CSE 1 –Information/Intelligence sharing

Information Report from External Agency or Organisation to Essex Police

PART 1 DETAILS OF PERSON COMPLETING THIS REPOT
Name:
Agency:
Address:
Telephone:
Date Completed:
PART 2 SUBJECT’S DETAILS
Family name:
First name:
Middle name:
Alternative name(s):
Date of birth:
Address:
Parent/Guardian
Ethnicity (See Code)
Schools/Education establishments/ Year
Health Worker
Are Parent (s)/ Guardian aware of the report?

Looked after status

Lives with family, no experience of care / Young person is looked after: foster family
Lives with family members, previous experience of care / Young person is looked after: residential unit
Care Leaver / Young person is in Secure Accommodation
Unknown / Section 20 -Voluntary
Section 38 -Interim Care Order
Section 31 -Care Order

Basis of concerns regarding sexual exploitation

Disclosure of exploitation / Going missing
Incident or suspected incident of sexual exploitation / Breakdown in communication with carers
Concerns about relationship with older male/female / Unexplained money or items
Alcohol/drug use / Changed behaviour
Peers involved in prostitution / Preventative work
Other (please state below

Experience of violence in past

Domestic Abuse / Physical violence from family
Sexual Abuse / Violent towards others
Physical violence from boyfriend/girlfriend / Peers are violent
Unknown
PART 3 DETAILS OF CASE/ INCIDENT/ INTELLIGENCE
(Please include source of information, names, nicknames, ages, descriptions, vehicle details, addresses, activities, locations, events seen or reported.
PART 4 DETAILS OF AGENCY INVOLVEMENT (either involved in the case or with whom this information has been shared with).
Name / Agency and Address / Telephone Number
Referrer’s Name :
Signature
Date:

Please email completed form to: per protocol

Code - Ethnicity

CODE / DESCRIPTION
W1 / British
W2 / Irish
W9 / Any other white background
M1 / White and Black Caribbean
M2 / White and Black African
M3 / White and Asian
M9 / Any other mixed background
A1 / Indian
A2 / Pakistani
A3 / Bangladeshi
A9 / Any other Asian background
B1 / Caribbean
B2 / African
B9 / Any other black background
01 / Chinese
09 / Any other ethnic background

Guidance to Agencies/Organisations providing information in respect of Sexual Exploitation

Authorities under which information is shared

•The county wide ‘Essex Trust Charter’ is the overarching information sharing agreement under which all information sharing agreements across the county are based.

•Information shared in respect of a risk to children will be shared under the SET Safeguarding children information sharing guidelines and the Caldicott Guidance

•Information shared in respect of a risk to vulnerable adults will be shared under the auspices of the SET Safeguarding Vulnerable Adults Guidance

•The manner in which information can be disclosed takes into account the following:.

  • To meet the policing purpose of protecting life and property; preserving order; preventing the commission of offences; bringing offenders to justice, or fulfilling a duty or responsibility arising from common law or statute.
  • The Data Protection Act 1998 (the processing of personal information).
  • The Human Rights Act 1998, Articles 2 and 3 and 8 for the rights of life, to be free from torture and the right to have a private life without suffering violence.
  • Race Relations Amendment Act 2000
  • Section 115 Crime and Disorders Act 1998
  • Section 120 Learning and Skills Act 2000
  • Section 325 Criminal Justice Act 2003 (Duty to co-operate)
  • Sections 39 & 39a Police Act 1996 (Code of Practice on the Management of Police Information)

What information can be shared?

Any information which may relate to sexual exploitation of a child or vulnerable adult can and should be shared.

This may be clearly significant in nature; e.g. the name of a suspected abuser or victim, or the make, colour and registration number of a vehicle used by a suspected abuser.

In some cases the significance or clarity of the information may be less clear; e.g. a child reporting they have seen a potential victim getting into a blue car on their way home from school or a pattern of unexplained behaviour.

What if the source of the information does not want their details disclosed to the police?

If the source is another professional or third sector worker who has obtained this information as part of their role, they should not be considered as a confidential source and their details should be disclosed. Any information about risk posed by disclosure of this information should be included on the information sharing form. The police will then be in a position to make an informed judgement on risk and further contact.

If the source is not a professional and does not wish their details to be passed to the police this can be respected in the majority of cases.

However the originating agency / organisation MUST keep details of the source and record on the information sharing form where that information can be found and any reference number. In some cases there will need to be discussions with the originating organisation about risks to the source if their details are not disclosed and further information may be required to judge any risk to the source of the information.

How do I send the information to the police?

Partner Agencies sending the information

1.Need to ensure that they have secure e-mail addresses e.g .gsi/.pnn /.nhs.net

OR

2.Send the document password protected and then telephone the CSE triage Team with the password.

What will the police do with the information?

•The police will enter the information onto their intelligence database under the category of ‘Sexual Exploitation’.

•They will review the new information against all previously held intelligence relating to sexual exploitation and also against any specific references contained within the information document.

•If this new information provides sufficient intelligence to allow a further oversight of information held and additional investigation this will be referred to the most appropriate department for continuing investigation.

•Information on the police database will be securely held in accordance with the Management of Police Information Act (MoPI) and will be disposed of under timescales and procedures agreed under the auspices of the Act.

Will the police pass the information to other agencies?

If the information or development of the information shows a defined risk to a child or vulnerable adult, the police will make a safeguarding referral to the relevant Local Authority in the usual way. The LA will then be responsible for safeguarding in accordance with the guidance relating to safeguarding children and vulnerable adults.

If the information or development of the information shows a potential criminal offence may have been committed, information will be shared with the most appropriate agencies.

This may include on a case by case basis organisations such as: UK Human Trafficking Agency, CEOP, another police force, any Local Authority where the adult or child resides, Health agencies, the Salvation Army (for human trafficking), the Missing People charity and others who may be able to provide additional information or assist in a specific investigation.

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