EASTERN WYOMING COLLEGE (EWC)
REQUEST FOR PROPOSAL (RFP) FORM
STANDING SEAM METAL ROOFS REPLACEMENT PROJECT
TO: Eastern Wyoming College
Attn: Mr. Clyde Woods
Director for Procurement and Contracts
3200 West C Street
Torrington, WY 82240
PROJECT: STANDING SEAM METAL ROOFS REPLACEMENT PROJECT
BID LOCATION: Eastern Wyoming College
Business Office
Room T236
3200 West C Street
Torrington, WY 82240
BID DATE: Tuesday, January 7, 2014
BID TIME: 2:00 PM Local Area Time
Proposer’s Name: ______
Address: ______
City/State/Zip: ______
Phone: ______
E-mail: ______
Contractor acknowledges receipt of the following Addenda: _____; _____; _____; _____
Do you claim preference as a Wyoming Resident Contractor, complying with provisions in Wyoming Statutes 16-6-101 through 16-6-107?
____ Yes - ____No Wyoming Residency Certificate Number:______
Copy of Contractor’s Wyoming Residency Certificate enclosed: _____ Yes - _____ No
Does your proposal include completion of the project within the time frame specified?______
Does your proposal include all published addenda for this project?______
The Bid Bond shall be enclosed
The Contractor having examined the Contract Documents, the site of the proposed Work, Drawings and Specifications, together with all Addenda thereto, and being familiar with all of the conditions surrounding the construction of the proposed Project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, supplies and to construct the Project in accordance with the Contract Documents, at the prices stated below.
Contractor hereby agrees to commence work on the date specified in the “Notice to Proceed” and Substantially Complete the Project as stipulated in the Contract Documents.
PROPOSAL FOR THE STANDING SEAM METAL ROOFS REPLACEMENT PROJECT AS SPECIFIED—
BASE PROPOSAL ______AND NO/100
Written form
BASE PROPOSAL $______
Numerical form
Bidder understands that the Owner reserves the right to reject any or all bids and/or Alternates and to waive informalities in the bidding process.
Bidder agrees that base bid and Alternate Prices shall be good and may not be withdrawn for a period of 30 calendar days after bid review by EWC.
Upon receipt of written Notice of Intent to Award a Contract, Bidder will deliver all required documents outlined in this Project Manual within 10 days and execute a formal Contract.
The Bid Security attached, in the stipulated sum, is to become the property of the Owner, in the event that the contract is not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.
The Bidder will substantially complete the Project by: Friday, May 30, 2014
"As representative of this company, I agree to the terms listed in the RFP specifications and documents and will complete the project for the sum(s) listed":
Signed______Date______
Printed name______
Approved by Eastern Wyoming College:
Signed ______Date______
Ron Laher, Vice President for Administrative Services
EWC STANDING SEAM METAL ROOFS REPLACEMENT PROJECT
Eastern Wyoming College will receive sealed proposals for the EWC STANDING SEAM METAL ROOFS REPLACEMENT PROJECT. Sealed proposals should be delivered to Mr. Clyde Woods, Director for Procurement and Contracts, Eastern Wyoming College, 3200 West C Street, Torrington, Wyoming 82240. No faxed or emailed proposals will be accepted.
Project Description:
The scope of work is generally defined as follows –
1. Remove all damaged standing seam metal roofing from the Fine Arts North Wing, the Fine Arts South Lobby Area and the Student Center Sunroom;
2. Dispose of material in accordance with local laws;
3. Replace with new standing seam metal roofing in the appropriate colors;
4. All work shall be accomplished in a workmanship-like manner.
Proposal Opening:
Proposals will be received until 2:00 PM, local area time, Tuesday January 7, 2014 in the Eastern Wyoming College Business Office, Room T236, located in the Tebbet Classroom Building. Proposals will be opened and recorded at 2:05 PM, that same day, in the Dolores Kaufman Boardroom, Room T274, located in the Tebbet Classroom Building.
Mandatory Site Visit:
Contractors are responsible for field verification of all measurements and site conditions. Interested contractors MUST attend a site inspection meeting conducted by Mr. Keith Jarvis, Director for Physical Plant. You may contact Mr. Jarvis at 307-532-8255 or by email at , to schedule a meeting.
Project Start Date:
Work for the EWC STANDING SEAM METAL ROOFS REPLACEMENT PROJECT shall commence no earlier than May 12, 2014.
Project Completion Date:
The project must be completed by May 30, 2014.
Request for Proposal (RFP) Documents:
Copies of the plans, specifications, and RFP documents may be obtained without fee or deposit from Mr. Keith Jarvis, Director, Physical Plant (307) 532-8255 or Mr. Clyde Woods, Director for Procurement and Contracts, (307) 532-8359.
Clarification and Interpretation of RFP Documents:
For questions regarding clarification or interpretation of the RFP documents please contact Mr. Clyde Woods, (307) 532-8359 or or Mr. Keith Jarvis, Director, Physical Plant, phone (307) 532-8255 or .
Project Site Access:
Access to the site will be provided between 8:00 AM and 4:00 PM, local area time, to verify field measurements. Appointments are required and may be scheduled by contacting Mr. Keith Jarvis as indicated above.
Bid Security:
For total bids in excess of $15,000.00, bid security in the amount of five percent (5%) of the base bid will be required in the form of a Bid Bond payable to Eastern Wyoming College. Security will be returned to unsuccessful bidders. The bid security will be retained by the college as liquidated damages if the successful bidder refuses or fails to enter into a contract within ten (10) days after same is let to him, or fails at the time of contract execution to furnish all post-bid submittals including bonds covering the faithful performance of the contract and payment of all obligations arising hereunder.
Addenda:
Each bidder shall verify prior to submitting a bid that the bidder has received all addenda issued, and the bidder will acknowledge their receipt on the bid form. Addenda will be delivered to all who are known by the Project Manager to have received bidding documents.
Submission of Bids:
Bids will be submitted on the bid form shown on pages one and two of this document. Bids will be signed by the prime bidder. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state of incorporation and the signature of an officer of the corporation or person authorized to bind the corporation in the matter. The name of the person signing will be typed or printed below the signature. Any type of erasure, alteration, or change on the bid form must be initialed by the person signing the bid.
Bid forms, and any other documents required to be submitted with the bid will be enclosed in a sealed, opaque envelope and will be clearly marked as follows:
"EWC LANCER HALL ROOF REPLACEMENT PROJECT"
"Bidder's name, address, and phone number"
Bids may be mailed, delivered by courier, or delivered in person. No emailed, phone or faxed bids will be accepted. Late bids will be returned unopened to the bidder.
Modification or Withdrawal of Bids:
Bids which modify any of the provisions of the bidding or contract documents will not be considered. A bid that is in the possession of the college may be altered by letter or fax bearing the name and signature of the person authorized for bidding, provided it is received prior to the bid opening time. The letter or fax should not reveal the bid price, but should indicate the addition, subtraction, or alteration of the bid. The modification will be attached to the sealed bid for review at the bid opening. A bid in the possession of the college may be withdrawn at any time prior to the bid opening. After the bid opening, bids may not be modified, withdrawn, or canceled until 30 days after acted upon by EWC.
Consideration of Bids:
Eastern Wyoming College reserves the right to reject any and all bids, waive any informality, and is not bound by the lowest bid, but the bid determined by the College Board of Trustees to be in the best interest of the College. Submission of a bid constitutes agreement to these terms.
The college reserves the right to reject as incomplete, any bid not containing the following information—
1. Bid submission form
2. A copy of the contractor’s Wyoming Resident Contractor Certificate
3. Acknowledgment of addenda (if any)
4. Base and alternate bids (if any)
5. Signature and company information
6. Signed and notarized Non-Collusive Affidavit
7. Signed Certificate of Non-Discrimination
8. List of Subcontractors
6. Bid security with Power of Attorney
Tax Exempt Status:
As a political subdivision of the State of Wyoming, Eastern Wyoming College is exempt from the direct payment of Wyoming sales and use taxes. However, contractors are potentially subject to sales and use taxes when purchasing materials for this project. Sales and use taxes paid by the contractor shall be included within the bid price and shall not be billed separately to the College as an addition to the bid price. Eastern Wyoming College, by this document, offers no advice on the taxable status of a bidder. Each bidder must determine the taxes to which it is subject.
Resident Contractors Preference:
Per Wyoming Statute 16-6-102(a), a preference of up to five percent (5%) of the total bid price will be applied to a resident contractor's bid as compared to a non-resident contractor's bid.
Per Wyoming Statutes 16-6-106 and 16-6-107, "preference is hereby given to materials, supplies, agricultural products, equipment, machinery and provisions produced, manufactured, supplied or grown in Wyoming, quality being equal to articles offered by the competitors outside of the state."
Non -Discrimination Statement:
Eastern Wyoming College prohibits discrimination against its customers, employees, contractors/bidders and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, where all or part of an individual’s income is derived from any public assistance program. Inquiries concerning Title-II, Title-VI, Title VII, and Section 504, may be directed to Mr. Stuart Nelson, Director of Human Resources, 307-532-8330. Inquiries concerning Title IX may be directed to Dr. Rex Cogdill, Vice President for Student Services, 307-532-8257. Both may be reached at Eastern Wyoming College, 3200 West C Street, Torrington, WY 82240. Alternatively you may contact the Wyoming Department of Education, Office for Civil Rights Coordinator, 2nd Floor, Hathaway Building, Cheyenne, WY 82002-0050, or 307-777-6218.
Performance Bond:
Per Wyoming Statute 16-6-112, should the contract price exceed seven thousand five hundred dollars ($7,500.00), the successful bidder must provide a Performance Bond and a Materials and Labor Payment Bond equal to fifty percent (50%) of the amount of the bid with the Request for Proposal form.
Liability Insurance/Unemployment and Worker's Compensation Insurance:
The successful bidder must provide proof of liability insurance and completed operations coverage at a minimum level of one million dollars ($1,000,000.00) per occurrence naming Eastern Wyoming College as an additional insured.
The successful bidder must provide Certificates of good standing from the Wyoming Department of Workforce Services for Unemployment Insurance and Workers’ Compensation Insurance.
Drug, Alcohol, and Tobacco Policy:
Eastern Wyoming College prohibits the use of drugs and alcohol anywhere on the campus. Smoking is prohibited inside any building and permitted only in designated areas.
Award of Bid and Pre-Construction Conference:
Eastern Wyoming College reserves the right to award contract of base and alternate (if any) on an individual basis; however base and alternate (if any) will not be awarded to different contractors.
A pre-construction conference will be held after award of bids and prior to the start of any demolition or construction. The contractor must provide a definite schedule of work for the project.
The successful bidder will be required to comply with terms and conditions of the bidding instructions, plans, specifications, and contractor’s bid document (RFP submission form). All parties should understand that the terms and specifications contained in these bidding instructions are binding and become a part of the future agreement.
Termination of Contract and Correction of Work:
If the contractor defaults or persistently fails or neglects to carry out the work in accordance with the contract specifications, the college may, after seven (7) days written notice to the contractor, make good such deficiencies and may deduct the cost thereof from final payment due the contractor; or, may terminate the contract and take possession of the site and all materials, equipment, tools, etc, owned by the contractor and finish the work by whatever method the college deems expedient.
The contractor will promptly correct any work rejected by the college as defective or failing to conform to the contract specifications, at any time prior to final payment to the contractor.
Progress Payments:
If the contract price exceeds seven thousand five hundred dollars ($7,500.00), then ten percent (10%) of each progress payment shall be withheld by the college as construction retainage. The retainage will be released to the successful bidder forty-one (41) days after the first date of publication that the project is substantially complete. The contractor is responsible for notifying the Project Manager when the work is substantially complete. Per Wyoming Statute 16-6-704, if the total contract price exceeds twenty five thousands dollars ($25,000.00), the contractor may require the retainage to be paid into an interest bearing account.
Building Permit:
The City of Torrington may require a building permit; therefore, the bid should include the cost of a building permit, if applicable.
Legal Compliance:
The contractor shall comply with all applicable federal, state, and local laws. Note this project is NOT federally funded.
End of Section
CERTIFICATE OF NON-DISCRIMINATION
This form shall be completed and submitted with the Request for Proposal Form.
PROJECT: EWC Standing Seam Metal Roofs Replacement Project
Torrington, Wyoming
The Bidder hereby certifies that all persons employed by their firm, their affiliates, and subsidiaries of holding companies are treated equally by their firm without regard to or because of race, religion, ancestry, national origin or sex as required by Federal and State anti-discrimination laws. The Bidder further certifies and agrees that it will deal with subcontractors, bidders or vendors without regard to or because of race, religion, ancestry, national origin or sex. Violation of their certification may constitute a material breach of contract upon which the Owner may determine to cancel, terminate or suspend the contract.