FOTA BOARD MEETING MINUTES

February 6, 2009

Members Present:

Renee Moyer, Sara-Jane Crowley, Tim Finlan, Betsy Burgos, Emily Pugh

Elena Vizvary, Barbara Ingram-Rice, Ric Carrasco,Andres Builes,

Teresa Pinder, Karen Howell,Debbie Misrahi, Lakeisha Boykin,

Susan Skees –Hermes, Carol Gwin, Cathy Peirce, Pam Levin

Guest Present: David Clark

Topic / Assessment/Discussion / Recommendation/Action / Responsible Party / Target Date
Meeting called to order at 8:40 and reviewed Rules of the Day. / We are going green
All reports posted on FOTA website. / Follow these rules throughout today’s meeting / EB members / 2/6/09
Minutes from 1/14/09 board meeting / Read and Approved, no corrections / Move to accept
2nd
Motion Carries / R. Moyer
E.Vizvary
B. Burgos / 2/6/09
Service Pin Awards / FOTA Service Awards for July2007- June 2008. These volunteers either resigned from their position or their term was completed. / Awards and Recognition Chair: Betsy Burgos
FOTA Past- President:
Pam Shaffner
Regional Reps:
Alice Krauss - Northeast
John Duffy - Southeast
Susan Skees-Hermes – Central East
John Duffy - Southeast
LCC for 2008 spring FOTA Conference:
Carol Gwin
Renee Moyer
Emily Pugh
Sanctioning Program,
CE Reviewers:
Cathy Peirce
Pam Shaffner
Elizabeth Theirs / S.J Crowley
Kathy Torberntsson Memorial Gift / How will FOTA honor her? / Motion: Individual funds donated for Kathy before Feb 13th will be matched by FOTA
2nd
Motion Carries
-FOTA Appreciation award presented to her daughter Ingrid, who is a Pre-OT student at UF.
-Digital Scrapbook will be presented at annual business meeting
Hard copy of scrapbook will be sent to family / E. Vizvary
A. Builes
B. Burgos / 2/13/09
2/7/09
Reports / All reports tabled as written and posted on FOTA website / All accepted as reviewed by committee chairs with discussion following
-Motion: Eliminate list serve, it is underused
2nd
Motion Carries
-Motion: Eliminate combined membership dues and conference registration fees
2nd
Motion Carries / EB members
E. Vizvary
C. Peirce
E. Vizvary
B. Burgos / 2/6/09
Treasurer’s Report / Profit and Loss Statement Reviewed / Discussion ensued and focus for next year’s
budget discussed / T. Finlan
Art Thread Presentation / Power Point presentation of program presented to EB / How will it help FOTA monetarily?
Tabled until fundraising discussions later today. / Jay Klein
Rob Rothchild
AOTA Conference 2010 in Orlando
AOTA 2010 Conference ramifications / Teleconference with Frank Gainer from AOTA with discussion led by
R. Carrasco
Cannot hold state conf 120 days prior or after AOTA conference.
Our FOTA charter requires annual business meeting during each fiscal yr / Convention dates:
Apr 29 – May 2, 2010
Location: New Hilton and Convention Center
Planning for 900 speakers 600 educational sessions 350+ posters
Expectations for LCC:
Volunteer Needs:
125 -175 during 4 day period
Needs: scanners, bagging expo purchases, registration
F. Gainer liaison to LCC
FOTA will receive $10,000 plus free expo table top space
Possible options:
-Annual meeting via webinar with mandatories offered
-One day seminar with one speaker
-More ideas to follow by new conference convener / Frank Gainer, AOTA
R. Carrasco
FOTA 2009 Conference Update / CE signage can be done by all member of EB
Scavenger Hunt
Registration process / Instructions provided
Discussion of game ensued, EB can sign
Procedure reviewed / B. Burgos
R. Carrasco
All EB
Sweet Tomatoes Fundraiser / In 2008, $233 raised in SouthBay, Broward and Orlando / Requires volunteer to chair this in 2009 / S.J. Crowley
B. Ingram-Rice
Digitizing FOTA documents / AOTA is going green. FOTA has gone green. Can access Focus, many documents for the EB on the board resources page / Agreement to continue to post on the board resource of the FOTA website and eliminate paperdocuments. / All EB / 2/6/09
PayPal Upgrade / Merchant acct and gateway from Member clicks to PayPal for membership dues / No cost involved and allows for recurring payments. To be updated after conference / B. Ingram-Rice / 2/9/09
Fundraising
- Art Thread
-Boxwood
-Amazon
-Institute presenters to offer one day workshops / -Strategic plan states consumer involvement with FOTA.
-Can we fundraise from courses taken by OT’s for CEU’s
-Can we receive commissions from products purchased by our clients?
Excellent money maker for FOTA - 60/40 split
Good money maker, being underutilized
Consider a full day speaker to travel in their local area and present one day courses, percentage of fees going to FOTA.
Been tried by AOTA and was unsuccessful / Schedule a follow up meeting or conference call with Art Thread
NSU students are required to do a service project, maybe they can oversee Boxwood?
Scheduled email to send out to all FOTA members several times/yr to place orders to Amazon by accessing through the FOTA website first.
Discussion tabled. / T. Finlan to coordinate
B. Burgos and
B. Ingram-Rice in attendance
C. Peirce
B. Ingram-Rice
B. Burgos / 2/9/09
2/2009
Policy and Procedures
FOTA Administrative Assistant / New accountant to be secured
Reviewed:
-Confidentiality and Security Agreement
-Privacy Policy
FOTA must develop a Conflict of Interest Policy, reviewed one from North Carolina.
Call put out to EB to brainstorm duties for AA, these discussed
Salary – 15, 000 or less
Will never become an Executive Director / Continue to work on this and will put together an email with an online motion forthcoming
Tasks reviewed and document amended
Hire date after fiscal year or later.
Email additional thoughts and duties / T. Finlan
Officers
E. Pugh
E. Pugh / 6/30/09
POP by 6/30/09
2/13/09
Gnome Hunt / EB will all have buttons designating them as Gnomes
-Grand Prize: one year FOTA membership / Instructions for “hunt” reviewed / All EB / FOTA Conf
FOTA Marketing / Should we solicit for a volunteer to chair?
We are doing more than we think:
-Business cards
-Special Issue Focus
-Skype phone duty
-Dynamic Website / Re-address after Debbie Misrahi becomes more familiar with her role as Member Concerns Chair. / D. Misrahi
Appointments / New appointment / Anne Hill as SIS Chair of Developmental Disabilities / SJ Crowley
Meeting Adjourned at 3:25 pm / SJ Crowley
Meeting Reconvened at 3:31 pm / SJ Crowley
FOCUS Report / Teleconference for committee report / Report tabled as written and posted on FOTA website / T. Feddern-Bekcan
Mentoring / Discussion initiated / To be implemented when a chair has been designated. Further discussion to be continued via email / Within the year
Meeting Adjourned at 4:00 PM / SJ Crowley