BECOMING A VENDOR

Becoming a Non-Private Label Vendor

Becoming a Private Label Vendor

Becoming a Non-Private Label Vendor

Step I: Connecting with the TRU/BRU Merchandising team.

If you have established a business relationship with the “R” Us Merchandising team and they have confirmed that they would like to move forward with your product, you should request the Vendor Management Request Form from the Vendor On-Boarding Team at and partner with the Buyer to ensure that the form is completed accurately and in its entirety. Please note that all documents must have the SAME legal entity name on ALL documents in order to avoid delaying the process.

If you have not established a relationship with the “R” Us Merchandising team, contact

and include the vendor name, contact, and type of product you would like to introduce to “R” Us. Please be sure to include pictures, a PowerPoint presentation, or any other visual documentation that best represents your product, as the information provided will be forwarded to the appropriate Merchandising team. If they are interested in the product, they will reach out to you for more information.

Step II: Submission of Vendor Management Request Form to the Vendor On-Boarding Team.

The Merchandising Team should return the completed Vendor Management Request Form to . The Vendor On-Boarding Team will work with their internal partners to begin the process.

Step III: Vendor On-Boarding Instructions:

The Vendor will be contacted with the Vendor On-Boarding instructions after the completed Vendor Management Request Form is received. The instructions will include the following documents:

  • Master Purchase Order Agreement – Please insert full legal entity name and return with all documents (ensure that the legal entity name is consistent across all documents).
  • Standards for Partner Conduct – for your review (no action required).
  • RGD Allowance or Financial Vendor Agreement Form – The assigned RGD rate will be provided on this form. Please sign and return. (Do not amend any fields).
  • EDI Questionnaire – must select the EDI provider that you will be working with. There are a few options from which to choose:
  • Pre-approved provider – Online registration and connectivity testing – quick turnaround
  • In House Solution or Non Pre-Approved Provider – Full EDI Testing along with connectivity testing. Turnaround depends upon vendor’s engagement
  • Hybrid Option – Registering with one of the pre-approved providers while simultaneously performing full EDI testing.
  • Insurance Certificate – Insurance Requirements are based on the product type.
  • Unless specified below, minimum liability coverage required is $5 Million.
  • The following product categories require $10 Million Liability Insurance:
  • Sporting Goods (Ex. Bicycles, Scooters, Skateboards, Swing Sets, Flotation Devices)
  • The following product categories require $15 Million Liability Insurance:
  • Furniture and Gear (Ex. Cribs, Crib Tents, Rockers, High Chairs, Sleep Wedges, Travel Systems, Strollers, Car Seats, Infant Carriers)
  • All Vendors are required to have $500,000 of Worker's Compensation coverage.
  • As required by Section 5 of the Master Purchase Order Agreement, the information below is required on the Certificate of Insurance:
  • Toys “R” US-Delaware, Inc. must be named as certificate holder and additional insured
  • Certificate holder address should read:

Toys “R” Us–Delaware, Inc/Risk Management 1 Geoffrey Way, Wayne NJ 07470

To expedite the set up process, all documents must be completed and returned to within two (2) business days. In addition, your decision on the EDI provider should be made immediately.

Overview on the process once the Merchant team has confirmed moving forward with vendor on-boarding.

PROCESS / EXPECTED DURATION
Once the Vendor On-Boarding team receives the completed Vendor Management Request Form, they will evaluate the information submitted. Once the information is evaluated, the vendor set up instructions will be sent to the Vendor. / 1 week or less
Upon receipt of the vendor on-boarding instructions email, the vendor is required to submit all signed documents within two (2) business days to / 2 business days
Vendor On-Boarding team will review the submitted documents for accuracy and compliance. / 2 business days
Vendor will receive instructions to begin EDI testing with the EDI provider they selected. EDI testing will take approximately 2 business days, or up to 2 weeks (full testing window), depending on the EDI provider and the Vendor’s engagement. / 2 days 2 weeks (full testing window)
***If all documents are received timely and accurately, the vendor on-boarding process will take approximately 30 days* to complete.

*If a quicker on-boarding is needed, please reach out to our Vendor On-Boarding Team at for details regarding the “Fast Track” program.

For more information about Becoming a Vendor please contact the Vendor On-BoardingTeam at:

Becoming a Private Brand Vendor

The information on this page will assist you in completing the paperwork necessary to become a Global Vendor in the Toys “R” Us Private Label program. The information and guidelines provided here are specific only to our prospective Private Label vendors whose vendor setup is being managed through our Toys “R” Us China Sourcing Office. If you are not working with the China Sourcing Office then you should contact your Product Development Manager for the appropriate, alternative vendor setup instructions.

Global Private Label vendors must follow the instructions below to complete the setup process.

  1. Download the following documents from Vendor Extranet:
  2. Private Label Vendor Setup Checklist
  3. Standards for Partner Conduct
  4. English
  5. Chinese
  6. Simplified Chinese
  7. Spanish
  8. Vietnamese
  9. Urdu
  10. Master Vendor Setup Form
  11. Vendor Terms and Policies changes
  12. Minimum Packaging Material Specifications
  13. Contact your China Sourcing Office contact and request the following:
  14. Global Master Purchase Order Agreement - When requesting the Global Master Purchase Order Agreement you must also provide the types of products you will sell to Toys R Us. They use this information to determine the version of the GMPOA to provide you as different lines of product require different levels of Product Liability Insurance (PLI).
  15. Global Master Allowance Form
  16. PLM Deduction Fee Authorization Form
  17. PLM Software Access Letter
  18. Documents to be returned to the Toys“R”Us China Sourcing Office
  19. Complete, sign, and return the following to your contact within the Toys“R”Us China Sourcing Office
  20. Global Master Purchase Order Agreement
  21. Master Vendor Setup Form
  22. Global Master Allowance Form
  23. PLM Deduction Fee Authorization Form
  24. Product Liability Insurance (PLI): within 60 days of signing GMPOA
  25. Provide your contact within the Toys“R”Us China Sourcing Office a copy of Product Liability Insurance meeting the minimum Toys“R”Us requirements outlined in Section 5 of the Global Master Purchase Order Agreement
  26. Read, understand, and comply with the requirements outlined in the following two documents
  27. Standards for Partner Conduct
  28. Vendor Terms and Policies
  29. Minimum Packaging Material Specifications
  30. Once the required documents are returned to the Toys “R” Us China Sourcing Office vendor numbers will be created for each market doing business with your company.You will be notified by the China Sourcing Office of these vendor numbers.
  31. Once you have been notified of your vendor number you must register within 48 hours for EasyLink`s Trade Gateway EDI service to receive Toys “R” Us Purchase Orders via EDI.EasyLink`s Trade Gateway service is the only EDI service permitted for Global Private Label vendors. Registration instructions can be found on the following webpage but can only be completed once you are notified of your vendor numbers.
  32. Register for US Vendor Extranet and setup users on systems and notifications. The directions for how to register can be found on the Welcome letter issued by the US Vendor Request representative.

Should you have any questions about the steps outlined above or the documents you are required to provide to Toys “R” Us please contact the China Sourcing Office for assistance.

Global Private Label Vendor Checklist

The following checklist summarizes the key steps and documentation to become a Global Private Label Vendor. For any questions related to this process, please contact your China Sourcing Office representative.