11

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Executive Committee

Meeting Minutes

May 2, 2001

Wednesday, May 2, 2001

EXECUTIVE COMMITTEE MINUTES

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
D. Thiele, Vice-Chair / D. Thiele
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor B. Anderson.*
Councillor M. Phair.*
Councillor J. Taylor.*
A. B. Maurer, City Manager.
D.H. Edey, City Clerk.

*Attended part of the meeting.

A.1. CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

A.2. ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the May 2, 2001 meeting be adopted with the addition of the following:

E.1.b. Personnel Matter – Verbal Report - In-Private.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

A.3. ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the April 18, 2001 Executive Committee Meeting be adopted.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items D.2.a., D.2.b., E.1.a., E.2.c. C., E.4.a., E.4.b. C., E.5.a. C., and the in private items E.1.b. and E.2.d. be exempted for debate; and

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.c. House at Blackmud Creek (M. Phair). Ø

That the March 28, 2001 Planning and Development Department report be received for information. / Planning & Dev.

D.3. STATUS OF REPORTS

D.3.a. Partially Built Neighbourhoods.

That the revised due date of June 6, 2001 be approved. / Planning & Dev.
Due: June 6, 2001

D.3.b. Letter dated February 23, 2001 from A. Sawhney re: Tax Roll Account No. 3907268.

That the revised due date of May 16, 2001 be approved. / Planning & Dev.
Due: May 16, 2001

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2. CORPORATE SERVICES DEPARTMENT

E.2.a. Sole Source Request for Oracle Software Maintenance 2001. Ø

That the Administration enter into a sole source contract with Oracle Canada for the ongoing maintenance of Oracle software. / Corporate Svcs.

E.2.b. City of Edmonton E-Business. Ø

That March 20, 2001 Corporate Services Department report be received for information. / Corporate Svcs.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c. C Plan Edmonton: Monitoring Our Progress 2000. Ø

That the Executive Committee recommend to City Council:

That the April 18, 2001 Planning and Development Department report be received for information.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.3. DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

That the Executive Committee hear from the following delegations:

D.2.a. Investment Policy – Investment in Talisman Energy Inc.
(B. Smith).

1.  Erica Bullwinkle, Amnesty International, Edmonton (approved at the April 18, 2001 Executive Committee meeting).

2.  Gbongo Loro (approved at the April 18, 2001 Executive Committee meeting).

3.  Reg Manhas, Talisman Energy Inc.

4.  Robinson Koilpillai, Canadian Multicultural Education Foundation.

5.  Joseph K. Luri.

6.  Keith Funk-Froese, Holyrood Mennonite Church, associate pastor.

7.  Dr. Jeff Gusdal, Trinity Lutheran Church, Social Ministry Committee.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2. CORPORATE SERVICES DEPARTMENT

E.2.c. C 2000 Investment Committee Annual Report. Ø

R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the March 30, 2001 Corporate Services Department report be received for information.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. Planning and Development Department – Sole Source Request for Commercial POSSE Software and Services Purchase. Ø

J. Mills, Corporate Services Department; and M. Garrett, Planning and Development Department, answered the Committee questions.

MOVED B. Smith:

That the Administration enter into a Sole Source Contract with Computronix (Canada) Ltd. for the modification, customization, implementation and on-going maintenance of the commercial POSSE software. / Planning & Dev.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED R. Noce:

That the Committee recess until 10:00 a.m.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee recessed at 9:54 a.m.

The Committee reconvened at 10:02 a.m.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Investment Policy – Investment in Talisman Energy Inc. (B. Smith).Ø

D.2.b. Ethical Investment Strategy (A. Bolstad). Ø

Items D.2.a. and D.2.b. were dealt with together.

R. Garvey, General Manager, Corporate Services Department, made a presentation.

R. Manhas and R. Koilpillai made presentations and answered the Committee’s questions.

Councillors M. Phair and B. Anderson entered the meeting.

E. Bullwinkle made a presentation and answered the Committee’s questions.

Councillor J. Taylor entered the meeting.

G. Loro and J. Luri made presentations and answered the Committee’s questions. Copies of the presentation were distributed to the Members of the Committee and filed with the Office of the City Clerk.

K. Funk-Froese and Dr. J. Gusdal made presentations and answered the Committee’s questions

R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED B. Smith:

That the Administration draft a letter, for the Mayor’s signature, to be forwarded to Talisman Energy Inc., requesting them to respond to the issues raised by the presenters at the Executive Committee meeting today. This letter is to be brought back to the May 16, 2001 Executive Committee meeting for review. / Corporate Svcs.
Due: May 16, 2001

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee recessed at 12:00 noon.

The Committee reconvened at 1:30 p.m.

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1. OFFICE OF THE CITY MANAGER

E.1.a. Quarterly Report No. 7 on 2001 World Championships in Athletics and World Triathlon – 2001 to March 31, 2001. Ø

A.B. Maurer, City Manager; L. McCormick, Transportation and Streets Department; and
C. Stasynec, Office of the City Manager, made presentations.

Councillors M. Phair and J. Taylor entered the meeting.

A.B. Maurer, City Manager; L. McCormick, Transportation and Streets Department; and
C. Stasynec, Office of the City Manager, answered the Committee’s questions.

MOVED R. Noce:

That the April 3, 2001 Office of the City Manager/Community Services Department report be received for information. / City Manager
Community Services

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

MOVED B. Smith:

That the Committee recess for 5 minutes.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

The Committee recessed at 2:33 p.m.

The Committee reconvened at 2:38 p.m. Councillor A. Bolstad was absent.

Councillor J. Taylor was in attendance.

E.5. OTHER REPORTS

E.5.a. C Bylaw 12540 – The Edmonton Public Library Board Bylaw. Ø

D.H. Edey, City Clerk; and K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

MOVED B. Smith:

1. That the draft of Bylaw 12540 be revised by adding the following words at the end of Section 6(4):

“unless the person is a Trustee as defined in this bylaw.”

So that Section 6(4) now reads:

“6(4) A person who is an employee or whose Family Member is an employee shall not be eligible to be a Member of the Board unless the person is a Trustee as defined in this bylaw.”

2. That the Executive Committee recommend to City Council that the revised Bylaw 12540, Edmonton Public Library Board Bylaw, be given three readings and passed.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b. C Freestanding General Advertising Signs. Ø

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the Administration prepare and advertise a bylaw that would amend the Zoning Bylaw by:

Adding to Section 59:

“c) An application for the renewal of a Sign with a lawful permit existing at the time of the passage of this Bylaw will not be refused for the sole reason that it does not comply with the development regulations of this Bylaw”.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

MOVED R. Noce:

That the Committee meet in private.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

The Committee met in private at 2:45 p.m.

MOVED R. Noce:

That the Committee meet in public.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

The Committee met in public at 3:08 p.m.

Councillor A. Bolstad was absent.

E.1. OFFICE OF THE CITY MANAGER

E.1.b. Personnel Matter – Verbal Report.

______

MOVED R. Noce:

That the verbal report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

E.2. CORPORATE SERVICES DEPARTMENT

E.2.d. Bargaining Update Verbal Report.

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MOVED R. Noce:

That the verbal report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT: A. Bolstad.

N. NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O. ADJOURNMENT

The meeting adjourned at 3:09 p.m.

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CHAIR CITY CLERK


EXECUTIVE COMMITTEE MINUTES

MAY 2, 2001

INDEX TO MINUTES

A. CALL TO ORDER 1

A.1. CALL TO ORDER 1

A.2. ADOPTION OF AGENDA 1

A.3. ADOPTION OF MINUTES 2

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS 2

B.3. DECISION TO HEAR AND TIME SPECIFICS 4

D. ADMINISTRATIVE INQUIRIES AND RESPONSES 2

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES 2

D.2.a. Investment Policy – Investment in Talisman Energy Inc. (B. Smith).Ø 5

D.2.b. Ethical Investment Strategy (A. Bolstad). Ø 5

D.2.c. House at Blackmud Creek (M. Phair). Ø 2

D.3. STATUS OF REPORTS 2

D.3.a. Partially Built Neighbourhoods. 2

D.3.b. Letter dated February 23, 2001 from A. Sawhney re: Tax Roll Account No. 3907268. 3

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS 3

E.1. OFFICE OF THE CITY MANAGER 6

E.1.a. Quarterly Report No. 7 on 2001 World Championships in Athletics and World Triathlon – 2001 to March 31, 2001. Ø 6

E.1.b. Personnel Matter – Verbal Report. 9

E.2. CORPORATE SERVICES DEPARTMENT 3

E.2.a. Sole Source Request for Oracle Software Maintenance 2001. Ø 3

E.2.b. City of Edmonton E-Business. Ø 3

E.2.c. C 2000 Investment Committee Annual Report. Ø 4

E.2.d. Bargaining Update Verbal Report. 9

E.4. PLANNING AND DEVELOPMENT DEPARTMENT 3

E.4.a. Planning and Development Department – Sole Source Request for Commercial POSSE Software and Services Purchase. Ø 5

E.4.b. C Freestanding General Advertising Signs. Ø 8

E.4.c. C Plan Edmonton: Monitoring Our Progress 2000. Ø 3

E.5. OTHER REPORTS 7

E.5.a. C Bylaw 12540 – The Edmonton Public Library Board Bylaw. Ø 7

N. NOTICES OF MOTION 10

O. ADJOURNMENT 10

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Executive Committee

Meeting Minutes

May 2, 2001