VERBAL COUNSELING TIME/ATTENDANCE remove prior to printing
PRINT ON LETTERHEAD
Date
Employee Name
Address
Address
Dear [Insert employee’s name],
This letter serves as a verbal counseling in the disciplinary action process. The basis for this counseling is to document expectations regarding your time and attendance while employed with the Johns Hopkins University (JHU), [enter department and position]. Your inability to report to work and report to work punctually, is affecting the operation of this office.
Some specific examples of your deficiencies are as follows:
[enter below all that apply]
·
In your role as [enter position title], within the department of [enter department name], you are expected to:
·
·
This time and attendance issue is excessive and must cease immediately. For unscheduled absences or tardiness, you must [enter department practice].
You have a right to file an appeal regarding my decision to give you a verbal counseling. An appeal involving a verbal counseling must be presented within 10 working days of its occurrence and/or within 10 working days of the staff member having reasonable knowledge of the occurrence. You may contact [Enter Employee Relations Team Member and contact information], to discuss the appeal process.
Optional, delete if not applicable:
If you are interested in taking advantage of the counseling services offered through the Hopkins Faculty and Staff Assistance Program, you can reach them at 443-287-7000.
Optional, delete if not applicable:
Please contact Talent Management and Organizational Development at 443-997-8687 to schedule an appointment. They will be able to offer guidance about the job search, resume preparation and other related issues.
It is important for you to know this document will be placed in your personnel file. You should also recognize that continued failure to meet the time and attendance expectations could result in further progressive disciplinary actions, up to and including termination.
Sincerely,
Manager’s name/title
I acknowledge receipt of this verbal counseling.
______
Employee Date
cc: Necessary required mangers
Divisional and/or Department HR Practitioner
Shawn Celio, Assistant Director SoM HR