Stoughton Lacrosse Club
Minutes of April 30, 2008 Director Meeting
Stoughton Safety Building, 7:30 – 9:30 pm
Attendees: Ann Briggs, Lori Wersal, Dave Wollin, Preston Irving, Martin Briggs, Brad Jackson
Also Present: Steve Johnson, Pete Hackstrom
The meeting was called to order at 7:40pm. The minutes from the March Board Meeting were approved by Ann Briggs and seconded by Martin Briggs.
The Board discussed the nomination process outlined in the bylaws. Elections will be in May for the 2008-09 school year and any general member can be nominated and serve. General membership is open to any adult interested in supporting lacrosse. Voting membership is limited to adults. This timeline will provide one month of overlap for transitions. Parents interested in serving on a board seat should forward their nominations to any Director.
Director positions are described in more detail below. Parents are encouraged to forward any interest they may have in helping out with Club activities. The more the merrier!!
Currently Defined Positions:
President: Act as presiding officer over meetings of the organization and of the executive board meetings. Send out proper notices of the meetings. Represent the Organization as necessary. Sign checks in the absence of the Treasurer. Resolve conflicts that arise. Appoint a chairman for subcommittees as required.
Director of Fund Raising: Lead fundraising activities for the Club to meet annual budget requirements. Make reports to the Board as required.
Director of Field & Equipment: Locate and maintain fields for Club games and practices. Maintain a proper inventory of equipment necessary for practices and games. Ensure safety of the fields and equipment for players.
Director of Community Involvement: Lead effort to involve local businesses and others in the Stoughton Lacrosse Club. Educate and market the Club in Stoughton. Seek donations in accordance with the budget adopted by the Organization.
Secretary/Treasurer: Function as custodian of the financial documents of the organization, keep books of accounts and records for five years. Make disbursements as authorized in accordance with the budget adopted by the Organization. Prepare annual budget and present at general meetings. Take minutes of meetings and roll call. File any necessary tax reports for city, county, state, and federal entities.
Director of Parent Communication: Function as custodian of Club communications. Send out proper notices of the meetings and conduct the correspondence of the organization. Maintain Club website, registration records and database of player information and be responsible for newsletters, player handbooks, team correspondence and any other duties assigned by the President or Organization.
Head Coach or Coaching Staff Designee: Act as advisor to the Executive Board.
Dave discussed his desire to step down as President and coach next year but participate as the MALA representative. The Board discussed the need for additional coaching staff and thanked Dave for his significant time and effort spent moving the club forward in 2007-08.
There are 18 players registered for the Bullrush tournament. The cost is $25. Denyse Behnke has offered to coordinate this event. The Brewtown Showdown is scheduled for June 21 & 22 in Milwaukee. Dave Seibel has offered to coordinate this event. Badger State Games is scheduled for June 28 & 29 at Lussier field in Madison. More information will be forthcoming.
Two players present at the meeting asked the Board to consider changing the venue of one of the remaining games to the Oregon fields to accommodate all of the Oregon players on the team. The Board unanimously approved to look into the feasibility of accessing the fields in Oregon for the May 14th game against Sun Prairie.
Ann reported on the success of the recent brat stand. The Club earned $615 for the long day of serving hot brats, hot dogs, chips and candies. Special thanks to Ann and those parents and family members who helped make this happen!
The Board discussed creating a policy on reimbursement of registration fee payments in the event of a significant player injury or illness. The Board decided to prorate fees paid (less US Lacrosse fees and jersey unless returned) for the period of time the player was able to play during the year. The Club has two players who became ill or had an injury requiring them to sit out the rest of the year.
The Board talked about ways to improve parent participation, expand player succession and depth, and enhance the overall Lacrosse program. Brad talked about the possibility of recruiting 5th and 6th grade football and hockey players to play Lacrosse. Brad also recommended the Board consider having a Player Representative on the Board (typical in a hockey structure) who could serve to resolve parent/player concerns and relieve the coach from these activities. The Board was appreciative of the new ideas and deferred decision to the upcoming newly elected Board members.
The final awards night picnic will be held at the Briggs residence on June 2. Coach Martin has offered to be the chef and cook brats in honor of the players. Everyone attending is asked to bring a snack, dessert, salad or other interesting dish to pass. Players and family members are welcome to attend.
The meeting was adjourned at 9:30. The next meeting is May 28th at the Cinema Café. The meeting is open to all members, parents and players.