2019 ICF Canoe Slalom World Cup &

2019 ICF Canoe Slalom World Cup &

2020 ECA Canoe Slalom European Championships

Accommodation Agency Tender Submission

Please complete form and return to 12:00 noonMonday 5March 2018.

Company Information

Name of Company
Registered Address
Main Telephone Number
Web Address

Contact Information – Company Lead

Full Name
Position
Email Address
Mobile Telephone Number

Contact Information – Event Project Lead(s)

Full Name
Position
Email Address
Mobile Telephone Number

Please provide a brief summary of your experience to date in line with the accommodation brief supplied.

Please complete the tablesbelow for the full range of your proposed accommodation options, to include budget options. Please list prices to include breakfast and net of commission and VAT.Please include any further hotel options if required.

Hotel Option 1

Hotel Name
Distance / time from LVWWC
Star Rating
Suggested Client Group(s)
Single room price per night, inc breakfast (net)
Twin room price per night, inc breakfast (net)
Meeting Room price if available (net)
Lunch price per person (net)
Dinner price per person (net)
Gym/Pool Access Available?
Room cancellation terms
Your relationship with the hotel
Web site link

Hotel Option 2

Hotel Name
Distance / time from LVWWC
Star Rating
Suggested Client Group(s)
Single room price per night, inc breakfast (net)
Twin room price per night, inc breakfast (net)
Meeting Room price if available (net)
Lunch price per person (net)
Dinner price per person (net)
Gym/Pool Access Available?
Room cancellation terms
Your relationship with the hotel
Web site link

Hotel Option 3

Hotel Name
Distance / time from LVWWC
Star Rating
Suggested Client Group(s)
Single room price per night, inc breakfast (net)
Twin room price per night, inc breakfast (net)
Meeting Room price if available (net)
Lunch price per person (net)
Dinner price per person (net)
Gym/Pool Access Available?
Room cancellation terms
Your relationship with the hotel
Web site link

Hotel Option 4

Hotel Option 5

Hotel Option 6

Meeting Rooms

Please give information on any other meeting rooms that you would recommend in the Lee Valley area. Meeting rooms should be large enough for a team of 15, with presentation equipment.

Pre Event Support

Please give information on the level of support you will provide, how you propose to manage and operate during the pre-event planning phases, taking into account the needs and profile of the different client groups and how you will ensure you are fully integrated into the LOC.

Booking Service

Please give details/links to the proposed booking system you will use, highlighting functionality which will ensure great customer journeys.

On Event Support

Please give information on the level of support you provide, and how you operate during the event, to include details on information points and points of contact.

Customer Services

Please provide information on your approach to client and customer services, taking into account the needs and profile of the different client groups and British Canoeing’s desire to deliver great experiences at all touch points with the events.

Proposed Commission Levels

Please identify your proposed approach to Commissions taking into account the relevant client groups and any variations based on price points. Please base Commission on the net rates including breakfast.

Financial Processes

Please give clear information on your financial terms and conditions including associated procedures, invoicing, and payment terms for British Canoeing.

Financial Processes

Please give clear information on your financial procedures, invoicing, and payment terms for Clients booking direct with your company to include the approach for clients based in other countries.

Commercial Opportunities

Please indicate below your view / appetite for discussions around World Cup and European Championships Official Supplier status, Value in Kind services, sharing of commissions, using the event to entertain clients with hospitality, tickets for staff, any longer term association with British Canoeing or other commercial opportunities that your company may value.

Any other information

Please include any additional information which you consider will support your application, including any services/offers that you feel will make an impact on this prestigious event.

References

Please provide two references from similar event/organisations you have worked with:

Name of Event / Organisation
Registered Address
Contact Information
Name of Event / Organisation
Registered Address
Contact Information

Thank you for your time in completing the submission form.

Please note the following key dates:

12:00 noon Monday 5March 2018 – Deadline for application
Wednesday 7 March 2018 – Confirmation of Interviews for Shortlisted Applicants
Tuesday 13 March 2018 – Interviews for Shortlisted Applicants (Lee Valley White Water Centre)

Should you have any queries at any stage during the development of your tender please do not

hesitate to contact Gemma Wiggs, Event Director ().