DDS
PROJECT INITIATION REQUEST
______July 2004
TO BE COMPLETED BY DDS REQUESTER:
1. Project Name: Request Date: Project Number:
2. Summary:
Describe what the project will accomplish in one to three short paragraphs.
3. Business Project Manager/Sponsor:
Name, phone, and email of the business project sponsor and project manager.
Business Sponsor:
Business Project Manager:
Technical Project Manager (TBA):
4. Need:
The agency needs to do this project because…..
Describe relevant history. Why it needs to be done? What is the business problem/opportunity that needs to be addressed? State/Fed mandates?
5. Benefit/Impact:
Describe how the project will benefit the agency’s clientele, the agency, and the state?
Describe results, such as, personnel savings, new or improved service, reallocation of resources, operational or technology efficiencies, etc.? Describe negative impact of not implementing the project (ex. Mandates not met, required services not provided)
6. Objectives:
Clearly identify objectives the project will accomplish (ex. Track corrective actions for quality review, standardize personal planning process, and automate individual billing).
7. Key Project Deliverables:
Identify the key deliverables for each objective (ex. Web-based tracking system, automated individual planning system, individual budget/billing system).
8. Scope:
Describe the scope of the project and what it entails.
Also describe what is not in the scope, i.e., cannot/should not be addressed at this time.
9. High-level Project Workplan:
Describe the project workplan including major steps to accomplish objective, deliverables or milestones, and Estimated completion dates.
Please use the following table format to list this information.
Major Steps / Deliverables/Milestones / Completion Date10. Describe any time constraints or dependencies on/for this project?
11. Costs and Funding:
Describe known costs and funding to accomplish project.
12. Is there an obvious return on investment or cost savings?
If so, describe and indicate quantities.
13. Issues:
Describe any significant legislative, security, privacy, functional, operational, fiscal, or technological constraints.
14. Is this project a predecessor (building block) /successor (complement) to another other projects?
If so, describe.
15. Are there known options/alternatives to doing this project?
16. Organization (Excluding IT resources):
Identify project resources or groups necessary to support this project.
Also, project the percentage of time required by them on the project.
17. Are business resources available to work on the project?
Who? Percentage of time?
18. Do they have the expertise/knowledge today? Describe any training requirements?
19. Miscellaneous Notes:
Provide any other relevant information
TO BE COMPLETED BY IT STAFF:
After meeting with requestor(s), review and append any/all items above:
20. Recommended IT Solution
Describe potential IT solutions or alternatives to the project. Specify whether the solution involves software purchase, custom development or modification/enhancement of existing applications or reports. Also list any known hardware requirements and/or changes.
Recommendations should be high-level design only.
21. IT Architecture Issues:
Are you aware of any IT architectural issues?
22. Are IT resources available?
Who? Percentage of time?
23. Do they have the expertise/knowledge today?
Describe any training requirements?
24. Estimated IT person days to complete and possible start date (any dependencies?)
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