You are reviewing an accounts payable invoice that has been entered into SAP. In order to determine the fiscal period in which the charges associated with this document will appear, what data field should you use?

Answers

A / invoice date
B / posting date
C / document date
D / creation date
E / None of the above

When posting a journal entry into SAP, one can view the complete posting at any time by viewing what screen?

When is the Material Management sub-module within SAP relevant in the accounts payable process?

Answers

A / never
B / always
C / when dealing with a new vendor
D / when there is a large order quantity
E / when purchase orders are used

Your company has decided to procure ten widgets from the National Widget Company. The procurement manager creates a purchase order document within SAP for the ten widgets. One week later, the widgets arrive along with the invoice for payment. What step comes next in the process to issue payment to the vendor?

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A / The invoice is processed for payment in the SAP Accounts Payable sub-module.
B / The purchase order is deleted from the system.
C / A text notation is placed in the purchase order that the widgets have been received.
D / A goods receipt document in entered against the original purchase order.
E / A check is issued to the vendor.

Before entering an invoice document into SAP, how do you determine if the customer has been set up in the system?

Answers

A / view the Dynamic Menu
B / search the Customer Master Table
C / type the customer name into the Command Line
D / search the Vendor Master Table
E / search the Report Tree
Question:7of45 -Master Table Characteristics

Which of the following statement(s) is/are true regarding the Vendor Master Table?

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A / It provides a unique record for each vendor.
B / It includes details regarding the vendor's remit-to address and payment terms.
C / It can never be altered once inputted.
D / Both A and B
E / Both A and C

is constructed based on what database concept?

Answers

A / Data Warehouse
B / Microsoft Excel Pivot Table
C / Relational Database
D / SQL Database
E / Oracle Database

Which date field within an invoice posting will be used to determine the date payment will be released to the vendor based on the payment terms contained in the vendor's master record?

Answers

A / Baseline date
B / Document date
C / Posting date
D / Invoice date
E / Creation date
Question:10of45 -Document Posting

Within the SAP Accounting module, debits are represented by posting key ______and credits by posting key ______.

/ t
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A / 50/40
B / 20/30
C / 1/2
D / 30/20
E / 40/50

In order to properly assign cost within SAP you must have which of the following cost elements?

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A / general ledger account
B / company Code
C / responsibility Center (i.e. cost center, project)
D / All of the above
E / A and B only

What time-saving tool or action in SAP can be used to hide columns of irrelevant data contained in a cost center report, so that the report can be run each time without the unwanted data?

Answers

A / move lower priority columns to end of report
B / the Display Variant
C / the Hide column function
D / the Further Selection Criteria
E / None of the above

Your manager has asked you to generate an aging report from SAP for specific customers. You have never run such a report before and hence you have no idea if it exists or how to access it. What could you look at to see a list of all available reports within SAP?

Answers

A / Chart of Accounts
B / Dynamic Menu
C / Command List
D / Report Tree
E / None of the above

After running a customer aging report in SAP, you wish to download it to Microsoft Excel in order to do custom analysis. What is the initial menu path to do so?

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A / Export > document > Save
B / System > List > Save
C / Download > Save
D / System > Analyze > Microsoft Excel
E / Save file > Document type > Excel spreadsheet

What programming language does SAP utilize?

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A / C++
B / HTML
C / ABAP
D / COBOL
E / Basic

In order to view data regarding purchase orders with SAP, which sub-module should you utilize?

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A / Materials Management
B / Investments
C / Accounts Payable
D / Human Resources
E / None of the above

Which of the following are characteristics of SAP?

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A / drill down capability
B / real time data
C / seamless integration across organizational functions
D / A and B only
E / All of the above

What do credit memos in the Accounts Payable sub-module represent?

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A / outstanding account balances payable to the vendor
B / credit card charges for employee expenses
C / outstanding credit balances due to your company
D / credit lines extended by the bank
E / None of the above

What status must projects be in to accept charges?

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A / Accept
B / Released
C / Closed
D / Ready
E / Active

What document type represents an invoice payment to a vendor?

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A / KN
B / KG
C / AN
D / RE
E / None of the above

You would like to view multiple screens in SAP simultaneously. To accomplish this, you should do which of the following?

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A / push the Dynamic Menu button
B / expand the SAP Report Tree
C / create multiple sessions of SAP
D / use multiple computers
E / This is not possible.

Master data can be accessed for which of the following elements from the Controlling sub-module of the Accounting module?

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Answers

A / cost centers
B / projects
C / orders
D / profit centers
E / All of the above

Which of the following can be accessed in order to view the corporate roll-up of all profit centers?

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Answers

A / the Dynamic Menu
B / the Customer Master
C / the Standard Hierarchy
D / the Reporting Tree
E / the Command Line

You are attempting to create a purchase order for a new computer unit. SAP requires you to attribute the item you are purchasing to a unique material number. What is the entire collection of unique material numbers referred to?

/ Exit Test

Answers

A / the Product Catalog
B / the Material Master
C / the Purchase Order Items List (POIL)
D / the Master List
E / the UPN

You are responsible for paying the monthly rent for your company's office space. The payment amount and due date are the same month-to-month. What tool within SAP or action can you utilize to streamline the payment process?

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Answers

A / Pay multiple months in advance.
B / Use Advanced posting.
C / the Copy & Paste function
D / the Execution variant
E / the Recurring document

What is the Command Line in the initial SAP screen used for?

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Answers

A / There is no such thing as a Command Line in SAP.
B / to perform ABAP programming
C / to login to SAP
D / to enter transaction codes to directly access specific tasks
E / to view scheduled jobs

Which of the following must be updated by the system administrator in order to grant an end user the appropriate access to a given transaction?

/ Exit Test

Answers

A / the user login
B / the user profile
C / the user name
D / the Report Tree
E / the user passport

FI-AP Accounts Payable, FI-AR Accounts Receivable, and FI-AA Asset Accounting are all SAP sub ledgers of which of the following?

/ Exit Test

Answers

A / the Report Tree
B / the Vendor Master
C / the GAAP
D / the General Ledger
E / the Dynamic Menu

How can a hard copy of an SAP screen be captured when the print option does not appear to be available?

/ Exit Test

Answers

A / Press the Print Screen button on the keyboard and then paste it into MS Word.
B / System > List > Print
C / Download the message to MS Excel.
D / There is nothing you can do.
E / Drag and drop the message box into MS Word.
Question:30of45 -Determine Transaction Codes

You have been asked by your manager to monitor the status of outstanding payments for a select group of customers. You find a list display report in SAP that allows you to quickly show all outstanding invoices for these customers. You wish to find out the transaction code for the report, so that you may enter it into the Command Line at the initial SAP screen and access the report more quickly. How can you do this?

/ Exit Test
Answers
A / by using the Report Tree
B / by using the Chart of Accounts
C / System > Status
D / by using the Customer Master
E / System > List > Save
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What button on the application toolbar can be used to display a list of all available transaction codes within SAP?

/ Exit Test

Answers

A / Report Tree
B / Chart of Accounts
C / General Ledger
D / Command Line
E / Dynamic menu
Question:32of45 -Copy and Paste

What shortcut keys in SAP can be used to copy data from one field to another?

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Answers
A / Ctrl+X, Ctrl+V
B / Ctrl+C, Ctrl+V
C / Ctrl+V, Ctrl+C
D / Ctrl+V, Ctrl+X
E / Ctrl+Alt+Delete

You are entering numerous invoices which contain much of the same data in the header section. What function can you use to avoid re-entering much of the same information?

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Answers

A / System > List > Save
B / Ctrl C + Ctrl V
C / System > User Profile > Hold Data
D / Blanket processing
E / You must re-enter all data.

How are fields that require an entry identified in SAP?

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Answers

A / They are underlined.
B / They are highlighted in red.
C / They contain a question mark.
D / They have "required" in parentheses.
E / They are typed in bold.

Which financial sub-module in SAP is used to administer internal cost accounting functions such as overhead allocation, activity based accounting, and product costing?

/ Exit Test

Answers

A / Controlling
B / Accounts Payable
C / Funds Management
D / Treasury
E / Material Management

are responsible for inputting and maintaining the corporate budgets in SAP for the next fiscal year. Which of the following financial sub-modules would you use for this project?

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Answers

A / Material Management
B / Funds Management
C / Treasury
D / Controlling
E / Accounts Payable

What is the central structure off of which the Project sub-module is based?

/ Exit Test

Answers

A / Profit Center Hierarchy
B / Vendor Master
C / Work Breakdown Structure
D / Profit Definition
E / Work Elements

Your manager would like a copy of his cost center report for the previous business day on his desk every morning by 8 a.m. What tool within SAP or action could you utilize to automate this report process?

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Answers

A / Execution Variant
B / Schedule a job to run using background processing at the end of each business day.
C / System > User Profile > Hold Data
D / Display Variant
E / Dynamic Menu

What does it mean when a variant is protected?

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Answers

A / It can only be changed by the person who created it or last modified it.
B / It is an original variant provided with the SAP system.
C / It can never be erased.
D / It is viewable only to the person who created it.
E / It can only be altered by an SAP administrator.
Question:40of45 -Search for Report

You are trying to find a report in the SAP Report Tree that will show all parked items for a specific vendor. What menu path can you follow to perform a keyword search?

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Answers
A / Enter the key word in the Command Line.
B / System > List > Report
C / Edit > Find > Node
D / System > User Profile > Status
E / Dynamic Menu > Report Search

When you are downloading SAP lists, they will be saved in what default format?

/ Exit Test

Answers

A / txt
B / xls
C / dmb
D / cvs
E / htlm

Your company produces computers for consumer markets. You need to produce a forecast for all the component parts to determine if prices for these components are likely to rise or fall in the next six months. What should you look at in SAP to help produce this list?

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Answers

A / the Dynamic Menu
B / the Material Master
C / the Purchase Order
D / the Bill of Material
E / the Customer Master

One of your primary suppliers has declared bankruptcy. You wish to determine the number of outstanding purchase orders your company currently has with this supplier. Which of the following reports would provide you with this data?

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Answers

A / the Spend by Cost Object Report
B / the Customer Line Item Report
C / the Purchase Order List Display by Vendor
D / the Aging Report
E / the Purchase Order List Display by Material

One of your suppliers contacts you by phone asking what the status of payment is for a series of invoices. You produce a Vendor Line Item report that shows two of the invoices as open items. What does the open item designation indicate?

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Answers

A / that the invoice has yet to be entered for payment
B / that the invoice has been entered for payment but a check has not been cut
C / that the payment has been cleared through the bank
D / that the invoice has been entered and paid to the vendor
E / that the payment has been reconciled to the bank statement