WJ Booster Club AgendaOctober 14, 2015, 7:00 PM
Welcome and Introductions – Melissa Keller
o Handouts
§ Agenda
§ Treasurer's Report
§ Membership Forms
o Circulate
§ Sign-in Sheet
§ Monthly Meeting snack sign up
· The Pitch presentation by the editors
Reports
¨ President’s report – Melissa Keller – we will table the funding guidelines discussion until November.
¨ Administration – Terry Heintze – Assistant Principal, liaison between school and Booster Club. He is responsible for making sure that we have coverage for concessions. He coordinated with all sports and clubs to volunteer and they get reimbursed. Review all of the funding requests that come to the Booster Club from everyone. He vets them to make sure that they are appropriate and have gone through proper channels. He works closely with President on any other pending business.
¨ Athletic Director – Tom Rogers- Fundraisers that have done well – oversee the entire athletic program, both financially and scheduling. His big goal is promote fundraising to meet make up the difference in his budget. He has expectation of all his coaches to have fundraisers.
¨ Treasurer – Dave Phelps – unable to attend meeting. Melissa – July to October - $6900, $14000 from store and membership. $114 from mulch sale. Banners - $3800 for banners. Graduation - $1550. $25,418 – Total Income - $33???? – expenses…. Get the update from Melissa.
¨ Membership – Tiia Karlin – Get clubs and sports to increase their members.
¨ Stadium Sponsors, banners – Melissa Keller – we need to someone to take on banner sales. It’s mostly a spring job.
¨ Sports Commissioner Coordinator – Cheryl Lopez Liaison between athletic teams and Booster Club – communicate with parents commissioners of each team. She promotes membership and advocates for them to request Booster funds. Want to see active participation with the Booster club.
¨ Concessions – Laura Hessler and Sylvia Putnum – Inspection guy on first night of opening, they passed with a 100% yahoo. Over $8000 for past two months – equipment wise – will soon need to be replaced for next year. One of the challenges, Laura will be stepping back and they need two more volunteers to help out. Busiest time of year due to football. Mainly the indoor stand for the next couple of months – need someone to do finances, banking, ordering the food and going to pick up the food from Costco and creating Sign-Up Genius. If you know someone who is new to the school, preferably a 9th or 10th grader – think of somebody. Ways to be divided up by month or sport or whatever is easiest.
¨ School Store – Marcella Broocke – Her last year – the store is manned by parent volunteers that alternate throughout the day. Any purchases made go right back to Boosters. They’ve sold about $9,000 so far.
Old Business
§ Funding Guidelines
v Review and vote on championship awards – will postpone until the November meeting.
New Business
¨ Funding Requests
o $1600, Model UN
o $5200, Baseball & Softball
o $4500, Ice Hockey
o $3743.50, Athletics (football helmets)
Important dates:
Homecoming Game, Friday, Oct 16th
Homecoming Dance, Saturday, Oct. 17th
Next meeting: Wednesday, November 11th, 7:00PM
First Funding Request
1) The Pitch – Wendy Borelli – Pitch Advisor, Editors-in-chiefs – Three of them – first issue came out last week. Every single student is spending 5-10 hours a week in the production of it. They print eight issues - $1200 to print for student body of 2200. They do their own fundraising – ads, rose sales, candy gram sales and…. Still need extra help. They need $6000- which is half of their operating costs. Brought subscription forms and ad contracts for our review. – they need to put in an official funding request.
Motion -
2) Forensics - $150 – Karen, a parent. Competitive academic team. Different speaking categories – this will cover the cost of the database. Long standing amount that has been requested of the Boosters Club. Karen will do a blast for membership. They helped with the mulch and book sale. Motion – Karen Young – First – approve the $150. Second –Tom Rogers – Passed.
3) Mock Trial – Two teams at WJ teams – Schwartz and Miller teams. The county gives them a case book that emulates a real court case. They use the affadavits given to build a case and they set up a defense plan. $400, we are the only school that has two teams. They don’t make cuts, six lawyers and six witnesses. Silvie Putnam - $400 – first Cheryl lopenz- second – passed.
4) Model UN - $1600 – Two officers presenting to Boosters. Model UN – helps with people’s speaking skills and learning about what is going on in the world. They need $ for their annual conference – Johns Hopkins Conference – great learning experience modeled after the UN’s actual procedures. This amount is covering the original registration fees for this conference. They provide their own transportation and they will do their own fundraising. They have also helped with mulch and book sale as well.
Motion – First – Karen Young - $1600, Second –Sylvie - passed
5) Baseball & Softball - $5200- what he is requesting is at both Whitman and BCC. They requesting a cage for the small gym due to weather conditions. $2700 parts and $2500 for installation – want to put up at end of small gym. Getting the kids a lot more swings no matter the weather. They are large participants in mulch sale and book sale.
Motion – First – Tom approved based up country approving installation. Second – Cheryl - passed. Contingent.
6) Ice Hockey - $4500 – Hockey and crew are now called Community Organizations. These two sports are not county-sanctioned sports. $35500 – total. Breakdown is included in funding request. Each player supplies their own gear - $1350-$1900. Annual team fees total is $3000 per person. Coaches accept minimal compensation, help with Booster fundraisers and concessions. They have a new JV team with no cuts. 2nd highest academic record in MD, 95% of them have a GPa 3.5 or higher. Donate time to special needs. MJ cluster skate with feeder schools to help make upcoming kids welcome. Friday night hockey games – a lot of fun. Churchill are their competitors – They’ve had a JV team sicne they started and our JV team is new. Concession stands, mulch sale, book sale, booster club membership. 12.7% of budget for registration fees.
First – laura second, Sylvie – first – passed.
7) Football Helmets - $3743.50 – Tom’s request was the cost that was not budgeted for the reconditioning of the helmets. This year they had to get new face masks and chin straps to keep up with guidelines – this was brought up to him after the fact, which is why he is asking. They deliver about 20% of the mulch. The reconditioning is done by oustdie company and they tell us what it will cost.
First – Michael Cohen – Ken Hurdle – second –passed.