PREPARATION OF the annual progress reports FOR 9th AND 10TH TRANCHE DEVELOPMENT ACCOUNT projects
Project managers are strongly encouraged to follow this outline when preparing annual progress reports on Development Account projects.Progress reports for 9th and 10th tranche projects must be submitted to the DA-PMT by January 31st 2017 and are required for all 9th and 10th tranche projects that have been allotted prior to 1 July 2016.
Main uses of annual progress reports include the following:
For Implementing Entities
· Support good management by providing regular, timely and relevant information on the project’s achievements;
· Provide a tool for DA Focal Points and the senior management of implementing entities to review and assess progress made in the project’s implementation and provide guidance in case of risks and/or challenges encountered;
For the Development Account Programme Management Team (DA-PMT)
· Support the DA Programme Manager in reporting to Member States on the progress made in the implementation of the projects;
· Provide a tool for the DA-PMT to liaise with implementing entities on the review and assessment of progress made on ongoing projects.
Project title
DA project code
Executing entity
Reporting period / mm/yy - mm/yy
Implementation rate / Please use the percentage calculated on page 5
Important issues / Please highlight important issues requiring the attention of the Development Account Programme Management Team
1. Summary of achievements to date
This section should be no longer than three paragraphs and should provide a concise and effective narrative of the key accomplishments of the project to date. It should not repeat information already provided (for instance, information presented in the project document) but should highlight results, potential impact and any relevant achievement related to the project’s implementation (including unexpected results, both positive and negative).
This section will be used for the DA website (http://www.un.org/esa/devaccount/), hence project managers are encouraged to include links to websites that may represent useful references. For projects in initial stages, it is understood that only limited results might have been achieved at the time of reporting.
2. Review of performance indicators and activities
The purpose of this section is to understand how the project is actually performing against its intended accomplishments. This should be done through the verification of the indicators of achievement that were developed in the project document, both quantitative and qualitative, as well as through an assessment of the implemented activities (see tables below).
Project managers are encouraged to make sure that this review includes all Expected Accomplishments (EAs) and activities, as per the approved project document, and state whether the activities have been completed or are still being implemented.
Table 1 – Review of Performance Indicators
Expected Accomplishment / Indicator of achievement at the start of the project (T0) / Indicator of achievement at the time period when the project is being reviewed (T1)[1] / CommentsEA1 / Please provide the baseline, or value of the indicator at the start of the project, if available / Please provide an estimate or actual value of the indicator for the time period considered / Please elaborate on the progress made on achieving the EA so far
EA2
Table 2 – Review of Activities and status
Activities / Activity status / CommentPlease list all activities as per project document
A1.1 / □ Cancelled
□ Delayed
---
□ Not yet started
□ In progress
□ Completed / Please explain the activity status.
If cancelled or delayed provide reasons.
If not started or in progress provide start and end date.
A1.2 / □ Cancelled
□ Delayed
---
□ Not yet started
□ In progress
□ Completed / Please explain the activity status.
If cancelled or delayed provide reasons.
If not started or in progress provide start and end date.
… / □ Cancelled
□ Delayed
---
□ Not yet started
□ In progress
□ Completed / Please explain the activity status.
If cancelled or delayed provide reasons.
If not started or in progress provide start and end date.
3. CHALLENGES/PROBLEMS ENCOUNTERED so far
Project managers are kindly asked to elaborate on possible problems faced by the project (e.g. change in country situation, administrative processes, collaboration with partners, internal issues, etc.). For each issue identified, one short paragraph should be provided, as well as any action taken to address the issue, as per the table below.
Table 3 – Challenges and actions
Description of challenge / Action(s) taken to solve the issue, if any4. SUPPLEMENTARY FUNDING
This section should be able to help access DA projects’ ability to raise additional funds for the set of activities undertaken.
The purpose is to highlight any form of additional funding (financial or in-kind) that has been leveraged to further the implementation of the project through partnerships and/or donors (e.g. additional participants at workshops, paying for venues/additional activities etc; it does not refer to funds leveraged for projects other than the one being reviewed).
If additional funds were received, project managers are asked to specify the origin, the purpose and the amount leveraged, as per the table below.
Table 4 – Financial Leveraging
Donor / Purpose / Amount raisedCash (USD) / In-Kind
5. REVISIONS
In this section project managers are kindly requested to report on whether any change to planned activities and/or the budget has occurred.
Whether the revisions have been submitted to the Programme Manager (PM) for approval should also be clarified.
If changes to the distribution of funds between objective classes/budget lines have taken place, they must be clearly indicated in the financial information table on page 5 (columns C and D).
6. ADDITIONAL INFORMATION
In this section project managers are kindly asked to include any relevant publication, media coverage or meeting report linked to the project.
4
7. financial information [2]
Object Class / Description / A. Budget/Allotment (as per project document) (USD) / B. Revisions to allotments (if any) (USD) / C. Explanations of revisions to allotments (USD) / D. Total Expenditure (USD)015 / Other staff costs - General temporary assistance
105 / Consultants and expert
115 / Travel of staff
120 / Contractual services
125 / General operating expenses
130 / Supplies and materials
135 / Furniture and equipment
145 / Workshops / Study tours (Grants and contributions)
Total
Implementation rate (%) / = Total expenditure (D)/Total budget (A)
4
6
January 2015
[1] Projects in their first year of implementation are exempt from providing information in this column if it is difficult to provide estimates due to the projects short implementation period.
[2] While IMIS object classes were still in use when the 9th tranche Development Account projects were allotted, every effort should be made to report the requested information using the UMOJA object classes reflected in the table.