Jail / Sheriff S Department Information Management Survey

Information Transferred To Other Justice Agencies

Jail / Sheriff’s Department Information Management Survey

Date:

Department Name:

Name & Title of Person Completing Survey:

E-mail:

Phone:

Facsimile:

General Automation

What types of information systems does your agency maintain? Please indicate whether the system was custom developed for your agency or was purchased off-the-shelf.

CustomVendor Name

Computer Aided Dispatch (CAD) System 

Case Reporting/Records Management System 

Arrest Booking System 

Property Inventory System 

Warrant System 

Jail Information Management System 

Other: 

What steps do you take to ensure that your information is accurate, complete, and current?

Jail / Sheriff’s Department Information to Circuit Court Clerk’s Office

What information do you send? / Method of transmission/exchange:
Manual/Paper based / Electronic Batch / Electronic Real-Time / Other
State Identification No. (fingerprint based) /  /  /  / ______
Social Security No. (non-fingerprint based) /  /  /  / ______
Driver’s License No. (non-fingerprint based) /  /  /  / ______
Subject Name /  /  /  / ______
Subject Date of Birth /  /  /  / ______
Other Subject Demographic Information /  /  /  / ______
Circuit Court Case Number /  /  /  / ______
Administrative Mandatory Furlough Document /  /  /  / ______
Order of Commitment & Sentencing /  /  /  / ______

Which of the following electronic methods does your agency use to transfer information to the Circuit Court Clerk’s Office? (select all that apply)

Diskette

CD-ROM

Magnetic Tape

E-mail

Electronic Connection to the Circuit Court Clerk’s Office

Web-Based interface with the Circuit Court Clerk’s Office

Which of the following manual methods does your agency use to transfer information to the

Circuit Court Clerk’s Office? (select all that apply)

Phone

Facsimile

Hand delivery

Postal Service

Please identify any additional information your agency sends to the Circuit Court Clerk’s Office:

Jail / Sheriff’s Department Information to Municipal Law Enforcement

What information do you send? / Method of transmission/exchange:
Manual/Paper based / Electronic Batch / Electronic Real-Time / Other
State Identification No. (fingerprint based) /  /  /  / ______
Subject Name /  /  /  / ______
Subject Date of Birth /  /  /  / ______
Other Subject Demographic Information /  /  /  / ______
Warrant Information /  /  /  / ______
Jail Admissions & Release Information /  /  /  / ______

Which of the following electronic methods does your agency use to transfer information to Municipal Law Enforcement agencies? (select all that apply)

Diskette

CD-ROM

Magnetic Tape

E-mail

Electronic Connection to Municipal Law Enforcement

Web-Based interface with Municipal Law Enforcement

Which of the following manual methods does your agency use to transfer information to Municipal Law Enforcement agencies? (select all that apply)

Phone

Facsimile

Hand delivery

Postal Service

Please identify any additional information your agency sends to Municipal Law Enforcement:

Jail / Sheriff’s Department Information to Automated Victim Notification (AVN) System

Which of the following electronic methods does your agency use to transfer information to the Automated Victim Notification (AVN) System? (select all that apply)

Diskette

CD-ROM

Magnetic Tape

E-mail

Electronic Connection to the Automated Victim Notification (AVN) System

Web-Based interface with the Automated Victim Notification (AVN) System

Which of the following manual methods does your agency use to transfer information to the

Automated Victim Notification (AVN) System? (select all that apply)

Phone

Facsimile

Hand delivery

Postal Service

Please identify any additional information your agency sends to the Automated Victim Notification (AVN) System:

Jail / Sheriff’s Department Information to Illinois Department of Corrections

What information do you send? / Method of transmission/exchange:
Manual/Paper based / Electronic Batch / Electronic Real-Time / Other
State Identification No. (fingerprint based) /  /  /  / ______
FBI Identification No. (fingerprint based) /  /  /  / ______
Social Security No. (non-fingerprint based) /  /  /  / ______
Driver’s License No. (non-fingerprint based) /  /  /  / ______
Document Control Number /  /  /  / ______
Circuit Court Case Number /  /  /  / ______
Subject Name /  /  /  / ______
Subject Date of Birth /  /  /  / ______
Other Subject Demographic Information /  /  /  / ______
Charge Data /  /  /  / ______
Order of Commitment & Sentencing /  /  /  / ______
Medical Records /  /  /  / ______
Property Inventory /  /  /  / ______

Which of the following electronic methods does your agency use to transfer information to the Illinois Department of Corrections (IDOC)? (select all that apply)

Diskette

CD-ROM

Magnetic Tape

E-mail

Electronic Connection to the Illinois Department of Corrections (IDOC)

Web-Based interface with the Illinois Department of Corrections (IDOC)

Which of the following manual methods does your agency use to transfer information to the

Illinois Department of Corrections (IDOC)? (select all that apply)

Phone

Facsimile

Hand delivery

Postal Service

Please identify any additional information your agency sends to the Illinois Department of Corrections (IDOC):

Sheriff’s Department Needs Assessment SurveyPage 1 of 8

Information Received From Other Justice Agencies

Circuit Court Clerk Information to Jail / Sheriff’s Department

What information do you receive? / Method of transmission/exchange:
Manual/Paper based / Electronic Batch / Electronic Real-Time / Other
State Identification No. (fingerprint based) /  /  /  / ______
Social Security No. (non-fingerprint based) /  /  /  / ______
Driver’s License No. (non-fingerprint based) /  /  /  / ______
Subject Name /  /  /  / ______
Subject Date of Birth /  /  /  / ______
Other Subject Demographic Information /  /  /  / ______
Charge Description /  /  /  / ______
Charge Statute Citation /  /  /  / ______
Circuit Court Case No. /  /  /  / ______
Case Court Calendar /  /  /  / ______
Bail Bond Data /  /  /  / ______
Case Disposition Information /  /  /  / ______
Order of Commitment & Sentencing /  /  /  / ______
Prisoner Data Sheet /  /  /  / ______
Arrest Warrant /  /  /  / ______
Arrest Warrant Transmittal /  /  /  / ______
Order to Recall Warrant /  /  /  / ______
Recall/Execute Warrant Transmittal /  /  /  / ______
Petition for Order of Protection /  /  /  / ______
Order of Protection /  /  /  / ______

Which of the following electronic methods does the Circuit Court Clerk’s Office use to transfer information to your agency? (select all that apply)

Diskette

CD-ROM

Magnetic Tape

E-mail

Electronic Connection to your agency

Web-Based interface to your agency

Which of the following manual methods does the Circuit Court Clerk’s Office use to transfer information to your agency? (select all that apply)

Phone

Facsimile

Hand delivery

Postal Service

Please identify any additional information your agency receives from the Circuit Court Clerk’s Office:

Municipal Law Enforcement Information to Jail / Sheriff’s Department

What information do you receive? / Method of transmission/exchange:
Manual/Paper based / Electronic Batch / Electronic Real-Time / Other
State Identification No. (fingerprint based) /  /  /  / ______
FBI Identification No. (fingerprint based) /  /  /  / ______
Social Security No. (non-fingerprint based) /  /  /  / ______
Driver’s License No. (non-fingerprint based) /  /  /  / ______
Incident / Case Number /  /  /  / ______
Arrest Number (case booking number) /  /  /  / ______
Document Control Number /  /  /  / ______
Subject Name /  /  /  / ______
Subject Date of Birth /  /  /  / ______
Other Subject Demographic Information /  /  /  / ______
Incident/case reporting information /  /  /  / ______
Follow-up investigation information /  /  /  / ______
Charge Data /  /  /  / ______
Ticket /  /  /  / ______
Arrest Report /  /  /  / ______
RAP Sheet Information /  /  /  / ______
Evidence / Property Inventory /  /  /  / ______
Complaint /  /  /  / ______

Which of the following electronic methods does Municipal Law Enforcement use to transfer information to your agency? (select all that apply)

Diskette

CD-ROM

Magnetic Tape

E-mail

Electronic Connection to your agency

Web-Based interface to your agency

Which of the following manual methods does Municipal Law Enforcement use to transfer information to your agency? (select all that apply)

Phone

Facsimile

Hand delivery

Postal Service

Please identify any additional information your agency receives from Municipal Law Enforcement:

Sheriff’s Department Needs Assessment SurveyPage 1 of 8

Information Received From Other Justice Agencies

What is your agency’s most important integration need?

CAD – RMS Integration

CAD – LEADS Integration

RMS – Booking Integration

RMS – Property Inventory Integration

Jail / Sheriff’s Department – Municipal Law Enforcement

Jail / Sheriff’s Department – Circuit Court Clerk’s Office Integration

Jail / Sheriff’s Department – State’s Attorney’s Office Integration

Jail / Sheriff’s Department – State Bureau of Identification (CHRI)

Jail / Sheriff’s Department – State Bureau of Identification (Live-Scan)

Jail / Sheriff’s Department – Illinois Department of Corrections (IDOC)

Sheriff’s Department – Automatic Victim Notification (AVN) System

Other:

Describe any pending or planned changes in your information sharing practices.

Are there areas where data exchanges with other agencies could be improved?  Yes  No

If so, please indicate where technical, legislative, or procedural improvements are needed.

Procedural:

Technical:

Legislative:

Identify any other interfaces or exchanges that should be created:

Describe any recent or current efforts to plan or build an integrated county-wide justice information system.

Sheriff’s Department Needs Assessment SurveyPage 1 of 8