- Receive recommendations from Treasury Board Committee on alternative financing of capital projects
- Approve the ministries to enter into the Project Agreement with the Preferred Proponent
Treasury Board Committee /
- Approve projects to proceed using a P3 procurement
- Approve the amount of alternative financing
- Approve the PSC
- Recommend approval to Cabinet for the ministries to enter into the Project Agreement with the Preferred Proponent
Advisory Committee on Alternative Capital Financing /
- Provide recommendations to Treasury Board Committee on alternatively financed projects
- Evaluate Business Cases and proposals referred by Treasury Board Committee and provide feedback to ministries
Treasury Board Capital Planning Committee /
- Provide recommendations to Treasury Board Committee on alternatively financed projects in context of the Capital Plan
Deputy Ministers Capital Planning Committee /
- Provide recommendations to Treasury Board Capital Planning Committee on alternatively financed projects
- Make decision to proceed to a Business Case for a project with P3 potential
Ministry of Finance and Enterprise /
- Provide input into project evaluation criteria (assessment for P3 suitability)
- Participate in project evaluation at Opportunity Paper stage and provide advice related to financing and capital markets
- Participate in development of the Business Case, particularly to provide financial expertise to project team, give insight on current financial market conditions and provide insurance and risk management advice
- Participate in the evaluation process (Request for Qualifications and Request for Proposals)
- Provide input into standard business terms
- Assess and advise on contract terms relating to financing, payment terms and insurance
- Develop and implement the interest rate adjustment process
- Participate in agreement meetings with proponents
- Lead responses on financial/credit matters
- Provide discount rate used in VFM determination
- Evaluate VFM of final bids and comparison of NPV of bids
- Assist in financial close
- Provide input into VFM report
Service Delivery Ministries /
- Provide input into project evaluation criteria (assessment for P3 suitability)
- Participate in project evaluation (starting at Opportunity Paper stage)
- Lead development of, and sign off on Business Case
- Lead the project team conducting the procurement
- Develop project technical requirements
- Lead the evaluation process (Request for Qualifications and Request for Proposals)
- Provide input into standard business terms
- Engage the Fairness Auditor
- Engage required consultants (financial, process, capital markets, cost, etc.)
- Recommend Preferred Proponent (with Program Ministry) and request approval to enter into the Project Agreement
- Sign the Project Agreement (with Program Ministry)
- Lead development of VFM Report
- Maintain all project documentation, including technical, procurement, financial, approval, etc. in accordance with GOA record retention policies
- Manage project implementation
- Coordinate hand-off for operations and maintenance phase (if handled by Program Ministry or SIO)
- Lead working group if contract issues arise
Ministry of Justice /
- Provide input into project evaluation criteria (assessment for P3 suitability)
- Advise on legal implications of procurement approach
- Participate in project evaluation at Opportunity Paper stage
- Participate in development of the Business Case
- Participate in the evaluation process (Request for Qualifications and Request for Proposals)
- Provide input into standard business terms
- Lead development of the Project Agreement
- Advise on matters relating to the procurement process
- Participate in agreement and technical meetings
- Lead process to achieve commercial and financial close
- Provide input into VFM report
- Advise on Project Agreement interpretation and enforcement
- Advise on redacted Project Agreement for public posting
- Maintain all project legal documentation, including executed agreements
Supported Infrastructure Organizations (when GOA is leading the procurement) /
- Work with Program Ministry to develop program requirements
- Work with project team on project design, as required, to ensure program requirements are met
- Work with the project team to develop technical requirements
- Participate as requested on evaluation, liaison or other teams to further the procurement
- Communicate project progress as required within the SIO
- Obtain approvals required to complete the procurement
- Execute agreements required to complete the procurement
- Work with Service Delivery ministry to facilitate hand-off for operations and maintenance phase
Ministry of Treasury Board (ACFO) /
- Develop recommendation for multi-year alternative financing plan;
- Establish criteria and processes to evaluate for alternative procurement
- Review alternative procurement evaluations and lead process to provide recommendations on suitability for P3 procurement
- Develop and maintain alternative financing standards and guidelines
- Provide input into Business Case, VFM report, communications
- Participate on project team as required
- Facilitate Treasury Board Committee and ACACF approval processes
- Lead committee to establish standard business terms
Program Ministries /
- Identify program needs
- Sponsor project
- Work with ACFO on project evaluation for alternative procurement
- Liaise with SIOs (when applicable)
- Participate in Business Case development and sign off on Business Case
- Participate on project team
- Participate in the evaluation process (Request for Qualifications and Request for Proposals)
- Recommend Preferred Proponent (with Service Delivery Ministry) and request approval to enter into the Project Agreement
- Sign the Project Agreement (with Service Delivery Ministry and SIO, where appropriate)
- Lead development and execution of communications strategy
- Provide input into VFM report
- Work with Service Delivery Ministry on hand-off for operations and maintenance phase
- Participate in working group if agreement issues arise
External Consultants/Advisors
- Technical and Engineering and/or Architect /
- Assist the Service Delivery Ministries in preparing project specific documentation
- Assist in the evaluation process
- Process /
- Assist in preparing final procurement documentation
- Assist in all stages of procurement
- Assist in review of submissions
- Assist in documentation review and reporting
- Financial Consultant /
- Assist in risk identification and assessment
- Advise on financial model preparation
- Assist in the procurement
- Attend agreement meetings to address matters of a financial nature
- Contribute to development of the project agreement in matters relating to project financing and value for money
- Assess financial capacity of the respondents to the Request for Qualifications and the proponents in the Request for Proposals
- Capital Markets Advisor /
- Advise on mix of public and private financing
- Attend agreement meetings to address matters of a capital and financing market nature
- Provide input into the project agreement in matters relating to capital markets and value for money
Fairness Auditor /
- Observe the GOA’s conduct of the procurement process;
- Consider whether the GOA complied with the process set out in the procurement documents; and
- Provide advice and recommendations to the GOA regarding the fairness of the procurement process.