CWMAMAN TOWN COUNCIL
MINUTES
Page Nos.
Council Meeting 27th May 2016 4 - 7
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CWMAMAN TOWN COUNCIL
A COUNCIL MEETING of CWMAMAN TOWN COUNCIL was held at The Community Education Centre, High Street, Glanaman on Wednesday 25th May 2016.
PRESENT: Councillor D Williams (Mayor) (Presiding)
Councillors
D Williams
P Knight
K Madge
Y Evans
D Jenkins
D Wyn
P Barker
10. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors S Hussain, H Williams, A Davies and K Davison.
11. DECLARATIONS OF INTEREST
Cllr D Jenkins declared an interest as he is Deputy Leader of Carmarthenshire County Council. Cllr P Barker declared an interest in item 20 – planning.
12. MAYOR’S ANNOUNCEMENTS
The Chairman wished to thank all Councillors for their support at the Mayor’s hand over. He extended an invitation to his Civic Service on Sunday 3rd July 2016 at 2.30 pm at Christ Church in Garnant.
The Mayor provided a report on the Mayor’s appeal for the provision of an X-ray machine. Resloved to request all Councils in the area to consider a donation and/or an event to raise money for the fund. It was further resolved to organise a Mayor’s fun run on the 10th September together with a Golf tournament and a concert in All Saints Church.
13. POLICE REPORT
The Council received an overview of recent crimes committed within Cwmaman area. It was reported that there has been a spate of thefts of caravans in the Ammanford area. The Police are providing support and advice to caravan owners. There has also been vandalism to bridge at Parc Golwg yr Aman. The next PACT meeting will convene next Wednesday at 7 pm in Ysgol y Bedol.
14. QUESTIONS FROM MEMBERS OF THE PUBLIC
A question was received received asking it would be possible to have designated donation boxes placed at locations in the community.
15. MEN’S SHEDS
Mr Eirwyn Able reported on the following matters:
There are currently 24 members.
New equipment is in place which needs to have more space around the machinery.
Members expressed concern that the Men’s Sheds Group are developing the equipment at the Community Hall without consulting the Council properly. Resolved that an urgent meeting is held with the group to discuss issues as addressed at the meeting in particular the scale of equipment purchased, the safe layout of the equipment and any insurance liabilities.
16. VERIFICATION AND CONFIRMATION OF MINUTES
RESOLVED – that the following minutes of the Town Council (prints of which having been previously circulated to members) be taken as read, and the same are hereby verified, received and confirmed respectively.
Page Nos.
Cwmaman Town Council
17. MATTERS ARISING FROM MINUTES
· Minute no. 244
· Cllr D Jenkins confirmed that he is progressing with this matter.
· Minute no. 245
· A meeting was held with the Sport’s Officer to discuss….
· Minute 246
· The Clerk requested that letters of support are provided to support the grant applications to Betws windfarm.
· Minute no. 247
· Rob Venus reported on a recent meeting with BBNP.
· Minute no. 249
· One further groundwork volunteer has been appointed on a 2 days per week.
· Minute no. 250 – Asset Transfer equipment
· Cllr D Jenkins reported that he is progressing this matter with the Executive Board and CMT meetings. The Clerk reported on a meeting held earlier in the day with officers of the County Council with regard to the transfer of the Community Centre. It was noted that there may be scope for equipment to be acquired from the closure.
· Minute no. 254
· A meeting of the Community Centre sub-committee will be held on the 31st May 2016.
· Minute no. 255
· A meeting of the Community Development sub-committee will convene on the 7th June.
· Minute no. 257
· Rob Venus reported that there is progress being made with the bid. A meeting has also been held with the Railway Society to discuss the potential relocation of the society to the community centre. Members expressed the need for the Railway society to comply with the terms of the lease at the Signal Box, in particular the repairing covenant. Resolved to request that officers to also consider any grants that may be available.
· Minute no. 283
· Members reported that the delegates for the One Voice Wales conference has changed from Cllr D Jenkins and Rob Venus to Cllr D Wyn and Cllr Y Evans.
· Minute no. 262
· It was confirmed that there has not been a meeting organised with the Youth Council. Members expressed concern that no progress had been made.
· Minute no. 266
· Rob Venus reported that he hopes to tie up with the fuel co-operative as organised by the Black Mountain Centre.
· Minute. No 269
· It was reported that the funding bid for the defibrillator has been fully successful with money being transferred to our account. Resolved to organise a debrilliator …
18. COMMUNITY DEVELOPMENT OFFICER’S (CDO) REPORT
The CDO provided an overview of his previously circulated report:
Centre Refurbishment – CAT 2
It was reported that the funding under the CAT2 scheme relies on a transfer to a 3rd sector organsisation. Members were requested to consider what assets the Council would be willing to transfer to the Amanwy Development Trust in order to capitalise on the fund. Resolved that the Council is in principle happy to consider the transfer of its building assets to Amanwy Development Trust should there be a bid submitted under the CAT 2 scheme.
PI Cymru
Rob Venus provided an overview on the potential for the location of Raspberry Pi micro computers as a digital library at the community centre. This will be linked to local schools and colleges. Resolved to approve the principle of the CDO continuing in developing the project.
Carnival Committee
The CDO reported that he is concerned that it appears there has not been any applications for the various consents in order for the carnival to proceed. This was noted with concern. Resolved to instruct the Clerk and the CDO to meet with the carnival and events committee.
Mental Health Consultation
The CDO provided a report on recent consultation with the Director of mental health at Hywel DDa.
Minute no. 276 – Speed cushions
It was reported that there have been remedial works completed to the speed cushion at Raven square and they are on going.
19. VERIFICATION AND CONFIRMATION OF MINUTES
RESOLVED – that the following minutes of the Town Council (prints of which having been previously circulated to members) be taken as read, and the same are hereby verified, received and confirmed respectively.
Page Nos.
Cwmaman Town Council Annual Meeting 20th May 1-3
20. STATUTORY AND STANDING COMMITTEES
The council RESOLVED to appoint councillors to the following standing committees: ~
Monthly Council Meeting
· Report on Income
· Report on Expenditure
· Bank Reconciliation
Planning and Environment Committee
Chairman: Cllr K Davison
Vice Chairman: Cllr P Knight
Members: All Councillors
Finance Committee
· Report on expenditure against budget
· Grants.
· Setting a budget & precept
Chairman: Cllr D Williams
Vice Chairman: Cllr E Jenkins
Members: All Councillors
Risk Management and Audit Committee – Bi-annually
· Audit of procedures and accounts
· Asset Register
· Risk Management
Chairman: Cllr A Davies
Vice Chairman: Cllr P Knight
Members: The Mayor
Deputy Mayor
Chair of Planning and Environment
Chair of Finance
Cllr D Jenkins
Cllr D Wyn
Community Centre – Bi-monthly
Budget allocated to committee
Authority to decide within the budget and terms of reference.
Chairman: Cllr D Jenkins
Vice Chairman: Cllr K Davison
Members: The Mayor Cllr Kevin Madge
Cllr P Knight
Community Development Committee– Monthly
The following members have authority to monitor the work of the CDO.
To approve payments within a set budget
To approve decisions within the policy agreed by the council.
Chairman: Mayor Cllr K Madge
Vice Chairman: Cllr P Barker
Members: Cllr D Jenkins, Cllr E Jenkins, Cllr S Hussain
Personnel Committee
Chairman: The Mayor Cllr K Madge
Vice Chairman: Cllr D Jenkins
Members: Cllrs P Barker, D Williams, M Walker, D Wyn,
P Knight and Y Evans.
Appeals Committee
Chairman: Cllr P Barker
Members: All members
Parks & Environment Committee – to convene same day as Finance
· Projects budget and maintenance budget
· Deciding on projects
· Maintenance programme
· Site meeting
Chairman: Cllr P Barker
Vice Chairman: Cllr Y Evans
Resolved to email the council to decide whether Councillors to sit on the
Finance or Parks and Environment. Further resolved that there shall be an open policy for substitution of members.
21. REPRESENTATION ON OUTSIDE BODIES
RESOLVED that the council would nominate the following councillors to represent the council on outside bodies: Further resolved to write to Amman Valley Leagues of Friends stating that Cllr P Barker is their new representative.
School Governors: Cllr K Davison
Carmarthenshire Tourist Association: Cllr Y Evans
Cllr D Wyn
Brecon Beacons National Park: Cllr D Williams
Cllr D Wyn
Cwmamman Blind Society: Cllr H Williams
Cllr Y Evans
Meals on Wheels: Cllr P Knight
Cllr K Madge
Cllr M Walker
Cllr N Jerrett
Cllr Y Evans
Cllr D Wyn
Aman Group of Local Councils: Cllr D Williams
Cllr Y Evans
Cwmamman Youth Council: Mayor
Deputy Mayor
+ 3 other members
Ammanford Talking Newspapers: Cllr Y Evans
Cllr K Davison
Cllr D Jenkins
Ammanford Dementia Carers Association: Cllr N Jerrett
Cllr D Jenkins
Cllr E Jenkins
One Voice Wales: Cllr D Williams
Cllr D Wyn
Cllr S Hussain
Cllr N Jerrett
AV Hospital League of Friends: Cllr K Madge
Cllr D Jenkins
Cllr P Barker
Tots Ty Ni Family Centre: Cllr P Baker
Sports & Community Association: The Mayor
Deputy Mayor
Carnival Committee: All councillors
22. MUGA
Resolved to try and negotiate with the Caretaker, or alternatively with Amman United or the Bowls Club to organise someone to close the MUGA each evening.
23. COUNCILLOR D JENKINS
Councillor Jenkins left the meeting at 9.50 pm.
24. FINANCIAL ASSISTANCE
It was resolved to offer the following organisations a donation in accordance with its powers under Section 137 of the LGA 1972, which in the opinion of the Council is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure:
No accounts included
CAB – Resolved to – request accounts
Girl Guides – Resolved to – request accounts
Accounts included
Clwb Godre’r Mynydd Ddu - £200.00
25. PLANNING APPLICATIONS
The Council received a report on the following planning applications:
(Councillor P Barker declared an interest in planning no. 33760 and left the room whilst this was being discussed.)
Applications
33721 Construction of one replacement domestic garage and minor alterations at 10 Folland Road, Glanaman. Mr P Flinders.
33760 Change of use from Children’s nursery (D1) to dwelling (C3) and Church Hall (D1) at 35 Cwmaman Road, Garnant. B & C Harper.
Consents
None received.
Refusals
None received.
Appeals
None received.
b) Planning Applications dealt with under the Clerk’s delegated powers – to note the council’s response in respect of the following planning applications:
None received.
26. OUTSIDE BODIES
Councillor K Madge reported on a recent meeting of the League of Friends. An even will be scheduled on the 25th June to celebrate the 80th anniversary of the hospital.
27. CARNIVAL COMMITTEE
Cllr K Madge gave a verbal report on progress on the organisation of the Cwmaman Carnival. It will be held on 20th June at with the procession commencing at 12.30pm from Grenig Square with the school joining the procession on Glanaman Square.
28. INSURANCE
Resolved to proceed with AON Insurance.
29. ONE VOICE WALES
Resolved that Councillors K Madge, D Williams and the Clerk attend the One Voice Wales Larger Council Conference on the 6th July.
30. CODE OF CONDUCT TRAINING
Resolved to email all councillors regarding the availability of training.
31. CWMAMAN PARK LIGHTING
Resolved to refer the matter to the Finance Committee.
32. LOST CHEQUE BOOK
The Clerk informed the Council that he had somehow lost the chequebook.
33. MATTERS FOR INFORMATION AND CORRESPONDENCE
The Council received and noted the following correspondence:
CYC Coordinator / Unable to attend meetingCentenary Fields / Programme of events
Carmarthenshire County Council / Update on Asset Transfer
European Geo Parks / Magazine
Travis Perkins / Notice of Credit Account Number
Family Centre / Tidy Tuesday programme
Carmarthenshire County Council / Light replaced at bowling green
Glanamdram / Poster of event “Last Tango in Cwmamman” on Thursday 2-9th June.
Meeting Concluded at 8.20 pm
Signed ...... Date ......
Mayor
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