Mountain Pacific Association of Colleges & Employers
Conference Call Board Meeting
April 14, 2011
Call to order: Tarbox – 2:00 pm
Present: James Tarbox, Patty Bishop, Glen Fowler, Daphne Felker, Julia Hing, Young Kwak, Melissa Mackie, Sarah Raymond, Rebecca Lupp, Molly Gaudreau, Ignacio Gallardo, Kim Martin, Doug Rice
Absent: Kevin Turco, Margaret Paulin
Ex Officio: Deborah Dobbs
Minutes of the Feb 2011 Conference Call Board Meeting – J. Tarbox in K. Turco’s absence
MOTION MADE, SECONDED to pass the minutes from the February conference call as presented.
PASSED
Action Item Review from Last Board Conference Call – D. Dobbs
D. Dobbs read through the Action Item list from February. All resolved.
Past President’s Report – G. Fowler
Glen read the proposed amendment to the policy Manual for folks either transferred out of the membership region for MPACE and/or not supported by their organization for continued membership. Discussion followed. Wording is as follows:
Proposed amendment to 11.1.6 and 11.3.5, as stated:
11.1.6 Honorary Life Membership
Ø Candidates who are not “member representatives” can be considered if they have moved outside of the MPACE region.
11.3.5 Outstanding Service Award
Ø Candidates who are not “member representatives” can be considered if they have moved outside of the MPACE region, or their employer/school does not support their participation in MPACE.
MOTION MADE, SECONDED (Fowler, Hing) to amend the policy manual as presented above.
PASSED
ACTION ITEM: K. Turco will make the changes to the policy manual
President-Elect Report – J. Tarbox in Margaret Paulin’s absence
Discussion was heard on the ACE group party at the upcoming NACE. The event was described, the pros and cons discussed. Margaret would like a $2,000 line item.
ACTION ITEM: M. Paulin will have this amount but will proceed with caution with the other ACE presidents
Treasury Report – P.Bishop
The financials were presented and reviewed by the Board. Patty asked for more input regarding next year’s budget. The pros and cons of charging for Regional events was discussed; an all-system webinar as well as several Open Houses are in the works.
ACTION ITEM: Board members with budget items will get their thoughts on next year to Patty by June 1.
Budget Update from President – Regional ACE at NACE Conference
James reviewed the recent Board approval to support the Regional ACE effort to have a Regional event at NACE with a budget of $2,000. The following points were reviewed per the conference meeting agenda:
o The NACE 2011 conference: Board members at NACE 2011 & supporting the ACE’s event
o Add line item to 2011 – 2012 Budget for $2,000
Regional Directors Report – J. Hing for the Regional Directors
An overview of the upcoming Regional events was given. The possibility of expanding the use or webinars or filming someone’s presentation & putting it in the ToolBox was discussed. No action was taken.
Communications Report – I. Gallardo
Twitter Feed on the web site front page: Ignacio asked whether the group would like the Twitter feed on the front of the website. It could look cool and showcase our discussion on Friday mornings. Dobbs mentioned that we had space where the Flying Caps photo is located. The group was OK with trying that
ACTION ITEM: Ignacio will get that up and running
Vista Newsletter: the new format is in good hands with Ignacio working on the enewsletter formatting. It looks great! ACTION ITEM: Board members with articles for the VISTA need to get them to Ignacio by May 15.
Year Round Sponsorships – D. Dobbs
Dobbs reminded everyone that we initiated the full-year sponsorship with last year’s conference. The top sponsors get their logos on the collateral for our webinars. Since that can only mean logo presentation somewhere, everywhere possible without being tacky, Dobbs mentioned putting a new name on each webinar. Northrop Grumman should be on the next webinar. After that comes Enterprise. One of our sponsors will be showcased as well in the VISTA. This time we could showcase Enterprise there.
ACTION ITEM: Regional Directors involved with the next Webinar will use the Northrop Grumman Logo.
President’s Report – J. Tarbox
James went over some of the parking lot issues from the last call and asked members coming to the Transition meeting to find and bring their Cover Story from last year. Further schedule and agenda will be coming. Plans are being finalized with Margaret.
Review of Action Items – D. Dobbs
Dobbs read the list of action items generated on this phone call
Adjourn 2:10 pm
MOTION MADE, SECONDED (Kwak, Mackie) to adjourn the meeting
PASSED
______
ACTION ITEMS
Past President’s Report - Policy Manual Update
K. Turco will update Policy Manual with Glen Fowler’s Proposed Amendments above.
President Elect’s Report
M. Paulin will have a $2,000 line item amount for the NACE reception but will proceed with caution
Treasury Report
Board members with budget items will get their thoughts on their area budget to Patty by June 1
Communications Report
I. Gallardo will get the Twitter feed up on the front page of the website
Board members will get their potential articles for the VISTA to Ignacio Gallardo by May 15
Year-Round Sponsorships
Regional Directors involved with the next Webinar will use the Northrop Grumman logo on the opening page
______
MOTIONS PASSED
Motion to approve the minutes from February Conference Call. Passed
Motion to amend the policy manual to include the two amendments above. Passed
Motion to adjourn meeting. Passed
3