Technical Co-Sponsorship ofConferences by theIEEE Education Society
as of October 27, 2005
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The IEEE Education Society enters into agreements of technical co-sponsorship with selected conference organizing committees as one means of promoting activities of interest to its members. This document describes what the Education Society defines as 'technical co-sponsorship' of a conference. This document also outlines procedures through which the Society agrees to technical co-sponsorship with the conference organizers and how the Society and the conference organizers implement that agreement. The objective is both to:
· improve the assistance the Society provides to conference organizers with which it agrees to be in cooperation-with, and,
· gain greater international visibility, as well as membership, for the Society through technical co-sponsorship of these conferences.
Each co-sponsorship proposal is very important to the Society and is given full and serious consideration. Each proposal is evaluated by the Meetings Committee before it presents a recommendation to the Administrative Committee for final consideration.
Of course the Meetings Committee and the Administrative Committee will evaluate those items that are basic to any conference co-sponsorship proposal (e.g., the experience/expertise of the conference organizers, other organizations that are sponsoring/co-sponsoring the conference, the availability of Society resources to support this co-sponsorship, etc.).
For the Education Society, one of the most important questions the Meetings Committee, and eventually the Administrative Committee, will have is:
"How does this conference align-with the Objectives and Field of Interest of the IEEE Education Society?"
This point means that a co-sponsorship proposal should demonstrate how the conference falls within the Society's Objectives and Field of Interest.
A proposal's chance-of-success is increased when there is a high percentage of topics and/or sessions that address the Objectives and Field of Interest of the Society and is within an Area(s) of Interest of the IEEE. Conversely, a proposal's chance-of-success is reduced when there are relatively few topics and/or sessions that address the Objectives and Field of Interest of the Society and is not within an Area(s) of Interest of the IEEE.
Here is a sampling of conference topics and session topics that are present in conferences that the Education Society sponsors or co-sponsors:
· Accreditation and assessment
· Active learning
· Capstone and senior design experiences
· Computer and Web-based software
· Creative design experiences
· Computer Science, Engineering, Technology Education research
· Distance learning: Methods, technologies, and assessment
· Diversity: Valuing it, achieving it, and teaching it
· Entrepreneurship programs
· Ethics: Creative ways to teach and assess it
· Faculty development
· First-year courses and programs
· Globalization: Preparing faculty and students
· Innovative degree programs and curricula
· Innovative pedagogies
· Innovative uses of technology in the classroom
· K-12 initiatives and partnerships
· Laboratory experiences: On-site and at a distance
· Learning models
· Lifelong learning
· Nontraditional students
· Partnerships (industry, government, university, international)
· Service learning
· Software engineering
· Student retention and persistence
· Teaming
· Undergraduate research experiences
· Undergraduate Study Abroad Programs
· Women in Computer Science, Engineering, Technology education
For more information or to proceed with a Co-Sponsorship request, contact the Chair of the Meetings Committee. It is highly recommended that anyone considering technical cooperation with the IEEE Education Society contact the committee chair as a first step in the process.
Actions Expected of Conference Organizers
1. Conference organizers propose technical co-sponsorship in person (or by designate) to the Administrative Committee of the IEEE Education Society at least two years before the conference is to occur, if possible.
2. Conference organizers assume all financial responsibility for the conference. Technical co-sponsorship of a conference by the IEEE Education Society entails no financial responsibility for the conference by the IEEE Education Society.
3. Conference organizers display the IEEE logo on all publicity, Web sites, correspondence, signage, and publications for the conference. In addition, all publications and publicity related to the conference mentions explicitly technical co-sponsorship by the IEEE Education Society.
4. During the conference, conference organizers provide membership application forms for the IEEE Education Society to all attendees, and distribute related promotional material provided by the Society.
5. Conference organizers provide a booth or a table in a prominent place at the conference to the IEEE Education Society for promotion of the Society’s products and programs, such as the IEEE Transactions on Education, the Frontiers in Education Conference, and other conferences identified by the Society.
6. For one representative of the IEEE Education Society, the chief liaison, the conference organizers (a) waive the conference registration fee, and (b) provide a room in the conference hotel during the conference.
7. The conference organizers make every effort to contribute 5% of gross receipts from registration fees for the conference to the IEEE Education Society to offset costs for activities by the Society related to the conference.
8. The conference organizers select at least one paper from the conference for revision and submission, by the author(s), to the IEEE Transactions on Education for review and possible publication.
9. The conference organizers, in cooperation with the chief liaison from the IEEE Education Society, present a timely evaluation of the conference to the Administrative Committee of the IEEE Education Society.
10. The conference organizers provide the IEEE Education Society a list (preferably in electronic format) of conference participants (presenters, exhibitors, attendees…), with the affiliation, membership status in both the IEEE and the Education Society, and e-mail addresses for each one.
Actions Expected of the IEEE Education Society
The IEEE Education Society publicizes the conference, at least once, in its News&Notes bulletin. The Society will also post the conference notice on the Society’s Web site.
The IEEE Education Society will publicize the conference at least once in its newsletter, The Interface. The Interface is sent to all members of the Society, to all heads or chairs of EE and ECE departments within the United States, and to all members of the ECE Division of the American Society for Engineering Education and to all members of the ECE Division of the American Society for Engineering Education. Publicity in The Interface is contingent upon the Co-Sponsorship Agreement being executed in such a manner that would allow the publicity to appear in an issue preceding the conference.
1. The IEEE Education Society certifies technical co-sponsorship of the conference so that the conference may contract for any subset of conference management services (including online registration,…) available from IEEE Conference Services.
2. The IEEE Education Society identifies a representative, normally an officer or member of the Administrative Committee, to serve as chief liaison between the conference and the Society. This person provides an assessment report of the conference to the Administrative Committee of the Society.
3. The IEEE Education Society supports conference organizers by identifying qualified persons to serve on the conference program committee.
4. The IEEE Education Society makes every effort to allocate funds for round-trip coach airfare for one representative of the IEEE Education Society to attend the conference as chief liaison.
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