AMR HOA POLICY 113COMPOSITION AND CONDUCT OF COMMITTEES POLICY

Adopted 3/17/2013 , Revised 5/20/17 Adopted ______

The following procedures have been adopted by Angler Mountain Ranch Homeowners Association at a regular meeting of the Executive Board or Annual Meeting.

Purpose:

  • To ensure Committee members work together effectively and amicably to fulfill the goals of the committee.
  • To ensure Committees represent all types of residents and varying perspectives. To meet this goal, Committees should be composedof:
  • Full-time (primary)residents
  • Seasonal residents, who are here for 1 month or longer at least once during mostyears
  • Weekenders, who are here for short periods, usually less than 1 month at atime
  • Individuals who are known to have varying perspectives of the Committee topic, if applicable

1.Community-wide CommitteeComposition

Committee members will be selected by the Executive Board. Members may be asked to serve or may volunteer.

The Executive Board will attempt to select Committee members that meet the composition described below.

The Board should make an effort to include varying perspectives of the topic which the Committee will be addressing.

Committees established for the entire AMR community will be composed of between 5 and 10 members to include at least:

  • 1 member from the ExecutiveBoard
  • 1 member from Single Family Homesneighborhood
  • 1 member from Cabinsneighborhood
  • 1 member from Townhomesneighborhood

The members should represent all types of members as follows, distributed among neighborhoods:

  • Full-timeresidents
  • Seasonalresidents
  • Weekendresidents

2.Neighborhood CommitteeComposition

Committee members will be selected by the neighborhood Board of Directors. Members may be asked to serve or may volunteer.

The Board should make an effort to include varying perspectives of the topic which the committee will be addressing.

Where possible, a combination of full-time residents, seasonal residents and weekend residents will be included.

CommitteeRoles

One Committee member will be selected to serve in the role of Chair and is responsible to run the Committee and the Committee meetings.

One Committee member will be selected to serve in the role of Secretary and is responsible for producing minutes.

Code of Conduct for all HOA Business andCommittees

Add the following language to each Committee charter, or attach this document to each Committee charter and include by reference:

  • The AMR “Policy Regarding Conduct of Meetings” shall apply to all verbal communication among Committee members, whether in person or remote, or written, such as emails and text messages. The policy states “Personal attacks, whether physical or verbal, and offensive language will not be tolerated. Courteous behavior ismandatory.”
  • If a member is accused of violating the Member Conduct code above, the respective Board (community wide or neighborhood) will hold a hearing where the accused member may be heard. If the Board determines that the code has been violated, the Board may restrict the member’s participation in thatcommittee.

Voting

Prior to meeting with their associated board and presenting a recommendation, all Committee members should vote. Minimally the vote results will be presented to the Board. Recommendations to the respective Board will be in writing and will include an anonymous vote tally on each recommendation and the rationale for each vote, including rationale for any dissenting votes.

A unanimous vote is favorable, but not necessary.

The Vote is non-binding. The associated board will consider the recommendations and information provided by the Committee when making any associated decisions.

Documentation

To ensure committee communication, minutes of each committee meeting will be created by the Secretary of the Committee and shall be distributed in writing within 72 hours to all Committee members. Committee members may recommend modifications to the documentation or approve it in its entirety. The minutes shall be a unanimous consensus of all committee members. Such documentation shall be maintained and made accessible to all affected AMR owners.

Other in-person, phone, email or other communication with members of the Committee concerning Committee matters shall be documented by the participants and shall be shared with all Committee members via email within 3 days of such communication.

Angler Mountain Ranch Homeowners Association

By:------

This Composition and Conduct of Committees Policywas adoptedbytheBoardofDirectorsonthe_dayof ,20_,

effectivethedayof,20_,andisattestedtobytheSecretaryofAngler

Mountain Ranch Homeowners Association.

Secretary