Revised 5/4/2014

GM/FM865: Grant Award Expenditure Document Journal Detail

Description

GM/FM865 is the FM Document Journal of each grant transaction for Expenses that occur in SAP. Grant funds and all funds with Cost Share activity are included in this report.

Default View of Report

Report Usage

GM/FM865 should be run and reviewed for each month's data to verify that the transactions are valid for the grants and have posted appropriately in accounting.

Default Variables Entry Screen Exclusions

Cost Shared funds are reportable but are initially excluded via the Variables Entry Screen via an INCLUSION of Grant Funds as the fund entry. Leave the entry for fund blank to include direct grant expenditures and cost-sharing in the report.

Tips

·  Additional fields are available from the Navigation Block that might provide helpful information about transactions, such as the "Created By" field and the "Coeus ID" field.

·  The field called “Ref Doc No. holds PO and Funds Reservation numbers.

·  Changing the document Type from Key to Text may help with the identification of some transactions.

·  Print Landscape and possibly on Legal paper to fit this wide report.

·  Grant Revenues are not available in GM/FM865. Run FM865 for these detailed transactions if needed.

Bookmarks

NONE

Go To Functions Available (from the right click menu)

·  FB03-Display Document: Jump to the FB03 transaction in R/3 toview the actual accounting document in R/3 when more information about the transaction is desired. This is a web version of SAP so it has a somewhat different appearance.

·  GMGRANTD-Display Grant Master Data: Jump to this transaction in R/3 to view more grant master information

GM/FM865 Relationship to Other Reports

·  LH100 Labor History reports are the detailed reports that tie to the summary HR Document Type entries in GM/FM865. Note: If there are payroll entries with Document Type JP, they will not tie to LH100 Labor History. JP documents are journal voucher entries that affect payroll GLs but are not generated by the HR system and, therefore, have no corresponding labor history.

·  FM805s, FM806, GM/FM845s and GM/FM870 are summary reports which include Actuals. The actual Expenses all tie directly to the transactions listed in GM/FM865. The GM/FM845 reports have Go To's that jump to GM/FM865.

GM/FM845 Relationship to R/3

Since BW data is as of the previous day's business, a report for the current fiscal year & period will not include any activity that has posted today in R/3.