Center for Insect Science Purchasing Procedures

Contacts:Teresa Kudrna, 621-9310, ,

LSS 227, Fax: 621-2590

Khuyen Huynh, Accountant, Arizona Research Labs, 626-3720,, Gould Simpson Room 1007

How to Buy Goods and Services:

1. AZ Buyways/ShopCatalogs—The list of vendors with contracted prices can be found at: Scroll down to the bottom of the page to see all vendors. Email your order to Teresa to place for you. This is the easiest and least expensive way to purchase.

2) Purchasing card (PCard)—A PCard form MUST be completed for all Non-Buyways vendors. Complete the PCard Form at:

Click on ARL Research Purchasing Form. Complete the blue fields and send electronically or bring/fax to Teresa.

It requires your signature at the bottom under “Authorized By”. Teresa will place your order for you from this form. Teresa has a departmental PCard that you can borrow to shop at local vendors also. A PCard form must be filled out as usual. If an item is a chemical, check the box on left side of the PCard form. This will allow you to avoid paying AZ state sales tax.

3) Buying from UA Bookstore—Computers and software can be purchased on campus (at a discount) at the UA Bookstore C.A.T.S. (Computing and Technology Store). They are located in the basement of the Student Union. Using the departmental PCard is recommended. If the PCard is not available and you wish to purchase from the Bookstore, a Service Billing Form must be filled out and signed by ARL Business office. Teresa can start the form for you.

Keep in mind:

  • The address for all orders is: CIS, 1007 E. Lowell Street, Rm 227, Tucson, AZ 85721
  • Office supplies should be ordered on Buyways online through Office Depot, Staples or OfficeMax due to cost savings, unless the item is a specialty item or not available at the above vendors.
  • Turn in all packing slips to Teresa.
  • If possible, refrain from purchasing an item yourself and then requesting reimbursement.
  • The ARL Business Manager, Khuyen Huynh, provides final approval for all CIS purchases. If Teresa is unavailable to answer your questions, please contact her.