/ 2010 Board Meeting
January 11, 2010 Board Meeting Minutes
Meeting Date: 1/11/2010 8:30 p.m.
Present
Yes
No
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No
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No
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No / Attendees:
Kathy Peascoe, PMP
Michael Wharton, PMP
Dana Helton, PMP
Marsha Thompson, PMP
Bruce Bunce , PMP
Rochelle Cook, PMP
Dan Giles, PMP
Jim Jackson, PMP
Vitrina Patrick, PMP
Mitchell Smith, PMP
Lindsay Fernandez
Sean Brady, PMP
Raymond Isler
Chris Kopchik, PMP
Aparna Bhan
Liz Golding, PMP
Terri Leedy / Title
President
President Elect
Director of Communications
Director of Communications Elect
Director of Professional Development
Director of Professional Development Elect
Director of Executive Outreach
Director of Finance
Director of Finance Elect
Director of Membership
Director of Membership Elect
Director of Programs
Director of Programs Elect
Director of Technology
Director of Technology Elect
Secretary
Secretary Elect
Item / Action/Status / Facilitator / Assigned To / Due Date
Welcome / Introductions / Introductions – Tell the person stiting to your left your Name, your Role, One thing about yourself that we wouldn’t necessarily know about you / All / 1/11/10
Motion / New Board Member Confirmation
Marsha Thompson was confirmed as the Director of Communications Elect by a show of hands. It was unanimous by a all those present at the meeting. She joined the meeting after the vote took place. / Kathy / 1/11/10
Motion / Change in Date and time of Board Meetings
(Date/Time/How will be voted on electronically or decided at the Strategic Planning meeting). / Chris / 1/11/10
Finance / Financial Report for 2009
The 2009 financial report was presented by Jim. It was a very good view of the year and the first time such an analysis had been presented. The Board will need to make some hard decisions at the Strategic Planning meeting on how we will operated during 2010 since the operating costs are running so high on a monthly basis. We need todevelop a realistic budget for 2010 and manage to it. / Jim Jackson / Vitrina Patrick / 1/11/10
Website Demonstration / Web site Board Member login
Registration reports from the web site
Web Content – who is responsible?
Email Communications
Productive Team Site information needs to be moved over to SharePoint. Diane consolidated folders. PROTEON has capability to do same with SharePoint. Second Phase. / Chris Kopchik / Aparna Bhan / 1/31/10
Transition Plans / Meetings should be complete.
Many directors had little or no transition with their predecessors. This highlights the need to have better handbook procedures and checklists. Please call Kathy or Michael if you have problems for whichyou need guidance or direction. / Kathy Peascoe / 1/11/10
Executive Outreach / EO Survey Results
Request for Volunteers
Transition Meeting
Dave Cullinan resigned his position as Director of Executive Outreach. / Dan Giles / 1/31/10
Professional Development / Spring PMP Prep Class
Bruce provided an update on the dates for the PMP Prep Class and that it will be held on the campus of Wake Forest University. / Bruce Bunce / 1/11/10
Closing / Adjourned – 9:40 pm / Kathy Peascoe / 1/11/10
Parking Lot for Stragetic Planning Meeting:
What contracts we have in place: - what commitments we have (if any)
- what we have, collectively, from a documentation perspective
Operations Manual
Policies and Procedure Sample document provided
End of Year Member Survey results
Operations Manual / Policies and Procedure Manual
New Chapter By-Laws

2 0 1 0

A / T / T / E / N / D / A / N / C / E
J / F / M / A / M / J / A / S / O / N
Peascoe / Y
Wharton
Helton / Y
Bunce / Y
Cook / Y
Giles
Jackson / Y
Patrick / Y
Smith / Y
Fernandez
Leedy
Golding
Thompson / Y
Bhan / Y
Kopchik / Y
Isler
Brady / Y