To: All Stein Mart Vendors
From: Stein Mart Transportation
Date: July 15th, 2009
Re: Routing & BOL Instructions
If your shipment is 10,000 pounds or more and/or greater than 750 cubic feet, please contact Stein Mart at for volume routing. Please allow at least 72 hours for volume routing instructions.
**Vendors in the following zip codes: AZ, UT
· BOL please click here
· Routing Instructions click here
**Vendors in the following zip codes: Southern California to include zip codes 900-930
· BOL please click here
· Routing Instructions click here
**Vendors in the following zip codes: NV, OR, WA, and Northern California Zips between 936-959
· BOL please click here
· Routing Instructions click here
BOL Instructions:
In an effort to ensure that Stein Mart freight is shipped to the correct Stein Mart Consolidation Center, we will require that you use the attached BOL document going forward. This BOL is for use on less than volume shipments shipping through the applicable consolidation center. An explanation of the BOL follows:
***When shipping to a consolidation center, both SDC orders must ship on one BOL.
STEIN MART MASTER BILL OF LADING - The master BOL has been created so that you ship all store cartons listed in Stein Mart’s Vendor Compliance Routing Instructions Address List (http://vendors.steinmart.com) to the correct Consolidation Center, regardless of the Stores Distribution Center (SDC) address on the carton label. The Consolidation Center will then ensure your freight is shipped to the correct Stores Distribution Center (SDC).
Bill of Lading (BOL) Fields to Enter:
Ship From: Please put your shipping address here
Bill of Lading Number: This unique, vendor generated number will serve as the master BOL number covering the shipments for all of the SDC’s.
Ship To: This is the consolidation center address. DO NOT CHANGE THIS ADDRESS FOR YOUR SHIPMENTS FOR ANY REASON UNLESS YOU ARE CONTACTED BY A MEMBER OF STEIN MART VENDOR SERVICES.
Carrier, SCAC, Pro Number: Fill in the appropriate information based on who you preferred carrier is.
Third Party Freight Charges Bill To: This is the Stein Mart corporate address where shipping charges will be billed to. Do not change this information.
Freight Charge Terms: Freight charge terms should be marked as “Collect.”
Special Instructions: List each of the SDC’s Bill of Lading Numbers here.
Customer Order Number: List the Stein Mart Master Purchase Orders for each of the SDC’s, the number of packages associated with each SDC, the weight, NMFC#, and Class.
If you have any questions, please email BEFORE YOU SEND YOUR SHIPMENT!
Thank you.
Date: / STEIN MART MASTER BILL OF LADINGSHIP FROM
Name: / Bill of Lading Number: ____
Address:
City/State/Zip:
SID#: FOB: o
SHIP TO / CARRIER NAME: _____
Name: Stein Mart Consolidation Center / Trailer number:
Address: 355 West Carob Street. / Seal number(s):
City/State/Zip: Compton, Ca. 90220 / SCAC:
CID#: / FOB: o / Pro number:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name: Stein Mart
Address: 1200 Riverplace Blvd.
City/State/Zip: Jacksonville Fl. 32207
Attn: Freight Payments
Freight Charge Terms:
SPECIAL INSTRUCTIONS: / Prepaid ______ / Collect _X___ / 3rd Party ____
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER NUMBER / # PKGS / WEIGHT / LTL ONLY / ADDITIONAL SHIPPER INFO
NMFC# / CLASS
PO XXXXXX SDC 952
PO XXXXXX SDC 953
PO XXXXXX SDC 954
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows: / COD Amount: $ ______
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
______per ______. / Fee Terms: Collect: ¨ Prepaid: o
Customer check acceptable: o
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. 14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations. / The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
______Shipper Signature
SHIPPER SIGNATURE / DATE / Trailer Loaded: / Freight Counted: / CARRIER SIGNATURE/PICKUP DATE
This is to certify that the above named materials are properly classified, described, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT. / p By Shipper
p By Driver / p By Shipper
p By Driver/pallets said to contain / Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
p By Driver/Pieces / Property described above is received in good order, except as noted.
ROUTING INSTRUCTIONS:
The following instructions are for booking your shipments to our new Compton, California consolidation Center for the stores supported by the Store Distribution Centers for vendors in the following states and state/zip combinations:
AZ, UT
Carrier: SAIA ENTIRE SHIPEMENT MUST BE SHIPPED TO THE ADDRESS BELOW. FAILURE TO DO SO WILL RESULT IN RECOVERY CHARGES:
STEIN MART CONSOLIDATION CENTER, 355 W. CAROB ST., COMPTON, CA 90220
Customer Service Email: (800) 765-7242 ext-4174
Pickup Request Line Phone Number: 1-800-765-7242 – Option 1
Website: www.saia.com
Using SAIA.com:
1. Signing In:
2. Log on to www.saia.com
3. Select “Ship It.”
4. Select “Pick-up Request”
Or
1. Select SaiaSecure Login/Register
2. Enter user name and password. If you do not have a user name and password select SaiaSecure Login. On the right hand side of the screen select “need a password” and fill out the appropriate information. Your user name and password will be sent to you within 48 hours. Using the SaiaSecure login will pre-populate some of the information that would otherwise be entered in the steps below.
Scheduling a Pickup:
1. Enter pickup information
2. Enter Contact information
3. Enter Optional Information including Bill To Code () and Bill to Name (Stein Mart)
4. Enter Reference Number (ENTER MASTER PO NUMBER)
5. Enter your telephone contact information
6. Enter Pick up date
7. Enter Ready time and Close time
8. Enter Destination Zip Code (30294)
9. Enter number of pieces
10. Enter package type (Loose)
11. Enter weight in pounds
12. Review all information and click “Submit Pickup Request.”
13. You will receive a confirmation number for tracking.
ROUTING INSTRUCTIONS:
HOW: The following instructions are for booking your shipments to our new Compton, California consolidation Center for the stores supported by the Store Distribution Centers for vendors in the following states and state/zip combinations:
Southern California to include zip codes 900-930
Carrier: NRS – National Retail Systems
Customer Service Hours: Monday through Friday 8:30a – 5:00p Eastern
BOL Address: 355 W. Carob St, Compton, Ca 90220
Pickup Request Line Phone Number: 310-605-3777
Website: www.nrsonline.com
Using nrsonline.com
Signing In:
1. Log on to www.nrsonline.com
2. Select “Login to Your Account”
3. If you are a current NRS customer, enter Sign In Name and Password (case sensitive)
4. If you are not a current NRS customer you will need a Sign In Name and Password. The instructions and link to this is to the left of the sign in. Once you have clicked on the link, follow the instructions for “vendor” and click on the “click here” link. Fill in the appropriate information. You will receive a Sign In and Password within 24 hours.
Scheduling a Pickup:
1. You will find your account information on the left hand side of the screen as well as the NRS customer service information
2. Enter date available for pickup (up to 48 hours in advance)
3. Scheduling time (Monday – Friday, 6:00a – 6:00p)
4. All pickups should be loose freight
5. Your contact name and extension if different from your customer profile
6. Any remarks
7. Click “Continue”
8. Choose Consignee: Stein Mart
9. Payment type: Collect
10. Freight Class: Select Appropriate Freight Class
11. Click Continue
12. Enter Master Purchase Order, Cartons, Weight, Cube (if known), Dept
13. You may enter additional Purchase Order Numbers if Appropriate or Delete specific Purchase Orders from Pickup
14. Once complete with Purchase Orders, click “Submit Purchase Orders”
15. Review information you have entered
16. Click “Submit for Pickup”
17. Review Terms for Pickup and check box to “agree to terms”
18. Click “Submit for Pickup”
ROUTING INSTRUCTIONS:
HOW: The following instructions are for booking your shipments to our new Compton, California consolidation Center for the stores supported by the Store Distribution Centers for vendors in the following states and state/zip combinations:
NV, OR, WA, and Northern California Zips between 936-959
Carrier: Oak Harbor
Customer Service Phone Number: 800-858-8815
BOL Address: 355 West Carob Street, Compton, Ca 90220
Pickup Request Line Phone Number: 800-858-8815
Website: www.oakh.com
Using oakh.com:
1. Signing In:
2. Log on to www.oakh.com
3. Select “Pick Up.”
4. Enter Login Information
Or
1. If you do not have a user name and password select LogIn support. Select “Create Web Account.” Fill out billing, contact, and pickup information and select “Submit.”
Scheduling a Pickup:
1. Enter general information
2. Enter Requestor Contact Information
3. Enter Consignee Information
4. Enter Shipper Information
5. Enter reference numbers (BOL, Shipper Number, PO#)
6. Enter shipment details
7. Enter COD information (Consignee Shipping)
8. Do not enter Enhanced Service Options
9. Select Submit