2017-2018

AFTER SCHOOL PROGRAM

Newberry County Family YMCA

8220 Jollystreet Road, PO Box 662 – Newberry, SC 29108

Main Office 803-276-9936 Childcare Director 803-537-5065

our free mobile app is available in your app store – Newberry YMCA

Registration fee $25.00

WEEKLY RATES:

Member $55.00 Non Member $80.00 Living Hope $45.00

  • There will be no daily rate for afterschool.
  • Children must be a member of the Newberry County Family YMCA to get the member rate.
  • If you are interested in making your child a member of the YMCA, and take advantage of all the activities at the YMCA, there is a joiner’s fee that will be waived when you register and a monthly draft of $18.00 for a Youth Membership or you have the option to pay for an entire year for $216.00. Becoming a member will save you a significant amount in summer camp fees. Family memberships are also available.

SCHOOL HOLIDAYS AND SPECIAL CIRCMUSTANCES

  • If there is a school holiday or teacher workday we will offer all day care. There will be no additional cost for this. Parents will be required to provide lunch for their child.
  • Afterschool care will begin on August 14, 2017, we will offer full day care on the 14, 15, and 16 and begin pick up on the 17th (the first day of school). The charge for this week will be $75.00 for members and $100.00 for non members.
  • We will offer full day camp services over the Christmas and New Year holiday season as well as spring break. Parents will be required to provide lunch for their child. The charge for these weeks will be $75.00 for members and $100.00 for non members.
  • Field trips may be scheduled during the above mentioned weeks. The cost of the field trip will be the responsibility of the parent.

FINANCIAL ASSISTANCE

  • The YMCA does not want to turn anyone away for the inability to pay. We offer partial scholarships for those who are in need of financial assistance. The completed scholarship form and paperwork requested are due no later than August 4, 2017 for scholarship consideration.
  • For those individuals receiving scholarships fees must be kept current or scholarships will be revoked.

PAYMENT DUE DATE

Payments will be due on Wednesday by 6:15 pm for the following week, anything received after 6:15 will be considered late. We ask you make your payment at this time so we have time to adjust snacks and staff. All payments must be completed prior to you child attending after school. We do not allow drop ins. No exceptions. We are only accepting 75 children per week, if you have not paid by Wednesday or made arrangements for a late payment your child’s spot may be given to those on the waiting list.

PAYMENTS

Newberry Y offers two ways of making payments for summer camp. The first is using the child care envelopes located in the child care room in front of the safe. Please fill out the envelope completely, including the week you are making payment for. If you prefer to pay by credit card, please fill out the attached credit card information sheet. Once your credit card information is in our membership software it is encrypted for your safety. If you choose to pay by credit card you can fill out a sheet giving the Y permission to draft your account weekly on the date payment is due, or you can fill out an envelope each week noting to debit your card. NO PAYMENTS CREDIT, CASH OR CHECK WILL BE ACCEPTED AT THE FRONT DESK.

LATE PAYMENTS

If payment is not received by Wednesday, a $10 late fee will be added to your balance due. If your payment is more than two weeks late, your child’s space in afterschool may be forfeited. As well as any financial aid.

REGISTRATION

Registration forms must be filled out in its entirety regardless of previous camp attendance. Registration fee must accompany form to hold your child’s spot. We have a limited number of spots available for afterschool. If we are full you will be notified and your deposits will be returned. Forms and deposits should be turned in using the YMCA child care envelope. You can find these at the front desk or in the child care room.

PICK UP

All children must be picked up by 6:00 PM and signed out. There will be a $10.00 late fee for any child left after 6:00 PM. Children left after 6:00 PM will be moved into childwatch.

CLOTHING AND BOOKBAGS

Be sure your child is familiar with personal items and can identify them in case of loss. LABEL EVERYTHING including swim suits, towels, lunch boxes, etc. All clothing should be appropriate for outdoor play.

SNACKS

The YMCA provides one healthy snack after school which follows the HEPA (Healthy Eating & Physical Activity) standards provided by the National YMCA. Snacks and lunches for participants will be healthy offerings of fruits, vegetables, and whole grains. The Y will also always make water available to the participants throughout the day. All fruit and vegetable servings will be at least a ½ cup serving. Please do not send money for snacks or drinks from the machines, because we are focusing on healthy eating, the children will not be allowed to buy snacks or drinks from the vending machines.

PHYSICAL ACTIVITY

In following our HEPA standards, participants will be required to participate in physical activity. We will provide at least 60 minutes of moderate to vigorous activity throughout the day. This means we will get their heart rates up and they will be sweating. We will be outside for physical activity the majority of the time, weather permitting.

HOMEWORK

Your child is given a specific amount of time for homework assignments. We cannot guarantee that all homework will be finished during afterschool. Our schedule consists of other activities that foster healthy lifestyles. If your child has a need for extra help with homework in specific areas please inform our staff so that we can provide assistance.

LOST AND FOUND

The lost and found should be checked weekly. We cannot be responsible for items that are left more than one week.

ILLNESSES

Please do not send your child to after school if he/she is ill. We are concerned for the health and welfare of each child, therefore we require sick children to be picked up as soon as possible in the event they become ill during the day. Any major or life threatening injury or accident that may occur during scheduled camp hours will be handled in the following manner:

  1. 911 will be called immediately.
  2. Parent/Guardian will be called.
  3. Based upon the professional decision of the EMT unit, the child may be transported to the closest medical facility for immediate care, or the EMT may advise the parent/guardian or camp staff as to how to treat or care for the child.

NO CHILD, FOR ANY REASON, WILL BE TRANSPORTED IN A STAFF MEMBER’S CAR WITHOUT A WRITTEN STATEMENT FROM THE PARENTS AND APPROVAL BY THE DIRECTOR OF CHILDCARE.

PRECRIPTION MEDICATION

All prescription medication must be in a prescription bottle with the child’s name and the name of the medication.
TRANSPORTATION

Whenever your camper is riding in a YMCA vehicle, the following guidelines should be followed at all times:

  • No standing in the seats for any reason.
  • There is no food or drink (especially candy) on the YMCA vehicles.
  • There should be no screaming or yelling at any time.
  • No body parts should be outside of the vehicle.
BEHAVIOR MANAGEMENT

It is our goal to provide a healthy, safe and secure environment for all after school participants. The YMCA teaches the core values of caring, honesty, respect and responsibility. Children who attend the program are expected to follow the behavior guidelines and to interact appropriately in a group setting.

Behavior Guidelines

  • People are responsible for their actions
  • We respect each other and the environment.
  • Honesty will be the basis for all relationships and interactions.
  • We will care for ourselves and those around us.

When a childr does not follow the behavior guidelines, we will take the following steps:

  1. Staff will redirect the child to a more appropriate behavior.
  2. The childr will be reminded of the behavior guidelines and after school rules, and a discussion will take place. The camper will be asked to refrain from participating in any activities for no longer than ten minutes.
  3. If the behavior persists, a parent will be notified of the problem.
  4. If a child’s behavior at any time threatens the immediate safety of that child, other children, or staff, the parent may be notified and expected to pick the child up immediately.
  5. If the problem persists and the child continues to disrupt the after school program, the YMCA reserves the right to suspend the child from the program. Expulsion from the program will be considered in extreme situations.

The following behaviors are not acceptable and may result in the immediate suspension of a child for the remainder of the current day and the next day.

  • Endangering the health and safety of children and/or staff.
  • Stealing or damaging the YMCA or other’s personal property.
  • Leaving the after school program without permission.
  • Continually disrupting the program.
  • Refusing to follow the behavior guidelines or afterschool rules.
  • Using profanity, vulgarity, or obscenity frequently.
  • Acting in a lewd manner.
  • Fighting of any kind.

If any of these behaviors persist, staff may suspend the child a second time before expulsion.

We do not allow any electronic devices to be used during after school. Please leave all cell phones, tablets, I-pods, and game systems at home. We will not be responsible for lost or stolen items.

Please keep a copy of this paper for reference during the school year. Return the last three pages for registration. If you would like a copy of your sign up forms, please ask a staff member to assist you.

2017-2018

AFTER SCHOOL PROGRAM

Newberry County Family YMCA

8220 Jollystreet Road, PO Box 662 – Newberry, SC 29108

Main Office 803-276-9936 Childcare Director 803-537-5065

our free mobile app is available in your app store – Newberry YMCA

PARENTAL AGREEMENT

I have read the above rules, policy and procedures and I agree to them. (A copy of this form will be returned to you for your records.)

Child/Children’s Names: ______

Please Print

Parents Signature: ______Date: ______

Staff: ______Date: ______

2017-2018

AFTER SCHOOL PROGRAM

Newberry County Family YMCA

8220 Jollystreet Road, PO Box 662 – Newberry, SC 29108

Main Office 803-276-9936 Childcare Director 803-537-5065

our free mobile app is available in your app store – Newberry YMCA

Member______Non-member______Living Hope member ______

CHILD’S NAME AGE CONTACT PHONE

ADDRESS ZIP BIRTH DATE

CHILD’S CURRENT SCHOOL GRADE(next year) ______

EMAIL ADDRESS______

(required – receipts will only be e-mailed)

MOTHER’S NAME EMPLOYER

MOTHER’S BUSINESS PHONE MOTHER’S CELL

FATHER’S NAME EMPLOYER

FATHER’S BUSINESS PHONE FATHER’S CELL

Please list two emergency contacts.

EMERGENCY CONTACT PHONE

EMERGENCY CONTACT PHONE

1. Can your child swim? YES / NO

2. Date of last tetanus booster:______

3. Will your child need to be administered prescription medication while at after school? YES NO All prescription medication must be in a properly labeled bottle.

4. In the event that your camper is stung by a bee or other insect, may we administer the recommended dosage of “over the counter” Children’s Benadryl? YES NO

5. Does your child have any physical, emotional or other special conditions or limitations which we should be aware of or that require special attention? YES NO If yes, please explain:

6. Please describe any current health conditions requiring medication, treatment, or special restrictions or considerations while at after school. ______

______

______

PHYSICIAN/INSURANCE INFORMATION

Medical Insurance Carrier: Policy #:

Name of Doctor: Doctor’s Phone #:

I, , hereby give permission to the staff of the Newberry County Family YMCA to seek medical treatment (private physician or hospital) or surgical care for my child should an emergency arise. It is understood that a conscientious effort will be made to locate me or my spouse before any action will be taken, but if it is not possible to locate us, this expense will be accepted by us.

Pick-Up Form

Please list the individuals that have your permission to pick up your child. If anyone other than the listed people will

be picking up your child, it is your responsibility to contact the YMCA in person to add to the list.

1. Relation: Phone:______

2. Relation: Phone:______

3. Relation: Phone:______

4. Relation: Phone:______

5. Relation: Phone:______

6. Relation: Phone:______

Code word for pick-up______

I, , authorize the above listed people to pick up my child

(Parent or Guardian)

, from the YMCA after school.

Child’s name

Signature ______Date ______