IT Governance Executive Committee Meeting Minutes

July 19, 2017

2:00 – 3:00 p.m.

(UEC Boardroom)

MINUTES

Attendees: Gerard Au,Cesar Caballero, Rueyling Chuang on behalf of Terry Ballman,Anthony De La Loza (Guest), Greg Dove (Guest), Kirsty Fleming, Doug Freer, Brian Haynes, Ian Jacobs, Todd Jennings, TatianaKarmanova, Rafik Mohamed, David Nimri, Prince Ogidikpe (ASI),Jim O’Linger, Larry Rose, Sam Sudhakar, Javier Torner (Guest),Felix Zuniga

  1. Approval of Minutes from the MayMeetingS. McMahan
  • Minutes were approved as written.
  1. Current IT Issues on Campus
  2. Todd Jennings shared an issue he encountered on CSUApply. He stated that after it went live they realized several of their programs were not showing up.
  • Ian Jacobs asked about application deadlines and about the ability to apply. He stated that is not really clear on the website that we are an impacted campus and are no longer accepting undergraduates. Sam will bring this up to Rachel Beech and will talk to ITAC group about the issue.
  1. Discussion ItemsS. Sudhakar
  • Information Security Audit Exit Report-Greg Dove, Office of Audit and Advisory Services

Sam Sudhakar shared a brief background of the audit. Greg Dove from OAAS presented information on the five findings from last year. Finding 1- Information Security Oversight and finding 5- User Access Privileges are both in progress and Finding 2- Information Security Governance, finding 3- Web Application Development, and Desktop Security Management are all closed [Refer to distributed report for details].

Greg stated that overall everything is going well and that the two findings that are still in progress are almost closed. Kirsty Fleming asked about centralization and there was a short discussion amongst the Executive Committee.

  • Coursematch Presentation- Rueyling Chuang shared a presentation about the Coursematch system and its details and goals [refer to presentation]. Rueyling shared that it has CSU fully online course and is a cross campus enrollment program. The Executive Committee provided feedback regarding the program including that it might only work for large classes.
  • E-mail Listserv Policy Review- Sam provided the committee a brief overview of the MAPs distributed [PeopleMobile Application Software and Portal/Mobile Application Software].
  • Mobile Application Development Strategy-Additionally Sam presented a brief overview of the mobile application strategy. He asked the executive committee to voice any objections to the move to mobile. No objections were raised.
  1. Subcommittee ReportsS. Sudhakar
  2. Subcommittee reports distributed in packets.
  1. AnnouncementsAll
  • None

Meeting Adjourned 3:01 p.m.

Next Meeting Date:9/28/2017