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Surrey County Council
/ Highways
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Merrow Depot
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Guildford GU4 7BQ
FOI no:-10834/JD/ NM/GT / 08/05/2014
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Dear Mr Ramsden
RE: YOUR REQUEST FOI 10834 UNDER THE FREEDOM OF INFORMATION ACT 2000
We have considered your request which was:in connection with the "Surrey Road Maintenance / Operation Horizon" report for Tandridge (available on your website - dated 17/02/2014, retrieved 13/04/2014).
This report concerns infrastructure spending, and makes the following claim: "Savings in excess of £2 million have already been achieved through contract savings and value
engineering, which is being reinvested into the reconstruction of more roads".
(1) Please provide a detailed explanation of this "saving", how it was calculated, and why you have allocated/ascribed this saving to "Project Horizon" (rather than any other measure)?
Further, according to this report, the 2000 metre section of Barrow Green Road, Oxted, between Oxted Road and Gordans (sic) Way (road ref C74) has been completed.
Please also provide me with the following information:
(2) Date on which resurfacing work was completed?
(3) How long is the "Project Horizon" surfacing expected to last? i.e. when would you expect to redo the work or provide further upgrade to the road surface.
(4) What was the cost of resurfacing this stretch of road?
(5) To date, how has Surrey Council inspected the work done, and on what dates has it done this?
(6) What future inspections are planned and on what dates has Surrey Council scheduled inspection of the road condition and the works undertaken?
(7) What event or events would invoke the "10 year guarantee", in case the Project Horizon work proves to be substandard and needs to be redone.
(8) Are there any instances when Surrey Council will be liable for the costs of such rework? (For example, if it has provided an incorrect specification to the contractor as to the nature of the work required).
Finally, please provide me with:
(9) The specification from Surrey County Council to the contractor requesting that the work to C74 be carried out.
(10) The report/correspondence from the contractor confirming that the work has been carried out to the agreed specification/standard.
(11) All inspection reports on the completed work, including any that may have been done during the period the work was being carried out.
Please find the replies/answers to your enquiry as follows. The information is from the Engineer Jane Young. I have put them in the same format so that each question has the relevant reply:
(1) Please provide a detailed explanation of this "saving", how it was calculated, and why you have allocated/ascribed this saving to "Project Horizon" (rather than any other measure)? There is an agreed mechanism, specifically in the Project Horizon contract with Kiermg, that specifies a starting discount on 12% on schemes, dependant on tonnages of material, value of scheme, use of Chertsey depot, and continuity of work.
Further, according to this report, the 2000 metre section of Barrow Green Road, Oxted, between Oxted Road and Gordans (sic) Way (road ref C74) has been completed. This road was actually under a Surface Treatment programme, a different funding stream from Project Horizon. The surface treatment schemes were in addition to the Project Horizon schemes, but contained in the report for information.
(2) Date on which resurfacing work was completed? 11/9/2013
(3) How long is the "Project Horizon" surfacing expected to last? i.e. when would you expect to redo the work or provide further upgrade to the road surface. The contractor gives a 10 year warranty on Project Horizon schemes. However, as Barrow Green Road is surface treatment scheme, the guarantee for materials and workmanship is 2 years.
(4) What was the cost of resurfacing this stretch of road? The preparatory patching was "12,951.21, and the surface treatment was £34,902.44.
(5) To date, how has Surrey Council inspected the work done, and on what dates has it done this? The scheme was inspected and "snagged" prior to payment
(6) What future inspections are planned and on what dates has Surrey Council scheduled inspection of the road condition and the works undertaken? The scheme will be reinspected on it's 2 year anniversary to ensure that the condition is still good and within the 2 year guarantee period.
(7) What event or events would invoke the "10 year guarantee", in case the Project Horizon work proves to be substandard and needs to be redone. With regards to the Project Horizon schemes (this would not apply to Barrow Green Road as this is surface treatment)With regards to a Project Horizon scheme, if the road showed signs of potholing/failures, then the remedial work would be at the cost of the contractor.
(8) Are there any instances when Surrey Council will be liable for the costs of such rework? (For example, if it has provided an incorrect specification to the contractor as to the nature of the work required). If a third party excavated the road once the scheme had been completed, the contractor would not be liable for the cost of the repairs, or in extreme weather events.
(9) The specification from Surrey County Council to the contractor requesting that the work to C74 be carried out.This surface treatment scheme was on the SCC Asset Management plan, due to historical condition data. We do not have a specification request as such.
(10) The report/correspondence from the contractor confirming that the work has been carried out to the agreed specification/standard. That is in the form of a date and electronic signature on the Completion Certificate (attached).
(11) All inspection reports on the completed work, including any that may have been done during the period the work was being carried out. This would have to be provided by the contractor in the form of site check documentation.- have requested this from Kier.
We supply this information based on your original request. Please do not hesitate to contact me at the above address if you have any queries regarding the information enclosed. Remember to quote the reference number above in any future communications.
Yours sincerely
Jane Danaher
Customer Care and Business Support Officer
Surrey Highways (Tandridge, Reigate and Banstead and Mole Valley)
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