CSD Supplier Number (MA Number)

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Bid No EO/004/02/2018
Tender: Synthetic Aperture Radar Data Acquisition
PROCUREMENT DOCUMENT
Issue Date:02/02/2018
Issued by:
South African National Space Agency
The Innovation Hub
Shop 2 Enterprise Building
Mark Shuttleworth Street
Pretoria, South Africa
00
H
Closing date:05/03/2018
Closing time: 09h00 GMT

Name of Bidder: ......

......

CSD Supplier Number (MA Number) ......

CONTENTS

THE BID

Part T1: Bidding procedures

T1.1 Bid notice and invitation to Bid

T1.2 Bidder’s Information

T1.3 Certificate of Authority of Signatory

Part T2: Returnable Documents

T2.1 List of returnable documents

Part T3: Standard Bidding Documents (SBD Forms)

T3.1 SBD 4

T3.2 SBD 6.1

T3.3 SBD 8

T3.4 SBD 9

THE CONTRACT

Part C1: Pricing Data

C1.1 Pricing Schedule

C1.2 Form of offer and acceptance

Part C2: Scope of Work

C2 Scope of Work

Part C3: Evaluation Criteria

C3 Evaluation Criteria

Part C4: Agreements and Contract Data

C4.1 Special Conditions of Contract (SCC)

C4.2 General Conditions of Contract (GCC)

PART T1: BIDDING PROCEDURES

T1.1 BID NOTICE AND INVITATION TO BID

You are hereby invited to bid for the requirements of SANSA

BID NUMBER: EO/004/02/2018 CLOSING DATE:05/03/2018 CLOSING TIME:09h00 GMT

DESCRIPTION: Appointment of a service provider to supply satellite-based Synthetic Aperture Radar data

The successful bidder will be required to complete and sign a written Contract.

Bid documents must be deposited in the bid box situated in the reception area at SANSA office, Enterprise building, Mark Shuttleworth street, Innovation Hub, Pretoria, 0087 during working hours (08h00-16h30). No bids are to be delivered at any other SANSA office besides the office stipulated on the bid document. Bidders must ensure that they sign the submission register at the reception when delivering their bids and the bid document must be placed in the correct bid box.

THE CLOSING TIME WILL BE AS PER THE CLOCK AT THE SANSA RECEPTION.

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. Bidders must advise their couriers/drivers of the instruction above to avoid misplacement of bid responses. SANSA will not be held responsiblefor the misplacement of bid by bidders/courier/drivers.

1.All bids must be submitted on the original forms – (BIDDERS MUST NOT RE-TYPE THE BID DOCUMENT OR CONVERT FROM PDF FORMAT)

2.This bid is subject to the General Conditions of Contract (GCC) and the special conditions of contract.

Bid Opening Procedure

There will be a public bid opening of the bids received on the 05 March 2018immediately after the closing time. The bidders’ name and BBBEE status will be read out to those who are present and results will also be published on the SANSA website. The financial offer envelope will not be opened at the public bid opening of the bids as SANSA can only open financial offers of bidders who reach the minimum threshold of 85 points on functionality evaluation stage. Thebidders’ functionality and financial offer envelopes must be clearly marked with the Bid number, Project name and Bidder’s name.

The South African National Space Agency (SANSA) has a mandate, as outlined in the South African National Space Agency Act, 2008 (Act No 36 of 2008), to co-ordinate and integrate national space science and technology programmes and conduct long-term planning and implementation of space-related activities in South Africa, for the benefit of the citizens of South Africa.
SANSA invites bidders to bid to for the provision of Synthetic Aperture Radar data in support of the Oceans and Coastal Management Information System of Operations Phakisa: The Oceans Economy.
Eligibility Criteria - To bid organisations mustprovide:

A fully completed and signed Bid Document.
CSD Registration Summary with a tax compliance status on the closing date. (excluding international suppliers with no branches in South Africa)
Company profile.
Company registration documents.
Reference letters from three (3) clients who have received an equivalent service in the last five (5) years.
Proof of distribution rights of SAR imagery pertaining to this response.

Failure to submit the required documents stated above on the closing date and time will lead to automatic disqualification. The bid will be disqualified and will not be evaluated.
Bid documents are obtainable from the SANSA Website ( and theNational Treasury e-tender portal( after 07h00 GMT from Monday,05 February 2018.
The physical address for submission of bid documents is:
SANSA Corporate Office,
The Innovation Hub,
Shop 2 Enterprise Building,
Mark Shuttleworth Street, 0087,
Pretoria, South Africa
There will be a non-compulsory video conferencing/teleconferencing briefing session on Friday, 19February 2018 from 12h00 to 14h00 GMT. Respondents intending to participate in this briefing session should indicate their intention via email, and quoting the Tender number by 13February 2018 to
Queries relating to the issuing of these documents or requesting further clarity on the completion of documentation for this bid must be addressed to the SCM Unit via email on or before 20 February 2018, and responses will be posted on SANSA website as annexure on the 23 February 2018.
The closing time for receipt of bids is 9h00 GMT on 05 March 2018
Telegraphic, telephonic, fax, e-mail and late bids will not be accepted and SANSA will not issue bid document through fax or email.
The following particulars must be furnished
(Failure to do so may result in your bid being disqualified)

T1.2 BIDDER’S INFORMATION (SBD1)

SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE NUMBER / CODE / NUMBER
CELLPHONE NUMBER
FACSIMILE NUMBER / CODE / NUMBER
E-MAIL ADDRESS
DETAILS OF BANK ACCOUNT

NAME OF BANK
TYPE OF BANK ACCOUNT
ACCOUNT NUMBER
BRANCH CODE
ACCOUNT HOLDER

VAT REGISTRATION NUMBER
B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE
[TICK APPLICABLE BOX] / Yes
No / B-BBEE STATUS LEVEL SWORN AFFIDAVIT / Yes
No
IF YES, WHO WAS THE CERTIFICATE ISSUED BY?
AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) AND NAME THE APPLICABLE IN THE TICK BOX / AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)
A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS)
A REGISTERED AUDITOR
NAME:
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? / Yes No
[IF YES ENCLOSE PROOF] / ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?
/ Yes No
[IF YES ANSWER PART B:3 BELOW ]
SIGNATURE OF BIDDER / ……………………………… / DATE
CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g. resolution of directors, etc.)
TOTAL NUMBER OF ITEMS OFFERED / TOTAL BID PRICE (ALL INCLUSIVE)
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: / TECHNICAL INFORMATION MAY BE DIRECTED TO:
CONTACT PERSON / Azola Nodali / CONTACT PERSON / Imraan Saloojee
TELEPHONE NUMBER / +27128440428 / TELEPHONE NUMBER / +27128440426
E-MAIL ADDRESS / / E-MAIL ADDRESS /

PART B

TERMS AND CONDITIONS FOR BIDDING

BID SUBMISSION:

1.1.BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.
1.2.ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE
1.3.BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.
1.4.WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.
1.5.THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.

TAX COMPLIANCE REQUIREMENTS

2.1BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.
2.2BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.
2.3APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE
2.4BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID.
2.5IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER.
2.6WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

3.1.IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO
3.2.DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO
3.3.DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO
3.4.DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.

Names of Directors of the company

Name / Designation

In case of a consortium/joint venture, full details on the consortium/joint venture members:

Entity Name / VAT Registration Number / Tax Compliance Status submitted (Yes/No)

Name of contracting entity in case of a consortium/joint venture

Entity Name
Postal address
Street address

Contact details of responsible person who will act on behalf of the entity/consortium/joint venture for this bid

Name and Surname
Telephone number
Cellular number
Fax number
Email address

Contact details of alternative person who will act on behalf of the person above should he/she not be available

Name and Surname
Telephone number
Cellular number
Fax number
Email address

Declaration:

The information supplied in this document is correct and complete to the best of my knowledge and accurately reflect the capability of:

Company Name
Signature
Date
Name
This bid is signed in my capacity as

T1.3 CERTIFICATE OF AUTHORITY OF SIGNATORY

Indicate the status of the Bidder by ticking the appropriate box hereunder. The Bidder must complete the certificate set out below for the relevant category.

A
Company / B
Partnership / C
Joint Venture / D
Sole Proprietor / E
Close Corporation
Certificate for Company
I, ...... , chairperson of the board of directors of ......
...... , hereby confirm that by resolution of the board (copy attached) taken on 20…, Mr/Ms
acting in the capacity of ...... , was authorised to sign all documents in connection with this bid for and any contract resulting from it on behalf of the company.
As witnesses :
1. / Chairman:
2. / Date:
Certificate for Partnership
We, the undersigned, being the key partners in the business trading as
...... hereby authorise Mr/Mrs ...,
acting in the capacity of ...... to sign all documents in connection with this bid and any contract resulting from it on our behalf.
NAME / ADDRESS / SIGNATURE / DATE
NOTE :This certificate is to be completed and signed by all of the key partners upon whom rests the direction of the affairs of the Partnership as a whole
Certificate for Joint Venture
We, the undersigned, are submitting this bid offer in Joint Venture and hereby authorise Mr/Mrs
...... , authorised signatory of the company, close corporation or partnership,
...... , acting in the capacity of lead partner, to sign all documents in connection with this bid and any contract resulting from it on our behalf.
This authorisation is evidenced by the attached power of Professional signed by legally authorised signatories of all the partners to the Joint Venture.
NAME OF FIRM / ADDRESS / AUTHORISING SIGNATURE,
NAME & CAPACITY
NOTE : A copy of the Joint Venture Agreement showing clearly the percentage contribution of each partner to the
Joint Venture shall be appended to this schedule.
Certificate for Sole Proprietor
I, ...... hereby confirm that I am the sole owner of the business trading as
......
As witnesses :
1. / Signature : Sole owner:
2. / Date:
Certificate for Close Corporation
We, the undersigned, being the key members in the business trading as
...... hereby authorise Mr/Mrs
acting in the capacity of ...... , to sign all documents in connection with this bid and any contract resulting from it on our behalf.
NAME / ADDRESS / SIGNATURE / DATE
NOTE:This certificate is to be completed and signed by all of the members upon whom rests the direction of the affairs of the Close Corporation.
T.2 Returnable documents
T2.1 List of returnable documents
Returnable Schedules required for bid evaluation purposes
The Bidder must complete the following returnable schedules as relevant:

Bidder’s Information
Certificate of Authority of Signatory
Standard Bidding Document (SBD) 4
Standard Bidding Document (SBD) 6
Standard Bidding Document (SBD) 8
Standard Bidding Document (SBD) 9
Special Conditions of Contract (SCC)
General Conditions of Contract (GCC)
Statement of Compliance to Scope of Work

Other documents required for bid evaluation purposes
The Bidder must submit the following returnable documents:

Description of programming services and associated latencies and costs.

Returnable Schedules that will be used for bid evaluation purposes and be incorporated into the contract
The Bidder must complete the following returnable documents and submit in a separate sealed envelope (Bidder’s name and bid number must be clearly stated on the envelope):

Pricing Schedule
Offer portion of Form of Offer and Acceptance

PART T3: STANDARD BIDDING DOCUMENTS (SBD FORMS)

T3.1 DECLARATION OF INTEREST (SBD 4)

Any legal person, including persons employed by the state¹, SANSA Board members or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her positionin relation to the evaluating/adjudicating authority where-

-The bidder is employed by the state;

-SANSA Board member; and/or

the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid

¹“State” means –

(a) Any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);

(b) Any municipality or municipal entity;

(d) National Assembly or the national Council of provinces; or

(e)Parliament

Are you or any person connected with the bidder presently employed by the state?
If so, furnish the following particulars:
Name of person / director / trustee / shareholder/ member:……………………………………..
Na Name of state institution at which you or the person connected to the bidder is employed…………….
………………………………………………………………………………………………………………………….
Position occupied in the state institution:…………………………………………………………………
Any other particulars:……………………………………………………………………………………………… / YES / NO
I If you are presently employed by the state, did you obtain the appropriate authority to undertake
remunerative work outside employment in the public sector?
If yes, did you attach proof of such authority to the bid document?
(Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of t of the bid
If no, furnish reasons for non-submission of such proof:…………………………………………………………
……………………………………………………………………………………………………………… / YES / NO
YES / NO
Did you or your spouse, or any of the company’s directors / trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months?
If so, furnish particulars:…………………………………………………………………………………………….. / YES/NO
Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by thestate and who may be involved with the evaluation and or adjudication of this bid?
If so, furnish particulars:………………………………………………………………………………………………. / YES / NO
Are you, or any person connected with the bidder aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid?
If so, furnish particulars:………………………………………………………………………………………………. / YES / NO
Do you or any of the directors / trustees / shareholders / members of the company have any interest in any other related companies whether or not they are bidding for this contract?
If so, furnish particulars:………………………………………………………………………………………………… / YES / NO

5.7

5.8

5.9

Full details of directors / trustees / members / shareholders.

Full Name / Identity Number / Personal Tax Reference Number / State Employee Number/ Persal Number

DECLARATION

I, the undersigned (NAME)……………………………………………………………………… certify that the information furnished above is correct.

I accept that SANSA may reject the bid or act against me in terms of Paragraph 23 of the General Conditions of Contract should this declaration prove to be false.

………………………………….. ..……………………………………………

Signature Date

………………………………….………………………………………………

Position Name of bidder

T3.2 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017 (SBD 6.1)

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

NB:BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.

GENERAL CONDITIONS

1.1The following preference point systems are applicable to all bids: