OFFICIAL USE
1. Introduction
The Headquarters of the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is situated at One Exchange Square, London EC2A 2JN. The building forms part of the Broadgate Development adjacent to Liverpool Street Station, London EC2.
The focus of this procurement process is to consolidate existing Contracts, incorporating all forms of office and non-office related goods and products, inclusive and not limited to desks, storage, chairs, meeting, soft, reception and other related office furniture solutions.
The successful Supplier will be required to provide additional services that will include the management of an asset register, a full site survey to determine furniture type, quantity and condition, filing and storage audit, system furniture installation and space planning services.
In addition, the Supplier will be required to provide off-site storage facilities including an end of life disposal service to uplift and dispose of surplus furniture in an environmentally friendly manner, in accordance with the current and relevant statutory policies and procedures.
2. Indicative timetable
Description / DatesMinimum Requirements Checklist to be advertised on EBRD Website / 27th April 2017
Suppliers to submit Minimum Requirements Responses and all requested documentation by email to / 17th May 2017
EBRD review of responses / 19th May 2017
RFQ document, Inc. Quotation File sent to Pre-Qualified Suppliers / 22nd May 2017
Supplier clarifications / COB 25th May 2017
EBRD Responses / COB 31st May 2017
RFQ submission / COB 2nd June 2017
CPU opening of the financial submissions / 6th June 2017
Contract Award
(subject to successful SLA & contract negotiations) / 12th June 2017
Contract Signature / 16th June 2017
3. Objective of the minimum requirements
The objective of this document is to obtain responses to the below Minimum Requirements checklist from potential Suppliers that offer the full services required, as mentioned in Section 1 (Introduction).
All submissions will be reviewed and evaluated by a nominated Tender Evaluation Panel (TEP) of Bank staff selected from operational units who are involved with the services to be provided.
4. Minimum Requirements Checklist
N.B. EBRD reserves the right to disqualify any Supplier that has not provided the correct evidence to support their answer:
No. / Description / Answers (YES/NO) /1 / Has your annual turnover been in excess of £6,750,000 (six million, seven hundred and fifty thousand pounds sterling) or more in each of the last three (3) years? Please submit annual accounts for the last three (3) years.
2 / Does your company have 10 or more staff dedicated to the services required, but not limited to, office furniture solutions, moves management, storage, asset leasing etc. If answered ‘YES’, please provide supporting information and short job description for each staff member.
3 / Is your company a Dealer of office furniture? If a Dealer please answer ‘YES’.
If it is a Manufacturer, or part of a larger consortium. Please answer ‘NO’
4 / Is your company bidding to provide the entire solution? If ‘entire solution’ please answer ‘YES’, if consortium please answer ‘NO’
5 / Does your company have the ability to provide Asset and Furniture Leasing? If answered ‘YES’ please provide evidence with your response.
6 / Does your company offer a computerised system that will track and monitor the movement of goods and products? If answered ‘YES’, please provide evidence with your response.
7 / Does your company offer a Moves Management service, to include pre and post move support, IT equipment decommissioning and recommissioning services? If answered ‘YES’, please send supporting information with your response.
8 / Does your company provide a Service Level Agreement (SLA) appropriate for the delivery of services presented in this document? If answered ‘YES’, please provide examples and supporting information.
9 / Does your company offer Storage facilities within the Greater London area (i.e. inner M25 boundary)? If answered ‘YES’, please state the location of these facilities.
10 / Does your company offer Furniture Upholstery and Refurbishment Services? If answered ‘YES’, please send supporting information with your response.
11 / Does your company have a partnership or relationship (minimum 3 years) with the following manufacturers?
If answered ‘YES’ please provide evidence with your response (i.e. email from the manufacturer confirming their partnership/relationship and/or contract front sheet confirming details and dates of the partnership/relationship).
Please also list and provide evidence of any other partnerships/relationships your company have with manufacturers not listed here. / Bene
Boss Design
Brunner
Connection
Knoll
Kinnarps
Orangebox
Senator
Vitra
12 / Does your company provide Advisory Services that informs current and future trends in the workplace? If answered ‘YES’, please advise how your company provides this service with your response.
13 / Does your company have a Diversity and Inclusion Policy? If answered ‘YES’, please send supporting information with your response.
14 / Does your company hold Employers Liability Insurance of £10,000,000 (ten million pounds sterling) or more? Please send a copy of the certificate(s) with your response.
15 / Does your company hold Public Liability Insurance of £10,000,000 (ten million pounds sterling) or more? Please send a copy of the certificate(s) with your response.
16 / Does your company hold All Risks Insurance of a minimum of £10,000,000 (ten million pounds sterling) or more? Please send a copy of the certificate(s) with your response.
17 / Does your company hold Professional Indemnity Insurance of £10,000,000 (ten million pounds sterling) or more? Please send a copy of the certificate(s) with your response.
18 / Has your company achieved the Quality Management Certification BS/EN/ISO 9001 or equivalent? Please send a copy of the certificate(s) with your response.
19 / Has your company achieved OHSAS 18001 certification or equivalent? Please send a copy of the certificate(s) with your response.
20 / Is your company accredited to the Furniture Industry Research Association (FIRA) or equivalent? Please send a copy of the certificate(s) with your response.
21 / Has your company achieved ISO 14001 Environmental Management Systems certification (EMS) or equivalent? Please send a copy of the certificate(s) with your response.
PUR 1703/08 Page 1 of 4
OFFICIAL USE