EdinburghNapierUniversity

Human Resources

Non-standard work pattern Supplements

Introduction

The work carried out under harmonisation as part of the Framework Agreement revealed ad hoc arrangements for payment of contractual work beyond 36.25 hours and work patterns that were irregular.

Discussions on regularising these payments also provoked an investigation of supplements that were being paid to staff for work patterns within the 36.25 hours working week.

The outcomes of negotiations in this paper will ensure transparency of certain pay supplements in line with accepted definitions and also that staff on similar contracts are being rewarded equally.

For the most part this will not in itself increase payroll costs and in one area certain supplements will be removed in order to provide equity. Those staff affected by a removal of supplements will be notified well in advance and their pay protected.

Staff who are contracted to work a shift pattern or work flexibly and regularly outside the normal working day or week will receive an appropriate supplement. This will be shown separately on the pay slip and will be pensionable and subject to tax and NI deductions.

  • Excess hours supplement

For staff contracted to work more than 36.25 hours per week, a supplement will be paid for excess hours over and above the standard working week.

The supplement will be calculated based on the difference between the contracted hours and the standard working week hours and paid at time and a quarter, being the current premium rate.

  • Flexibility Incentive Supplement

For staff wherethere is a contractual requirement for flexible patterns of work i.e. start and finish times change weekly and whose contract requires them to routinely work hours which fall outside the normal working day or working week. Patterns of work are set by the business to meet business needs.

A supplement of 3% of base salary will be applied.

  • Shift Supplement

Shiftwork is a pattern of work in which one employee replaces another in the same job within a 24 hour period.

The University recognises the following shift patterns:

Rotation/Continuous Shift: This refers to the speed with which workers change shifts and the direction of movement. For example, a “forward rotating, week-about, four-shift pattern” would involve working a week of mornings, a week of afternoons, a week of nights and then a weekend shift, e.g. Security Staff. This is a continuous shift system which provides cover for 24 hours a day, seven days a week.

A supplement of 3.5% of base salary will be applied.

Double Day Shift: This comprises two successive shifts – 7.00am-3.00pm followed by 3.00pm-11.00pm, e.g. Drivers, Security Administrators.

A supplement of 2% of base salary will be applied.

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