South Kyme Coronation Hall

Board Meeting Monday 21st February2017at 7.30pm at the Hume Arms

Present :Mrs J Phillips (Chairman),Mr R Creasey, Mrs B Eddowes, Mr R Eddowes, Mr R Howes, Mrs S Howes,Mrs D Langley, Mrs S Fenn, Mrs B Starbuck,

Guests: Mr E Langley (Chair of South Kyme Parish Council)

Minute / Agenda Item / Minutes / Action required / Action taken
1 / Apologies / Mrs J. Morris
2 / Open forum / Eric Langley (Chair SK Parish Council). Overview.
General updates provided on Slea Navigation, Highways, Heckington Wind Farm, Town Bridge repairs, ACV (Hume), Village Tidy Group, Speeding and Speed Indicator Device, Village May Day Festival, Dog Fouling and Public Spaces Protection Orders, Best Kept Village.
Village Play area – Micky Clark is leading on this on behalf of the SKPC. She was invited to attend this meeting to discuss this but has not attended.
JP. We will not discuss anything that is put forward on behalf of anyone else due to problems
this has caused at previous meetings.
3 / Conflicts of interest / No conflicts were declared.
4 / Minutes of the Meeting of 21.11.16 / Minutes agreed and signed as a true record.
5 / Matters arising from minutes 15.8.16 / RE. Who has keys to the Coronation Hall? For security reasons we need to know who are the key holders.
JP. Thank you to PB for sorting speakers out. Butter is now available for the coffee mornings.
RH welcomed back to the board of trustees.
RE. Read out a letter from the Salvation Army thanking us for our donations at the Christmas
Carol Service. 2017 event is provisionally booked for Tues 19th Dec 2017 – agreed.
RH. The fire extinguishers need checking annually.
6 / Management Accounts for the quarter ended 31 Oct 2016 / Accounts for quarter ended 31st January 2017 approved.
BE. We’re just in profit still based on the same period last year.
JP – Thankyoufrom the committee Barbara.
Accounts need to be added to the Parish Council website. / Donna
7 / Future Bookings / RE. Jan Twells was refunded £70.00 for the New Years’ Eve party.
The recent By-election on the 8th Dec earned us £100.00 from North Kesteven District Council.
Medium evenings 1st Saturday in every month starting 4th March 2017.
New regular bookings.
8 / Maintenance Report / Yellow paint on the front step wearing off.
More shingle laid around the rear of the hall.
Hoover was blocked and has been repaired.
Dance floor has been washed.
Floor can be re-stained but need a 5 day period for it dry.
9 / Any other business / RE. Do we have any contributions for “The Tower”?
Please email me to let me know who has keys for the Village Hall. Security issue.
SF. Not on the website as a trustee. Also can we have docs emailed in a normal document format please?
10 / Date of next meeting / 15th May 2017 and AGM.
Meeting ended at 8.42 pm