CFSC Meeting Minutes
September 8, 2015
Board Members present: Mary Ament-Johnson, Kristy Korba, Erica Gisel, Barb Swanson, Elisa Holzhueter, Sandy Larson, and Elizabeth Matvick
Board members absent: Mollie Simon, Jenn Gizinski
Others present: Jackie Jiran, Tami Wellhausen, Kara Wischnack
Meeting called to order by President Mary Ament-Johnson at 6:46 p.m. Quorum was declared.
Meet and Greet: None
President’s report: Discussed the cancellation of Waconia Ice on Wednesday evenings. Club ice was moved to Victoria for September. Still working on October ice schedule for Wednesday evenings, and will be emailed out. Tamara our new coach started this week. We discussed keeping junior club sessions in smaller groups. Also found new software that could potentially be used to update/change rink monitor schedule, send reminders, and update contracts. Will do a 30-day trial and get more information before making a decision.
Secretary’s report: Motion made, Seconded and carried unanimously to accept the August meeting minutes with four corrections.
Treasurer’s report: Spoke with QuickBooks to get a quote. Looking into what the cost would be to possibly start taking online payments for contracted ice, better accounting reports, etc. There would be a fee associated with those who chose to use a credit card or ACH payment. If we decided to upgrade, the club would need to purchase a new credit card reader. The current one would not be compatible with the newest QuickBooks software. CFSC would also need to look into purchasing another computer. We currently have QB13 and the upgrade would be QB15. If a switch was made everything would be web based rather than being on an individual computer.
Ad Hoc Committee Reports
Safe Sport: Nothing to report
Junior Club Coordinator: Looking at October 10th to have a Junior Club Meeting and again after the Ice Show. More details to come after date is confirmed. Also would like to have a CFSC booth set up during Learn to Skate Classes to promote the club.
Basic Skills Competition: Looking at dates in May.
Marketing/PR: Working on a layout/logo for upcoming CFSC newsletter
Membership: Motion made, seconded and carried unanimously to approve the following:
First Year Junior Club Members
Savannah Larson (extended membership from Feb 2015 – June 2016)
Associate Member
Jennifer Mettler
TCFSA: Meeting is next week and on the 2nd Monday of each month
Test Chair: Testing planned for Oct 8th at CFSC 12:30-2:30pm. Plan to set a schedule for future test dates and times.
Social: River Cruise was on Aug 29th. Plan to have outings four times a year, rather than monthly.
Ice Show: 1st Ice Show meeting is scheduled for September 18th. At this meeting theme will be determined.
Ice Coordinator: Looked into what the current CFSC Handbook says about cancelled sessions, and whether or not contracted ice time can be transferred to another sibling within the club. After reviewing the current CFSC policy on Ice Contracting, the Board determined the Contract for Ice Policy will be updated effective September 8, 2015 and will include the following: Excludes all you can skate. This will be added under the CFSC Policy for Ice contracting within the ninth bullet point.
Motion made, seconded and carried unanimously to approve the policy change.
Pro Liaison: Nothing to report
Fundraising: CFSC annual garage sale is set for September 16th-19th. Spoke with Good Will and they no longer pick up donated items for a fundraiser.
Volunteer Coordinator: Nothing to report.
Old Business: No updates
New Business: No updates
Actions: Investigate QB15 further
Motion made, seconded and carried unanimously to adjourn the meeting at 8:13 p.m.
Respectfully submitted,
Kristy Korba
Secretary