make this known in the ‘comments’ section.

B.37 Intern Hourly Rate

In this section, indicate the hourly rate you plan to pay your intern – Clean’s baseline rate ($13.25/ $11.75) or top up the salaries if desired by your organization/company. If you choose to pay more than Clean’s baseline rates, you will be invoiced for the standard 40% employer contribution, in addition to the difference in hourly rate (including MERC).

B.38 Academic Disciplines

If known, indicate the preferred academic disciplines you wish of your intern in the spaces provided. E.g. Computer science, engineering, Environmental Science, law, policy, Marketing, marine management, etc.

section c

This section refers to the career skills that will be developed by the interns throughout the summer of which contribute to their personal and professional development.

C.40 Transferable Skills

Transferable skills are skills that youth can learn that will be valuable in any future job or role. The following list provides examples of transferrable employment skills interns may develop through their Clean Leadership work term placement. Please feel free to use the list below or identify your own in section.

  • Administrative
  • Coaching/Mentoring
  • Communication
  • Computer Skills
  • Conflict Management
  • Cooperation
  • Creativity
  • Customer Service
  • Delegation
/
  • Event Coordination/Planning
  • Flexible
  • Innovation
  • Interpersonal
  • Leadership
  • CriticalThinking
  • Negotiating
  • Organization
/
  • Planning
  • Project Management
  • Problem Solving
  • Public Speaking
  • Research Skills
  • Sustainable practises
  • Teamwork
  • Technological
  • Time Management

C.41Environmental Skills

In this section we would like you to identify specific skills the youth will gain based on this project. These could be gained through formal training or practical experience. Below are a few examples to help however this is in now supposed to be an exhaustive list, you will need to identify these based on your individual project.

  • Water Quality sampling and monitoring
  • Habitat Assessments
  • Geographic Information Systems
  • Data collection
  • Identification of native and/or invasive species
  • Energy data analysis
  • Map creation
  • Wildlife handling
  • Renewable energy policy/technology/research/education
  • Carbon inventorying
  • Smart grid technology research and development
  • Market research Cost/Benefit analysis of energy systems
  • Climate policy research and development
  • Building energy analysis
  • Cost/Benefit analysis of energy systems
  • Sustainable energy
  • Sustainable agriculture

C.42Environmental Education/Engagement

Please identify any opportunities that will give the interns exposure to broader environmental issues within your regions and/or local priorities and initiatives. This could include networking events, mentorship opportunities, exposure to other projects within your organization or from other organizations.

C.44 Outreach

In this section please identify a minimum of two outreach events that will provide an opportunity for interns to communicate to the public related to the project. It is a requirement of the Clean Leadership that each approved project complete two outreach events.

Examples:

  • Workplace volunteer day
  • Workplace lunch and learn on green economy, Traditional Indigenous Knowledge, other
  • Tree planting, river walk or garbage pick-up event
  • Community workshop or how-to
  • Door-to-door canvasing
  • Booth at Community Farmers market or job expo, professional designation conference
  • Create a social media campaign

SECTION D

Cleanprovides 60%of the total wages per intern (9-wk at $11.75/hr and 15-wkat $13.25/hr including associated MERC) and the Host is required to provide 40% - in addition to any hourly wage top-up chosen by the host . In addition, Clean covers the cost of Occupational Health and Safety, careerskills and WHMIS training to all approved interns. Any additional costs related to the project (day-to-day travel, materials and supply cost in excess of that stated above such as specialized training, accommodations, safety equipment, etc.) will be the responsibility of the community partner.

Contribution amount must add up to 40% required from your organization.Below is the breakdown per intern:

Clean'sHrly Rate / MERC / Total Paid / 40% Host Contribution / 60% Clean Subsidy
15-wk Leadership / $13.25 / 11.68% / $7,768.74 / $3,107.50 / $4,661.24
9-wk Summer / $11.75 / 11.68% / $4,133.56 / $1,653.42 / $2,480.13

D.46 Matching Funds

Please identify where these matching funds (40% contribution) will come from and whether they are confirmed or not. Feel free to attach letters of support to this section.

Appendix A - Outcomes, Activities, & Measures

Please use the template provided in Appendix A to identify the outcome(s) of your project, and the activities that the Clean Leadership interns will be responsible for which contribute towards those outcomes. We have provided an example (top row) in Appendix A as well as additional information and references below.

Please note, we understand that the full details regarding the projects may remain unknown or incomplete. Fill in the template to the best of your ability and if your project is approved, Clean will ‘check in’ in early March for project detail updates.

Outcomes

Outcomes are all the changes and effects that happen as a result of your work. The term ‘outcomes’ is often confused with other terms used during project planning such as ‘inputs’, ‘outputs’ and ‘impact’.Outside of meeting your organizations project targets this internship should also provide career path options for interns, build community engagement and partnerships as well as providehands on experiential learning for young professionals

Examples of Outcomes

  • Exercising leadership
  • Behaving professionally
  • Behaving ethically
  • Listening effectively
  • Dressing appropriately
  • Addressing colleagues and superiors appropriately
  • Allocating time effectively
  • Teaching others
  • Adapting effectively to changing conditions
  • Participating as a member of a team
  • Developing appropriate workplace attitudes
  • Understanding and managing personal behavior and attitudes
  • Developing individual responsibility

Activities

Activities are any actions taken by interns to help reach project outcomes. Multiple activities can contribute to one outcome. Examples of activities include workshops, material development, trainings, and assessments. This is where we identify the # of people or # of actions that are intended to achieve.

Examples include:

  • Deliver workshop to adolescents in HRM on Climate Change;
  • Research and report on new trends or technologies for sustainability
  • Install 5 digger logs for stream restoration
  • Create newsletter articles, brochures, and update social media as it relates to environmental issues
  • Design and build prototypes of renewable energy sources

Evaluation Measures

The following are examples of the types of measures that can be used to assess project outcomes. These measures do not need to be new measures if they already exist in your project plan.

  • Short tests at the start and end of the intern placement
  • Intern feedback on change in knowledge and skills
  • Water quality parameters
  • Number of people who volunteer to participate in project activities
  • Amount of waste diverted from landfill for recycling and composting

Key Dates/Timelines

Please use the table provided to fill in important project dates and timelines. At the time of submission, all dates may not be known or confirmed but a fair estimate is requested. If your project is approved, there will be opportunities to update these dates as more is known.

This information is intended to initiate the discussion of milestones, community events, deadlines, etc. It also provides Clean with a better understanding of the projects goals and inner workings. Ensuring that quality, well thought out projects are available to interns is a priority for Clean.

Appendix B - Occupational Health and Safety

Employers are responsible for ensuring their workers know the safest way to do their work. This includes knowing the hazards of their jobs and their workplace and knowing how to control or mitigate these hazards.
Having written safe work practices and procedures is an essential component of an effective occupational health and safety program and ensures staff understand how to reduce risk associated with their work.

The following items are helpful in implementing safe work practices and procedures:

  • A communication plan to inform workers
  • A training plan outlining who needs training, how much is needed and the time required
  • An orientation plan for new and returning workers and for workers who change jobs
  • A process for ensuring compliance
  • A review procedure

Clean Leadership Requirements

Clean requires that all hosts identify hazards and have safe work practices (SWP) in place for the projects Clean Leadership interns will be working on. Please use the list provided in Appendix B of existing safe work practices developed by Clean to identify safety topics relevant to your project and mark whether you would like to use Clean’s existing SWP or your organization already has one in place.

For hazards or topics not listed please identify the safety topic, the SWP to be developed, and note whether you require support from Clean to develop a safe work practice. Your proposal will not be judged on your capacity to develop SWPs, this information will be used to ensure we give hosts adequate support prior to Clean Leadership placements.

Appendix C - Job Description

Please use the template provided in Appendix Cto develop a job description for each position you are applying for. You are asked to fill in the template where indicated. If you are requesting multiple interns for the same role you only need to provide one job description. If you are requesting multiple interns for different roles, each role will require its own job description. Furthermore, if you are requesting a 15 week Leadership intern position, a separate job description is required to be created with full details of the additional responsibilities of the role.

Please ensure that you clearly indicate any specific requirements, qualification or applicant specifications needed for this position or from your organization/community.

If you have any questions, please do not hesitate to contact Morgan or Lauren at Clean either via phone (902-222-1110) or email (above).

Completed applications must be submitted by midnight on JAN 8th2018to Clean Foundation.

Submissions must include completed appendices in addition to the application. Please access our applicationonline