Juneau-Gastineau Rotary Club

Board of Directors Meeting Minutes

September 1

Prospector Hotel

  1. Call to order

In attendance were: Candy, Margie, Duane, Greg, Paul, Sharon, Doug, Nancy Hudson, John Robertson and Alan

  1. Approval of the Agenda

Added Paul Harris status report by Candy and Exchange Student report by Doug

  1. Approval of previous minutes.

Minutes from the July meeting were distributed electronically on August 3. No comments were received.

Minutes approved as written.

  1. Update Club Calendar – the following items were confirmed or added:

9/9 WestJuneauRotaryPark Dedication

9/8-10 Inbound Exchange Student Orientation

9/20 Cruise Ship Luncheon

9/19-20 Bulb picking and packing

9/22 Last Day bulb sales

9/23 Bulb Distribution

November is Foundation Month

  1. Treasurer’s Report – Nancy Hudson

Nancy is still closing out last year’s budget, ensuring all expenses are in the correct categories. The checking accounts are now balanced and the “6014” account is being used as the bulb sales account.

There are approximately 7 to 8 members who have not paid this year’s dues yet and a few who paid last year’s amount. Members who are not current are being re-billed today.

Weekly meeting meal payments are deposited and the credit card charges are submitted the same day as the meeting.

Candy reported the foundation (Paul Harris) funds that were collected in the 2005-6 Rotary year have done been submitted and that Carl is sorting through the payments and records to ensure accuracy and will submit these soon.

  1. Secretary’s Report – Margie Germain-Antrim

Membership:

  • Member Tom Nelson resigned this month and we inducted new member Beth Leschper, with membership remaining at 49.
  • We have no one currently in the membership process. Those individuals whose names were put out for the 10 day review have been approached and are not interested or available at this time.
  • Claudette, John Bieler, Brad, Pam Varni and Lee are still in their Orientation period.

Attendance:

  • For August, 80% attendance with 5 meetings.
  • Individual attendance YTD
  • 27 members at 100%
  • 5 members below 60%: Wylie, Brad, Pam Varni and Doug and Lee.
  • Lee is 25% and will be missing in September again due to travel. He will have a hard time making the required 60% attendance for the first 6 months of the year (if he has 3 more w/o make-ups he will be below at the end of the 6 months.)Margie made a motion to approach Lee to ask for a retroactive leave of absence request for this summer as he was at a remote location camp, and unable to do make-ups.Motion was seconded and passed. Candy is to work with Lee to receive request and to discuss make-up options for future absences.
  1. Old Business

Still needing a VP – Nominating committee (Candy)

  • PeggyAnn, John McConnochie, Sharon and Paul are the nominating committee for the VP position for both this coming year and the next. They will be meeting soon.

WestJuneauRotaryPark Sept 9 dedication (Kim)

  • The Dedication Ceremony will be quite an event with the Juneau Jumpers, a high school band and Candy participating in the ribbon cutting. Scheduled for 11am on September 9th.

GVR Duck Derby update (Candy)

  • The Duck Drop is scheduled for September 30. The GV club is using our gaming permit along with theirs due to the monetary value of prizes.

VERY Grant Proposal for Vocational Project (Margie)

  • As reported last month, YakoosgeAlternativeHigh School has asked our club to work with their students with job shadowing, internships and mentoring. Although Yakoosge’s grant proposal was not accepted, other funding sources are being pursued and they would still like our participation as they get their grant activities underway.
  1. New Business

UAS trail, tri-Rotary project (Candy)

  • At the tri-presidents meeting, John Pugh requested assistance from all three clubs with a trail project around AukeLake. The trail repair/building is seen as a three year project for which we are being asked to participate through hands on work, a donation of $2500, and participation in the naming of it. Candy will arrange for John to make a presentation to our club as a whole after which a decision will be made as to the level our club could support this project.

Foundation Auction (Candy and Alan)

  • Since November is Foundation month, discussion regarding holding our Foundation Auction in November resulted in these decisions:
  • It will be held Saturday, November 4 in the evening as a social event. Alan will scout a location.
  • Our regular Thursday November 2 meeting will be held as usual.
  • We will look to businesses to donate items; Duane volunteered to start getting donations from tourist businesses that are closing for the winter.
  • Alan will coordinate the event and will get others to assist.

Youth Exchange (Doug Eckland)

  • Andria Budbill left yesterday for her exchange in Hungary
  • Mariana D’Inca will be staying with Gail Woods for this last quarter until she returns home in December. She will be going to Barrow this month on miles donated by Myra Howe.
  • Kathryn Palmer has returned from Turkey; Doug will work with the program committee and the other club’s rebound students to schedule presentations.
  • Doug asked the board to approve the change from a winter inbound exchange to a summer inbound exchange. The benefits include:
  • The student does a complete school year – start with friends and graduate with them as opposed to doing a semester in two different school years and returning to school in the fall after graduating in the spring.
  • The do not have to establish a whole new set of friends in the second year – and they are not distracted by friends who graduated and remain in town in the fall.
  • More structured time in school instead of a whole summer without scheduled activities.
  • The budget for the youth exchange includes a monthly allowance of $100 to the student and $100 to the host family. We will not have a student from January to August of 2007 while we switch time frames.
  • Motion was made and approved to switch to a summer to summer exchange and to leave the youth exchange budget as is.
  • A community project for the exchange students is needed for the District Conference in Juneau in the spring.
  • Doug reported that we are currently in non-compliance with the District for this program due to the changes passed last May at District Conference. We need to have a presentation on sexual abuse prevention, and sign paperwork to agree to the District program terms which includes background checks on the host families.
  1. For the Good of the Order
  1. Adjourned at 8:10am

Board Minutes 9-1-06